All non-essential university travel, both international and domestic is suspended as of March 15, 2020.
UPDATES as of 12/11/2020:
On December 4th, 2020 the CDC updated its travel guidance to encourage individuals to postpone travel or stay home to avoid spreading COVID-19. As such, the University’s suspension of travel will remain in place. An exemption process is available and will evaluate the risk of the mode of travel and the activities engaged in at the destination. As of December 11th, 2020 the authorization for travel approval will move from departments back to the Travel Advisory Group (TAG) as was the case in the spring. As of December 11, 2020, departments may not approve travel outside of the TAG exemption process. Travelers will continue to use the travel waiver form and acknowledgment of risk form to submit a request for an exemption within Concur. Trips where the travel and activity risk can be significantly mitigated will be considered for approval. Air travel will be closely scrutinized and only approved in very limited circumstances. Domestic travel booked without an approved exemption will NOT be eligible for reimbursement. International trips booked without an approved exemption will NOT be eligible for reimbursement nor coverage under the UO’s International Supplemental Travel insurance policy.
On November 13, Governor Kate Brown issued a travel advisory that urges people returning to Oregon to self-quarantine for 14 days after arriving from another state or country.
Travel waivers are required for all UO Essential Business travel outside of a traveler's county limits. Travelers who live outside of Lane County and are traveling to a county where a UO campus is located will not need to fill out a travel waiver. However, a Concur Request is always required for all UO Business Travel.
Research related travel will still need approval from their respective department dean and an approved research recovery plan. Research-related travel is defined as non-local travel that supports the goals or activities of faculty-directed research projects. Travel to conduct research solely related to degree progress (not faculty-directed research) does not require a research recovery plan on file from Research IMT. Students seeking to travel to conduct research for their individual research (i.e. dissertation work, Fulbright fellowship) should work with the Travel IMT to determine whether this travel is allowed and obtain the appropriate approvals.
What is Essential Travel?
International or domestic travel may be deemed “essential” only when the travel demonstrably and significantly advances one or more of the following:
- maintenance of critical business functions;
- continuity of grant funding or completion of grant-required activities and deadlines;
- ability to meet contract deliverable requirements;
- timely and critical research and scholarship opportunities; and
- Continuity in academic progress, degree completion, or graduation.
The Centers for Disease Control and Prevention (CDC) has developed a new COVID specific travel advisory system that includes 4 risk levels. As of November 23, 2020, the University will not approve travel to a country listed in the Level 4: COVID-19 Very High risk category. Please note that these advisories can change or fluctuate and a destination may turn to a Level 4 between requesting the trip and your departure date. The University would require the trip to be cancelled or postponed should the risk level for the destination country increase between request and departure.
Steps for Approval of Essential Travel
Step 1: Confirm your travel is Essential
- Review and confirm your travel request meets the essential travel requirements.
- Obtain approval from your respective department head (respective department dean if research related) in writing
Step 2: Risk Mitigation Planning and Waiver Form
- Complete the travel waiver request form. A copy of your completed answers will be emailed to the email indicated in the “traveler email” field. (This is your registration, the form does not trigger an approval. Go to Step 3 – Concur Request to start the approval process)
- Complete the Domestic Travel Acknowledgement of Risks form or the International Travel Acknowledgement of Risks form a copy of this form will be emailed to the email indicated on the waiver form.
Step 3: Complete Concur Request
- Create a Concur travel request. The following must be attached to the Concur travel request:
- PDF of email approval from your department head or (respective department dean if research related), which confirms your travel is deemed essential.
Step 3A: If your travel is research related;
- All research related travel requires an approved research recovery plan that includes field work. This plan must be attached to your concur request in addition to the items listed in step 3.
Covid19 Travel Safety Information and Guidelines
The UO Incident Management Team is helping to track the COVID-19 situation for campus and responds as quickly as possible to sudden changes in travel restrictions. We remind all prospective travelers to keep abreast of the following sources: Centers for Disease Control and Prevention (CDC), U.S. Department of State, World Health Organization (WHO), U.S. Department of Homeland Security, and similar agencies that are issuing policy in the state or country to which you plan to travel.
Additional Travel Safety Resources
- CDC travel guidelines
- National Governor's Association (NGA) COVID-19 State and Territory Action Tracker
- TSA Information
- Multi-Person car travel guidance
- Cleaner, Disinfectant, & Sanitizer
- Protective Masks
- Physical Distancing
- Vehicle Safety Sheet
- UO Vehicle Use Guidelines and Policies