OANDA Currency Converter

Printer-friendly version

Currency Converter

The currency converter is available at the following URL: http://www.oanda.com/convert/classic

Related Step-by-step Procedures

Adding Hotel or Rental Car to an Approved Request

Open Fullpage View

1.) To add to your own itinerary, or when acting as Travel Arranger for another,

Click Travel on the top navigation bar.

2.) Find the trip in Upcoming Trips, click to open.

3.) In the Trip Overview, Add to Your Itinerary, Click on the Hotel icon to add lodging

If you only need to add a rental car, skip ahead to step 7.

4.) Select the leg of the trip where the hotel is needed

This is a drop-down menu. Click the down button to view all the legs of the trip. Then click the search button.

5.) Click Search, enter required fields

Verify dates, click next near the bottom of the screen.

6.) Make your selection

A credit card must be selected under "SELECT A METHOD OF PAYMENT". Select the UO Travel Card.

*The UO credit card in your profile is for guarantee only. Please present your One Card or personal card for hotel expenses. We advise that you contact your hotel prior to travel to confirm your reservation and provide the card you will use
for payment.

* Hotel reimbursement is GSA per diem plus tax. Exceptions require justification and supervisor approval.

* NOTE: Not all hotels may honor a government rate for state employees. We recommend contacting the hotel directly to confirm.

*Be sure to review the rate details and cancellation policy before you click the box stating your agreement with them. Be aware of deposit requirements and non-refundable rates.

Click the agreement box, then click Reserve Hotel and Continue.

7.) In the trip overview, Click on the Car icon to add a rental car

Select the relevant leg of the trip. Click Search.
Review the search preferences, click Next.
Select the car you require.
Verify driver information.
Click Reserve Car and Continue.

You will need to provide a physical credit card at the rental car counter, either a UO One Card or personal credit card.

*State of Oregon discount contact rates can only be used for UO employees traveling on UO business. If your travel involves personal time or travel with friends or family, you may not use the discounted corporate contract rates.
Please select a car rental "off contract", divide the rental expense total by the total number of days and submit the business days only for reimbursement.

8.) revised 09/04/2019

Reimburse Relocation and Moving Expenses for New Hires

Open Fullpage View

1.) Contact Travel Office to be assigned as a delegate for your new employee.

Provide the following information so that the new employee is properly set up in Concur:
a. Employee name
b. TMC (Travel Management Company, Direct Travel or Premier Travel)
c. Request approver
d. Expense Approver
e. Delegates and Travel Assistants/Arrangers
f. Group, if applicable

2.) Create Expense Report

Be sure you logged in as a delegate acting on behalf of the new employee.
a. Select UO Policy
b. Enter Report Name - "Relocation from city, state
c. Include the following in the business purpose field:
Amount of Moving Allowance/Budget approved
Name of person who approved the allowance -this would be a Dean (if academic department) or both Department Head and V/P (if other department)
Locations from (prior home) to (Eugene or Portland)
Date range of the move itself
Date range of house hunting if applicable
Date range for any temporary living expenses
d. Travel Start date = the day they left former home
e. Travel end date = the day they arrived in Eugene (or other work city).
f. Report/Trip Purpose = Faculty/Staff Recruitment
g. Traveler Type = Faculty or Officer of Administration
h. Trip Type = Domestic Travel
i. Indicate yes or no for personal travel.

3.) Add a New Expense for each item being reimbursed- Expense Type _ Relocation Expense

Select Relocation Category
Each expense should have a transaction date that is on the receipt and be entered separately with itemized receipts/proof of payment attached. If you are entering personal vehicle mileage, enter the starting and ending points and number of miles being reimbursed. Attach a google map as "receipt". If you are entering per diem, enter dates and whether per diem is for employee or family member.

4.) Once report is complete, click the Notify Employee button.

The employee will receive notification that the report is ready to submit.

5.) Approval steps

Employee submits the report.
Approver 1 approves.
Taxable approver reviews.
Approver 2 approves if applicable.
The report is processed for payment.

6.) Questions?

Any questions about moving/relocation policy and procedures, please contact Joy Germack jgermack@uoregon.edu 346-0782.

7.) revised 09/04/2019

Create an Expense Report

Open Fullpage View

1.) Log in to Concur using your Duck ID and password.

2.) From the top menu bar, navigate to Requests.

3.) Locate the Request associated with the trip you are reimbursing.

4.) In the “Action” column on the right, click on the blue “Expense” button.

If the Expense button is not visible, contact the Travel Office to activate. If your Request is not in the list, click on the blue View button and select All Requests.

5.) Report Header

Most fields will carry over from the Request. This is your opportunity to make corrections or add additional info.

6.) Verify or enter required fields. (All fields marked by a red bar are required.)

• Select or verify the correct policy. (UO policy for employee travel, Guest Policy for non-employee or student travel.)
• Expense Report Name: Include Destination, Date of travel. If guest travel, use the guest name as part of the report name.
• Report/Travel Start Date – enter the date traveler departed
• Report/Travel End Date – Enter the date traveler returned
• Traveler Type – Select from the drop-down
• Trip Type – Select from the drop-down
• Does this trip include personal travel? Select from drop-down
• Personal dates of Travel- fill in
• Business purpose – Should be complete and thorough enough to demonstrate the benefit to the UO.

7.) Click Next in the bottom right of the screen

Travel Allowances Pop-up will open

8.) Click Yes if Meal Per Diem or Lodging expenses will be included

9.) Import Lodge Card and One Card expenses

10.) Continue adding new expenses as needed

Complete required fields for each expense. Upload receipts.

11.) Add supporting documentation

The IRS says supporting documentation substantiates the business purpose of a trip and shows benefit to the individual and institution.
Attach by going to New Expense - expense type 08. Other> "Conference Info and Agenda" or "Other Supporting Documentation."
Complete required fields. Click Attach Receipt>Select receipt from your Available Receipts or from a location on your computer.

12.) Submit Report or Notify Employee

If you are entering the report as a delegate, click the orange Notify Employee button. If you are the traveler, click the Submit Report button.

One Card online Access registration

Open Fullpage View

1.) Go to https://access.usbank.com The organization short name is “OUS”

2.) Click Register Online

3.) Enter Organization Short Name "OUS", Account Number and Expiration Date

4.) Review the licensing agreement.

Review the licensing agreement and click I accept.

5.) Enter your password and contact information

Enter User ID, Password, and Authentication Questions.

6.) Complete the contact information fields.

7.) Click on My Personal Information, Account Alerts

8.) Type or update your mobile phone # and email address.

Click the Text and Email boxes next to your account number.
Review the terms and conditions. Click the box to accept. Click Submit.

9.) Don't forget to log off once you are done.

Request Taxi

Open Fullpage View

1.) Select Expense Type 02. Transportation;Taxi

2.) Enter amount

3.) Enter comment to assist approver - why you need taxi expense

4.) Click save

Request Meal Per Diem

Open Fullpage View

1.) Select 04. Meals & Entertainment;Meal Per Diem

2.) Enter any comments

3.) Note that the amount field cannot be edited. Concur will calculate amount allowed based on destination from Header.

4.) Click Save

Rental Car (Optional)

Open Fullpage View

1.) Enter the Amount

2.) Enter the City where you will pick up the car

3.) Enter the city where you will drop off your car

4.) Add any comments that may be relevant, e.g. sharing car with multiple travelers from UO

5.) Click Save

Request Parking

Open Fullpage View

1.) Click Expense Type 02. Transportation;Parking

2.) Enter Amount

3.) Enter Comment to explain expense

4.) Clcik Save

Other Ground Transportation

Open Fullpage View

1.) Click Expense Type 02. Transportation; Other Ground Transportation

2.) Enter approximate amount

3.) Enter comment

4.) Click Save

Airfare segment

Open Fullpage View

1.) Click on Round Trip, One Way or Multi Segment

2.) Enter the approximate amount of airfare

3.) Enter Outbound information, include preferred departure time

4.) Enter Return information

5.) Click Save

Related Step-by-step Procedures - Login Required

Updating ACH/DD in Duckweb for Employee Reimbursements and Student Stipends or Refunds

FOATEXT - Adding INVOICE Text after completion

Approvals - FOAUAPP form

FAICHKH - Check Payment History Form

Invoice Processing Procedures

FOIDOCH - Document History

FAAINVE - Entering a FIS Banner Payment -

FWIVNDH - UO Vendor Detail History Form

FAAINVE - Entering a Multiple Invoice (Direct pay)

GUAMESG - Viewing Banner Messages

Business Affairs

OANDA Currency Converter

OANDA Currency Converter

Currency Converter

General Office Hours

Student Billing Questions

Payroll Questions

Related

Resources

Campus

Thompson's University Ctr

Site Navigation

Take Action

Search form

OANDA Currency Converter

OANDA Currency Converter

Currency Converter

Related Step-by-step Procedures - Login Required

General Office Hours

Student Billing Questions

Payroll Questions

Related

Resources

Campus

Thompson's University Ctr

Take Action