Credit Card Processing and Deposits

Deposits

Credit card sales are credited to your index by completing the BANNER TWADEPO Department Deposit Form.  If your deposit also includes cash and/or checks, follow the Cash Handling deposit procedures. 

If your deposit consists solely of credit card receipts:

• Preapre a BANNER TWADEPO Department Deposit form at least once per week.

• Data capture forms and batch settlement summary reports may be emailed or faxed to the cashiers department for processing at cashiers@uoregon.edu  or 346-3137.   BANNER deposits consisting solely of credit card transactions do not need to be hand carried to the cashiers office or placed in a tamper-proof, self-sealing plastic bag.

• Please include the TWADEPO deposit number in your communication.

• Please refer to the UO eCommerce Policy regarding the safekeeping of credit card records.

 
The credit card terminal will electronically transmit the daily activity to the bank the same day or night that the transactions are settled.  If a terminal is inoperative, charge sales should be done manually using an imprinter.  When the terminal is back in service, any manual transactions must then be entered. 

 Manually completed authorization forms must be submitted to the Cashier's Office with the DCDT and batch settlement report.

Custodian Responsibilities

• Use only approved electronic data capture equipment.  It is not appropriate to refuse to accept a VISA/MASTERCARD due to malfunctioning equipment.

• Care of the equipment

• Follow terms of the VISA/MASTERCARD contract

• Obtain proper documentation for each transaction

• Balance, close and transmit open batches at the end of each day

Segregation of Duties

• Someone other than the person obtaining the authorizations should prepare the deposit.

• A review of credit transactions should occur.  Refunds of credit card charges must be made to the credit card. No CASH refunds shall be given.