Information System:
HRIS
Topics:
Classified Earn Codes:
J=Job Rate
S=Special Rate
| Type | Code | Account Code & Description | Hrs/Units | Rate | Comments |
| Regular | REG | 10301 Staff - Classified Compensation paid to classified employees in regular status positions. It includes pay for holiday time taken during the normal course of employment. Also used for Bereavement Leave, SEIU Article 42. This code excludes the following:
|
H | J |
CA Defaults REG 173.33 CB Defaults CE Enter REG with hours worked GG Defaults REG 162.5 GJ Enter REG with hours worked |
| RGP | 10301 Classified Pay at a Special Rate RGP hours are considered in prorating leave and insurance premiums. |
H | S | When you need to enter additional regular hours at a special rate other than the job rate or with a different distribution. | |
| RRP | 10301Regular, Retroactive Payment Classified Merit Increase, Promotion or Reclassification. |
H | S | Taxed at a supplemental rate. | |
| OCP | 10409 Other Classified/Temporary Pay This earn code is used primarily to pay Temporary employees a lump sum payment. The Payroll Office determines when it is appropriate to use this earn code. Call the Payroll Office before using this earn code for a Classified employee. |
U | S | OCP hours are not considered in prorating the leave accrual or insurance premiums for part time Classified employees | |
| Overtime | OTM | 10421 Overtime - Classified SEIU Article 25 GCIU Article 12 |
H | J*1.5 | Pay is calculated at one and one-half times the rate entered. |
| OTD | 10419 FLSA Overtime on Premium Pay - Classified Pay for time worked during which an employee satisfies these criteria:
Note:Employees are ineligible for overtime differential when leave time is taken during a work week. |
U | S | Use the OTD matrix to determine the correct lump sum amount and enter one unit at that special rate. | |
| OTP | 10421 Overtime - Classified - Prior Month SEIU Article 25 GCIU Article 12 |
H | S*1.5 | Pay is calculated at one and one-half times the rate entered. | |
| Differentials | DBL | 10416 Bilingual Differential Pay SEIU Article 20, Section 3.A |
U | S | Rate: five percent (5%) over base rate |
| DCD | 10484 Campus Dispatcher SEIU Article 20 Eligibility: Received and successfully completed the telecommunicator training. |
H | S | Rate:A differential of 10% over the base salary rate. | |
| DCO | 10483 Permit-required Confined Spaces SEIU Article 20.2.(f) |
U | $1.00 | ||
| DCS | 10480 Campus Security Differential SEIU Article 20. Section 3.D Eligibility: Employees who are designated as special campus security officers as per ORS 352.385. |
H | S | Rate:A differential of 10% over the base rate shall be paid. | |
| DHW | 10432 Special Duty Pay - High Work SEIU Article 20. Section 2. A |
U | $1.00 | ||
| DLW | 10433 Lead-Work Differential SEIU Article 10. Section 5. A-G Premium pay while performing as a lead worker. |
U | S | ||
| DSG | 10435 Shift Differential Pay - GCIU GCIU Article 13 |
U | $.45 | ||
| DSH | 10435 Shift Differential Pay - SEIU SEIU Article 20. Section 4.B For each hour or major portion thereof (thirty minutes (30) or more), worked between 6 pm and 6 am; hours or major portion thereof worked on Sat and Sun, for salary ranges 23 or below. |
U | $.75 | IT classifications are not eligible for shift differential. | |
| DSN | 10446 Differential - $1.35 per hour, Shift Nurse SEIU Article 20.4(c) |
U | $1.35 | ||
| DWC | 10414 Work Out-of-Class SEIU Article 20.6 GCIU Article 16 Payments to classified employees for work in higher classifications in the current or prior months. |
U | S | Rate:See the contract in question | |
| Dock Pay | DOC | A reduction to regular default hours for employees in salaried employee classes. Used in situations where the employee takes time off, but previously exhausted all leave balances
The Payroll Office determines when it is appropriate to use this code. |
H | J | Payroll Office Use
Departments may no longer enter this earn code in PHAHOUR |
| Leave Earned | LEC | Comp Time Earned Time earned at straight time (FLSA Exempt) SEIU Article 25.4.B Note: LEC may also be used to accrue comp time at the straight time rate for non-exempt classified when a holiday falls on an employee's normal day off. |
H | H*1 | Some SEIU classifications fall into this category and are contractually driven. |
| LEF | Comp time Earned Time earned at time and a half (See FLSA Non-Exempt) SEIU Article 25 Section 4 A (120 hour accrual ceiling) GCIU Article 12 Section 8 (100 hour accrual ceiling) |
H | H*1.5 | Most SEIU and all GCIU employees fall into this category. | |
| Leave Taken | LTC | Comp Time Taken | H | J | |
| LTP | 10301 Personal Leave Taken FY 10/11 SEIU Article 40 GCIU Article 26 Section 1 |
H | J | We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance. | |
| LTQ | 10301 Personal Leave Taken FY 09/10 SEIU Article 40 GCIU Article 26 Section 1 |
H | J | We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance. | |
| LTS | 10301 Sick Leave Taken SEIU Article 41 GCIU Article 24 |
H | J | ||
| LTV | 10301 Vacation Leave Taken SEIU Article 50 GCIU Article 22 |
H | J | ||
| Leave Paid | LPC | 10412 Comp Time Payoff Non-Exempt SEIU Article 25 Section 7.C GCIU Article 12 Section 8 For use in comp time payoffs for classified employees |
H | J | Note: Taxed at a supplemental rate and excluded for retirement. |
| LPV | 10411 Vacation Pay SEIU Article 47 Section 2 - 10 GCIU Article 22 Section 8 Payments made to classified employees upon separation. Note:Taxed at a supplemental rate. SEIU Article 50 Section 15 and 17 Cash-out and vacation leave |
H | J | ||
| LWOP System Generated | |||||
| LW3 | Reflects a Job Status of Leave w/o Pay, No Benefits | H | J | System Generated | |
| LW4 | Reflects a Job Status of Leave with Part Pay, Benefits | H | J | System Generated | |
| Awards | FAC | 10417 Award Pay - Cash Amounts awarded to Information Technology classified employees in recognition of special service or accomplishments. Applies to Position Class Codes (PCLS): 1460, 1461, 1462, 1463, and 1464 only. Submit a letter of justification to Human Resources. HR staff will prepare an Earning Request Form for input by Payroll Office staff. This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting. |
U | S | Payroll Office Use
Note: Taxed at the Supplemental Rate See Employee Recognition Awards Summary Chart for funding sources and $ limits. |
| FAN | 10417 Award Pay - Non Cash Amounts awarded to Classified employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, Social Security and Medicare withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up. For audit purposes, the department must have a signed letter of justification on file approved by Human Resources. |
U | S | Payroll Office Use.
Taxed at the Supplemental Rate See Employee Recognition Awards Summary Chart for funding sources and $ limits. |
|
| Penalty Pay | PCB | 10420 Penalty Pay- Call-Back Pay SEIU Article 30.1B GCIU Article 14 |
U | S*1.5 | |
| PRC | 10420 Penalty Pay- Reporting Compensation SEIU Article 30 Section 2 B |
U | S | ||
| Stand By Pay | PSB | 10436 Stand-By/On-Call Pay SEIU Article 26 Section 1 B Standby SEIU Article 26 Section 2 A On-Call |
H | J* 0.1667 |
|
| Show up Pay | PSU | 10436 Show-up or Report Time Compensation SEIU Article 30.3 GCIU Article 15 |
H | J | |
| Fringe Benefits | FDS | 10216 Employee Discounts on Services Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to an OUS employee and the cost to a non-OUS employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. This income is not subject to PERS or SAIF. |
U | S | Payroll Office Use and Athletics |
| Fringe Benefits Payroll Use | FDP | 10752 Non cash earnings related to domestic partner benefits. | U | S | Payroll Office Use |
| FTR | 10216 Employee Discounts on Services- Tuition Reduction Compensation recorded to reflect the taxable value of the tuition reduction benefit. |
U | S | Payroll Office Use
This income is not subject to PERS or SAIF. |
|
| Adjustments | ADJ | Adjustment, (No override) A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash. |
H | S | Payroll Office Use |