decorative-icon Trade-in of Equipment

4 March 2015

Good morning,

Business Affairs (BA) Property Control Department would like to remind campus departments of their responsibilities regarding trade-in of University of Oregon (UO) equipment.

Equipment includes:

  • Capitalized equipment (generally $5,000 or greater and has a useful life of greater than one year).
  • High-risk and other minor equipment (generally less than $5,000 or has a useful life of less than one year).
  • Vehicles
  • Vessels

Trade-ins include, but are not limited to:

  • Capitalized equipment for capitalized equipment.
  • Minor equipment for capitalized equipment.
  • Capitalized equipment for minor equipment.
  • Minor equipment for minor equipment.

Before trading-in equipment, please note:

  • Sponsored Project Services approval must be obtained when trading-in equipment purchased with sponsored funds.
  • Gifted equipment must be researched to ensure no restrictions for trade-in exist.
  • Perform a cost-benefit analysis of asset(s) to be traded-in. Things to consider:
    • Would the use of the equipment by a UO department outweigh the trade-in value?
    • Would another UO department be willing to purchase the equipment?
    • Is trading in the equipment the most efficient and effective method of disposal?

After trading-in equipment:

  • In addition to the standard document text in the Banner invoice please list:
    • The description and asset number (if applicable) of the equipment being traded in.
    • Amount of trade-in value for each piece of equipment.

Please complete and submit a Property Disposition Request (PDR) to the Property Control Department.

Thank you,

Property Control Department

Molly Lockhart, 6-1250,
Christina Green, 6-3190,