When inputting Banner invoices, please pay careful attention during the first five business days of the month, while the prior fiscal period is still open. When possible, Banner invoices should be back dated to the prior period if the goods or services were received in that period.
If an invoice is paid with a transaction date in the new fiscal period that should have been back dated, input a JV to record the expense and payable in the prior period, as follows:
To record the expense and payable in the period the goods or services were received:
Debit Departmental Index Expense Account Code
Credit Departmental Index B0190 – Received Items Payable
To reverse the accrual in the period in which the invoice was paid:
Debit Departmental Index B0190 – Received Items Payable
Credit Departmental Index Expense Account Code
If you have any questions please contact Financial Services at 6-3524.