1042-s and Tax Reporting

  1. About the 1042-s Form
  2. 1042-S Frequently Asked Questions
  3. International Student and Scholar Non-Payroll Tax Filing Information
The IRS 1042-s form will be issued to any international individuals or foreign entities that either had federal taxes withheld or claimed Treaty Benefits during a calendar year.  https://www.irs.gov/forms-pubs/about-form-1042-s
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About the 1042-s Form

The University of Oregon is required to mail the 1042-s form to both the IRS and to the Recipients by March 15 of the year following the calendar year in which the income subject to reporting was received/paid. If March 15 falls on a Saturday, Sunday, or legal holiday, the due date is the next business day.  The University will make every effort to have these forms in the mail sooner than the due date. 

1042-s forms are issued by Business Affairs Tax Services for non-payroll payments and by the Payroll Department to employees for payroll treaty benefits. An individual may receive more than one type of 1042-s form for the same calendar year.

All taxes withheld are sent to the IRS in the name of the beneficial owner of the payment.  The 1042-S form is used to tax report the gross amounts paid to and taxes withheld from foreign persons or foreign entities that are subject to income tax reporting, even if no amount is deducted and withheld from the payment due to a treaty benefit.

The recipient uses the information on the 1042-s form when filling out a U.S. tax return to request a full or partial tax refund from the IRS.   

 

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1042-S Frequently Asked Questions

*What is a 1042-S form and when will I receive it in the mail?The IRS form 1042-S is used to report amounts paid to and taxes withheld from foreign persons (including persons presumed to be foreign) that are subject to income tax reporting, even if no amount is deducted and withheld from the payment due to a treaty or exception to taxation. The Forms 1042-S must be sent to both the IRS and the recipients by March 15 of the year following the calendar year in which the income subject to reporting was paid. If March 15 falls on a Saturday, Sunday, or legal holiday, the due date is the next business day. The University will make every effort to have these forms in the mail sooner than the due date.  The forms will be mailed to the most recent mailing address in Banner. Recipients use the information on the 1042-s to fill out a U.S. tax return.

*Why did I receive an IRS Form 1042-S?

   --The University is required by IRS rules and regulations to report on a Form 1042-S certain payments made to nonresident aliens, see IRS Publication 515  https://www.irs.gov/pub/irs-pdf/p515.pdf.  Additionally, the University may be required to withhold taxes on such payments.  The payment made to you was determined to be a reportable payment, with any withheld taxes also being reported, and thus you were sent a Form 1042-S.

  *Is the IRS notified of the payment that I received from the University?

   --Yes, if you received a Form 1042-S, then the payment was also reported to the IRS.

  *What am I supposed to do with the Form 1042-S?

   --Use the information contained on the Form 1042-S to prepare your U.S. tax return if you determine you are required to file a return.

*I did not receive one in the mail, and I think I should have?

  --Not all scholarships/fellowships are tax reportable.  Only the excess of awards, the amount that exceeds the cost of tuition and course-required expenses such as fees, books, supplies, equipment required for classes, is tax reportable.

*Where is my previous year's IRS Form 1042-S?

--Your 1042-s form may have been returned to Business Affairs by the U.S. Post Office as undeliverable. 

  • Copies of non-payroll related 1042s forms issued in prior years can be requested by sending an email to Joy Germack jgermack@uoregon.edu.  Provide your name, UO ID number, and the 1042-s year requested. The requester's email address must be on file in Duckweb.   
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International Student and Scholar Non-Payroll Tax Filing Information

 

1042-S  International students receiving net scholarship awards that exceed qualified tuition and related education expenses, as defined by the IRS, will received a 1042-S from the University.  Even if they claimed income tax treaty. The student will use the information on their 1042-S form to file Federal and Oregon yearly tax forms (e.g. 1040NR-EZ and Oregon 40N).  **Form will be mailed to student by UO Business Affairs Tax staff no later than March 15th of the following calendar year.         

 

 

Version: 12/13/2023

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