Selling Surplus

Selling Surplus

The UO Property Control Department is authorized to sell UO surplus property. We sell to State agencies, Oregon political subdivisions, and the public through auctions and other public sales.

UO departments are not authorized to sell or give away UO surplus property to outside parties. Departments shall insure that all property tags and other ownership indicators have been removed from each item prior to its disposal. If all ownership indicators cannot be removed, the item should be marked in a permanent manner as surplus before disposal.

Process

Departments must offer and post all workable items to UO campus first for 1 week before selling.

Posting site: surplus.uoregon.edu

Contact BAO Property Control if you would like to sell surplus property.

Property Control will post your ad for two weeks. If not sold, it will re-post at a lesser minimum for a week or more. Once posted, Property Control will forward the posting link to the department; departments can forward this link to anyone who may be interested in the item (open to the public). Sales are on a first come basis, they must reply to the ad in order to be considered a potential buyer.

Once sold, the department will be notified. Property Control will meet the department and buyer to sign and complete the AS IS and hold harmless Bill Of Sale, and give a receipt. The department may be asked to coordinate the pickup schedule date and time with the buyer. The buyer will accept custody of the asset(s).

All property is conveyed "AS-IS, WHERE-IS" with no warranty, express or implied, of merchantability or fitness for a particular purpose, or any other warranties or guarantees. A purchaser or disappointed bidder will have no recourse against the State of Oregon, the Oregon University System, an institution, or any of their officers, employees, or agents. All sales will be final. Department assets will remain secured in the department until the buyer has taken custody. 

No current or former employee or agent for such will be granted any benefit or opportunity not granted the general public in acquisition of items through the disposal process. 

Title to surplus property or scrap is transferred to the purchaser who takes possession of the asset. Purchaser assumes all responsibility, including risk of loss or damage, for the asset when title is transferred. The university will accept cash payments only. Surplus property must be paid for in full and picked up at the same time of the sale date. Surplus property paid for, but not picked up within the time specified will be conclusively considered the property of the university and may be resold.

Policy and Procedure

Method of Disposal; Eligibility to Acquire

  1. The Chancellor's Office or institution will use a method of disposal that is cost-effective, taking into account the costs of disposal and the potential for financial return. Disposal methods include, but are not limited to, exchanges, trade-ins, auctions, sealed bid sales, scrapping, fixed price retail sales, donation to other state agencies, Oregon political subdivisions, public non-profits, web-based auctions or sales and, for scrap, transfer for no valuable consideration.
  2. No current or former employee or agent for such will be granted any benefit or opportunity not granted the general public in acquisition of items through the disposal process.
  3. All property is conveyed "AS-IS, WHERE-IS" with no warranty, express or implied, of merchantability or fitness for a particular purpose, or any other warranties or guarantees. The public non-profit will have no recourse against the State of Oregon, the Oregon University System, an institution, or any of their officers, employees, or agents. All donations will be final.
  4. Surplus property not claimed within 1 working day will be considered the property of the UO and may be offered to another public non-profit or disposed of in compliance with these rules. Public non-profit assumes all responsibility, including risk of loss or damage, for the item when transferred.

Public Sales for Disposal of Surplus Personal Property

  1. Conduct The Department must conduct public sales for the disposal of state Surplus Property. Methods of disposal may include, but not be limited to: internet auctions, oral auctions, sealed bid sales and fixed price retail sales, separately or in any combination thereof.
  2. Eligibility Members of the general public may participate as buyers at public sales. No employee whether full-time, part-time, temporary or unpaid volunteer, of the Department, member of the employee's household, the employee's immediate family, or any person acting on the employee's behalf may participate in public sales if the employee has had any role in declaring the item surplus, processing the item or related paperwork, or offering it for sale. No employee of the Property Distribution Center's programs, or members of the employee's immediate family, or any person acting on the employee's behalf, may purchase items offered through any public sales regardless of whether such employee had a role in declaring the item surplus, in processing the item, or in offering it for sale.