Print/Copy Mail Services Vice President FADATE: 24 MAY 2000
TO: DEANS, DIRECTORS, DEPARTMENT HEADS, OFFICERS OF
ADMINISTRATION
FROM: Sheree„¢ Johnson, Risk Management Coordinator
RE: Personal Vehicle Use/Passenger Transport Form and
Vehicle Accident Investigation Form
The University of Oregon has been identified as an agency having a high incident rate of vehicle accidents by the state Risk Management Division. Among strategies to reduce that rate is a University wide process for approval of personal vehicle and/or transportation of non-university passengers. This form needs to be filled out whenever a personal vehicle is used on state business regardless if reimbursement is being requested, or a non-University person is to be a passenger in a vehicle traveling on University business. In addition, a Supervisor Accident Investigation form was developed for investigations of accidents occurring in state or personal vehicles. Make sure to complete both pages of the form.
For personnel who routinely use their personal vehicles the form may be filled out to cover a period of one year if the department supervisor agrees. The request to transport passengers in a state vehicle will be need to be filled out each time.
To get a copy of the form, click on the following link, then select either the Approval to Use Personal Vehicle/Transport Passengers or Supervisor Vehicle Accident Investigation Form. Risk Management Forms
If you have questions regarding the use approval form or claims management questions, please contact Sheree Johnson at 346-3190. For more information on vehicle accident investigations or other accident prevention strategies, contact Mark Maguire at 346-2908.