Travel / Concur Training
Travel Policy and Concur Overview
Thursday, January 13th, 2022 8:30am - 3:00pm Location: Teams session
Bi-monthly training for new Travel Delegates or delegates wanting a refresher. If you are booking and processing travel reimbursements for UO business travel, please attend this important training to learn UO Travel Policy, IRS Accountable Plan guidelines and for an overview of the Concur Travel and Expense system.
Please register on My Tracks: https://uomytrack.pageuppeople.com/learning/2109
Areas of focus include:
- IRS Accountable Plan/UO Travel Policy
- Best Practices and tips for travel arrangers
- Federal Grant funded travel
- Employee, Guest, Student and Volunteer travel expense reimbursement
- BAO and Travel website overview
- Online travel resources
- Concur for Travel Expense orientation
Lunchtime Travel Talk
December Travel Education Opportunity
The UO Travel Office generally hosts a monthly Concur Roundtable for Concur travel delegates and travelers on the last Wednesday of each month. Due to holiday schedules the December Roundtable has been moved to December 15th. This is an opportunity to meet your peers and share best practices, learn about travel industry trends, stay informed about changes and updates, and provide feedback related to Concur and UO travel.
Date: Wednesday, December 15th, 2021 ** Time: 11:00 AM to Noon
Topic: Meet Enterprise Holdings, a UO partner for rental car services: Over the past two years road travel has vastly increased for UO travelers. Rental cars offer a great option to meet UO’s travel needs. Through our partnership with Enterprise Holdings UO travelers have access to reduced rates, collision damage waiver protection included at no additional cost, direct bill options, and the advantage of having dedicated customer service contacts. Please join the Travel Office and the dedicated team of account managers with Enterprise Holdings for an informative and lively conversation!
Topics include:
- Who is Enterprise Holdings? Learn about the Enterprise Holdings rental car brands, their history, and the products they offer
- Why choose Enterprise? Learn about special pricing rates and benefits available to the UO through our pricing partnership with Enterprise
- How do I skip the rental car line at the airport? Explore the features and benefits of being an Emerald Club member
- How do I book? Learn how to get the UO partnership rate through the Enterprise on-line reservation system or automatically through the Concur Booking Tool
- Win Prizes including Marcus Mariota Foundation Hydro-flasks and a two day Volvo Polestar Rental (in Oregon)!
- Q & A
Microsoft Teams meeting
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Concur Monthly Roundtable Location: Teams session
2021 Sessions for November and December are cancelled
2022 - TBA 11:00am - 12:00pm
The UO Travel Office hosts a monthly Concur Roundtable for Concur travel delegates and travelers on the last Wednesday of each month. It’s an opportunity to meet your peers and share best practices, stay informed about changes and updates, and provide feedback related to Concur and UO travel.
Travel Policy/Concur Overview Monthly Training Recording:
Part 1 - Introduction, Travel Policy Guidelines, Tax Treatment
Part 2 - Persons Eligible for Expense Reimbursement, Travel Expense Payment, Misc. Travel Expense
Part 3 - Lodging, Meals, Transportation, Vehicles (Personal, Rental, Motor Pool)
Part 4 - Concur Overview
Concur Roundtable Recordings:
September 2021 - Moving Procedures
August 2021 - The world awaits! A discussion on UO International business travel (Powerpoint)
July 2021 - Be fast, be efficient, and save money for your department-Use the Concur Booking Tool! (Powerpoint)
June 2021 - Three Steps to Success in Concur
May 2021 - "Resuming UO Business Travel - What to Expect" Passcode: zz1CY.XD
Slide Deck: May Travel Round Table
April 2021 - "Preparing for Fiscal Year End" with Phil Davis. Passcode: A!f4R5wR
March 2021 - "Traveler/Delegate Resources Related to COVID-19 and Eventual Return to Travel" Passcode: 6N@TbaF.
Slide Deck: Looking Ahead: Proactive Travel Planning During COVID-19
March 2021 - Travel Talk: Concur Mileage Calculator Tool
February 2021, Part 1 - "Vehicle Travel Policies and Tips" Passcode: !B@Ov@m4
February 2021, Part 2 - "Vehicle Travel Policies and Tips"
February 2021, Part 3 - "Mileage Logs and the Concur Mileage Calculator" Passcode: Bmt8Hv#O
January 2021 - "Travel: Past, Present, and Future
October 2020 - "Guest Travel From A to Z"
August 2020 - “Everything you always wanted to know about driving for UO business" Passcode: &v+1UsYD
Department Workshops: "Three Steps to Concur Success"
The UO Travel Office offers a one hour workshop for your staff on "The Three Steps to Concur Success". This session will provide UO business travelers or their support staff with some simple keys to success so users can easily create their Concur Request, Book Travel and file their Expense report. Consider this useful workshop for a staff meeting or an Office Hours session. Let us help you feel more comfortable in the system. We can also provide custom sessions for your specific needs. Here are training/discussion topic for ideas:
- UO Managed Travel Program: How to book UO business travel - TMC (UO travel agency) or Concur booking tool, UO Lodge Cards, One Card corporate travel card
- Concur booking tool: How to use search filters, booking hotel and cars, how to find your current and past travel itineraries
- Concur Request/Duty of Care: the purpose and features of Request
- Expense/Reimbursement: Check out the features: Travel Allowance /per diem tables, Mileage Calculator, allocating funds, hotel itemization, print/summary report
- Guest/ Student travel: Acting as a host to book guest travel with Concur.
- Mobile tools: Life savers for your road warriors - Concur Mobile App and Tripit Pro: Itinerary and schedule organizers, ExpenseIt enhancement - receipt capture for smart phone users.
- Reporting tools: Analyze your travel spend, review trends, compliance issues
- Concur Q&A: Your questions answered, review of your current projects
- Workflow analysis: Streamlining your approval, analyzing if you have too many touch points, is your process meeting your departmental needs
- Concur Resources: Where do I get help? Tour of UO Travel office website for: ** Concur Step-by-Step manuals, FAQ, tips; ** UO Concur/Travel email and phone numbers; ** UO Travel Agency after hours emergency help