Year End Deadlines: Fiscal Year 2018

Year End Deadlines: Fiscal Year 2018

Please make every effort to post transactions for June to period 12 before we close period 12 on July 10th at 5:00pm. To allow time for transactions to clear approval queues, be sure to post all transactions before 3:00pm.

Date 

Description

Phone

May 11

Last day to submit new RFPs to Purchasing and Contract Services to guarantee inclusion in FY18

6-2419

May 11

Last day to submit new RFQs for services to Purchasing and Contract Services to guarantee inclusion in FY18

6-2419

May 11

Last day to submit new RFQs for goods to Purchasing and Contract Services to guarantee inclusion in FY18

6-2419

May 11

Last day to submit new custom contracts to Purchasing and Contract Services to guarantee inclusion in FY18

6-2419

May 11

Last day to submit new sole source contracts to Purchasing and Contract Services to guarantee inclusion in FY18

6-2419

June 1

Last day to submit form contracts to Purchasing and Contract Services to guarantee inclusion in FY18

6-2419

June 8

June Regular Payroll Documentation deadline (payday on June 30th)

6-3092

June 8

Last day to submit new purchase orders to Purchasing and Contract Services to guarantee inclusion in FY18

6-2419

June 12

Last day to submit Offset Printing Orders to clear FY18

6-2426

June 16

Contact BAO for help accruing department non-student Accounts Receivable

6-1115

June 19

Last day to submit Digital Printing Orders to clear in FY18

6-2426

June 20

First day for regular June Payroll Time Entry, window closes on June 22nd

6-3092

June 27

Last day to submit Wire Transfer Requests to Accounts Payable by 10am

6-3126

June 29 Last day to submit UO Foundation Transfer Check Disbursement Requests (CDR). Requests received by the UO Foundation by 5:00pm will be expensed in FY18 as time allows. 6-3126

June 29

Last day to Deposit Cash or Checks for FY18 (To assist the BAO with timely processing, please make sure that you turn in deposits by 3:00pm)

6-3154

June 29

Last day to submit Student Receivables

6-1087

June 30

Goods and services must be received by this day to pay with FY18 funds

6-3143

July 5 Last day to submit UO Foundation Check Disbursement Requests (CDR) for outside vendors dated 6/30/18 and prior from fiscal year 2018 monies. 6-3524

July 6

ast day to submit Payroll Accounting Adjustment Form (PAA) Labor redistribution to be processed for period 12

6-3092

July 9

Last day to submit Upload JVs ("Z" documents) for period 12 (items must have a June transaction date)

6-1256

July 9

Last day to direct input PHAREDS for labor redistribution in FY18. (Items must have a June transaction date and be input by 5:00pm)

6-3092

July 10

Last day to liquidate encumbrances that shouldn't roll to FY18

6-1115

July 10

Period 12 Close at 5:00pm. Make the following entries into Banner by 3:00pm to post to Period 12 (items must have a June transaction date). Allow adequate time for approvals.

  • submit Budget changes, 6-2011 with questions
  • input an Invoice, 6-3126 with questions
  • input Journal Vouchers, 6-3524 with questions

6-3524

July 11

Fiscal Period 12 reports available

6-3524

July 16

Last day to submit Payroll Accounting Adjustment Form (PAA) Labor redistribution to be processed for period 14 (must include written justification and be authorized by a Dean Director or Department Head). All forms must be in the Payroll Office by 12:00pm

6-3092

July 16 Last day to submit Upload JVs ("Z" documents) for period 14 (items must have a June transaction date) 6-1256

July 17

Fiscal Period 14 Departmental User Lockout at 5:00pm. Make the following entries into Banner by 3:00pm to post to period 14 (items must have a June transaction date). Allow adequate time for approvals.

  • submit Budget changes, 6-2011 with questions
  • zero all departmental clearing funds, 6-1115 with questions
  • input an Invoice, 6-3143 with questions
  • input Journal Vouchers, 6-3524 with questions
  • submit Gift/Gift in Kind forms for items received by June 30, 2018

6-3524

July 18

Detail and aging reports due for all Department non-student Accounts Receivable

6-1115