Time and Leave Reporting

Time and Leave Reporting

Reporting & Recording Paid Time

Staff in nonexempt positions are required to accurately report time worked either by paper time cards, online, or by swiping in and out of electronic time and attendance system. When staff submit time worked, they are attesting that such information is accurate.

Please refer to the table below for information concerning the reporting and recording of paid time at the University of Oregon.

Time Reporting

In conformance with the Fair Labor Standards Act, all nonexempt employees are required to submit time worked on an approved UO time reporting system. The monthly paycheck calculation is based on the staff member's time submitted.

Recording Time Time worked for nonexempt employees is recorded based upon hours and tenths of hours. The method of recording time includes a paper time card or the electronic time and attendance system. Staff are to record time worked according to the time reporting instructions.

Errors in recording time must be reported and corrected in accordance with the time reporting guidelines.

Ensuring Reporting & Recording Accuracy

Staff or supervisors responsible for time reporting must take steps to ensure the accuracy of the data collected. When a staff member, supervisor, and/or responsible designee submits and approves time reporting data, he or she is attesting to the accuracy of that data. Knowingly approving inaccurate time reporting data is in violation of UO policy and illegal under the FLSA, and may subject the individual(s) to corrective and/or legal action (up to and including termination).

Supervisor's Responsibilities: Controlling Work
Time or Hours
Worked

Supervisors are responsible for ensuring that staff are complying with established work schedules and that unscheduled work is performed only in bona fide emergencies. Simply establishing or communicating work schedules does not, in and of itself, relieve the supervisor of the responsibility for controlling work time. The supervisor is responsible for controlling, starting, and stopping work time whether within or outside the usual work schedule. Delegation of this responsibility must be coordinated with the appropriate designee within the same organization.

Staff Member's Responsibilities: Controlling Work
Time or Hours
Worked

It is the staff member's responsibility to comply with department work schedules and to obtain his or her supervisor's approval prior to working outside of the normal work schedule.