Payroll Office

Location: 1st Floor, Oregon Hall
Hours:  Weekdays 8 to 5 (Except Wednesdays when doors open at 8:30 am) 
Phone: (541) 346-3151
Fax: (541) 346-1109

• Banner Guide/HRIS Section (Procedure Manual for Payroll Administrators)
• Payroll:What Every Supervisor Should Know (Banner Guide site)
• Payroll Policies (Banner Guide site)
   
• Academic Appointment Procedures (Acad. Affairs site)
• GTF Procedures and Policies (Graduate School site)
• Off Campus Work-Study Procedures (Employee Section of BAO site)
• Recruitment/Employment Classified and Temporary Employees (HR site)
• Student Employment Policy and Procedures (HR site)

• Banner Reports
• Employee Checklist (When hiring and terminating employees)
• Faculty Handbook (Academic Affairs site)
• Hiring Contacts (staff in central departments that assist in this process)
• Student Wage Schedule (HR site)

Payroll Overview

The University of Oregon is the largest employer in Lane County, issuing over 13,316 W-2s a year.  Our average monthly payroll pays approximately 8,000 employees.  The amount varies due to fluctuations in the temporary, seasonal, and student employee population.  Our Human Resource Information System (HRIS), which was implemented in January 1999, has a decentralized model for time entry.  Staff in over 150 departments enter pay and leave information during a three day period each month.

The University has an online procedure manual known as the BANNER Guide.  The BANNER Guide contains procedures for the university finance, human resources, and student systems - FIS, HRIS and SIS.  (Finance Information System, Human Resource Information System, and Student Information System)

Training, Access, and Security

In accordance with the BAO Segregation of Duties policy, departments are expected to have at least two staff members trained to process the monthly payroll.  Monthly HRIS training sessions are available for staff in your department.  Departmental authorization is required for access to BANNER HRIS.  Two forms are required:

• BANNER Access Form (BAF) and
• FIS/HRIS User Profile Form

These forms are available on the BANNER Guide HRIS forms page.

Reports

There are several departmental reports available to ensure pay/leave accuracy and administrative overview of the monthly payroll expense:

• Hours Entered Report (recommend monthly review by payroll administrator)
• Leave Balance Report (recommend monthly review by payroll administrator)
• Monthly Payroll Expense Report for Managers /Payroll Expense by Person (Executive summary for department head review)

These and several other reports available to managers and payroll administrators are shown with instructions on the HRIS Reports page.