Accounting for personal expenses on One Card
Step-by-Step Procedure
Accounting for personal expenses on One Card
Reimbursable travel expenses charged to the One Card are paid by the university; the traveler is responsible to reconcile all expenses through a Concur travel expense report. You must wait for the One Card expense to appear in the Concur profile to process the report which may take up to one week from the transaction date. The card is only for reimbursable travel expenses and cannot be used for any personal expenses or cash advances. Travelers claim meal per diem per UO policy, not actual meal expense. If a meal is charged to the card, it is marked using Expense Type: Personal/One Card/Non-Reimbursable and will be deducted from the reimbursement.
Steps to Complete
It can take up to 15 days for these transactions to appear. Be sure to allow enough time for all One Card charges to appear before processing Expense Report.
If meals or other personal expenses are on the hotel bill paid with One Card, itemize those expenses as Personal/One Card/Non-reimbursable to deduct from the traveler's reimbursement. In the event the traveler has charged more non-reimbursable expenses on the One Card than their total reimbursable amount, a receivable will be created for the traveler to pay back the overage.
Log into DuckWeb using your 95#. Navigate to Employee information>View UO Billing Account History. Click on the QuikPAY® Billing Account link to make a payment.