All non-essential university travel, both international and domestic is suspended as of March 15, 2020.
UPDATES as of 05/24/2021:
As of May 7, 2021, the Oregon Health Authority travel guidance reads: Residents of Oregon should, but are not required to: Stay home or in their region and avoid non-essential travel to other states or countries. The University’s suspension of travel will remain in place for the time being. An exemption process is available and will evaluate the risk of the mode of travel and the activities engaged in at the destination. As of May 24, 2021, the authorization for travel approval will move from the Travel Advisory Group (TAG) to departments. Starting May 24, 2021 departments may recommend travel deemed essential based on the following definition:
International or domestic travel may be deemed “essential” only when the travel demonstrably and significantly advances one or more of the following:
- maintenance of critical business functions;
- continuity of grant funding or completion of grant-required activities and deadlines;
- ability to meet contract deliverable requirements;
- timely and critical research and scholarship opportunities; and
- Continuity in academic progress, degree completion, or graduation.
The Centers for Disease Control and Prevention (CDC) provides a COVID specific travel advisory system that includes 4 risk levels. The University will not approve travel to a country listed in the Level 4: COVID-19 Very High risk category without an exception granted by the Office of the Provost. Please note that these advisories can change or fluctuate and a destination may turn to a Level 4 between requesting the trip and your departure date. The University will require the trip to be cancelled or postponed should the risk level for the destination country increase to a Level 4 between request and departure.
Travelers will continue to use the travel waiver form and acknowledgment of risk form and submit a request within Concur within 60 days of departure. Domestic travel booked without an approved exemption will NOT be eligible for reimbursement. International trips booked without an approved exemption will NOT be eligible for reimbursement nor coverage under the UO’s International Supplemental Travel insurance policy.
Travel waivers are required for all UO Essential Business travel outside of a traveler's county limits. Travelers who live outside of Lane County and are traveling to a county where a UO campus is located will not need to fill out a travel waiver. However, a Concur Request is always required for all UO Business Travel.
Steps for Approval of Essential Travel
Step 1: Confirm your travel is Essential
- Review and confirm your travel request meets the essential travel requirements.
- Obtain PDF of email approval from your department head, confirming your travel is deemed essential.
Step 2: Risk Mitigation Planning and Waiver Form
- Complete the travel waiver request form. A copy of your completed answers will be emailed to the email indicated in the “traveler email” field. (This is your registration, the form does not trigger an approval. Go to Step 3 – Concur Request to start the approval process)
- Complete the Domestic Travel Acknowledgement of Risks form or the International Travel Acknowledgement of Risks form a copy of this form will be emailed to the email indicated on the waiver form.
Step 3: Complete Concur Request
- Create a Concur travel request. The following must be attached to the Concur travel request:
- PDF of email approval from your department head, confirming your travel is deemed essential.
Step 3A: If your travel is research related;
- All research related travel requires a copy of the research recovery plan or research recovery plan acknowledgment email per updated protocol as of May 17, 2021. This document must be attached to your Concur Request in addition to the items listed in step 3.
Covid19 Travel Safety Information and Guidelines
The UO Incident Management Team is helping to track the COVID-19 situation for campus and responds as quickly as possible to sudden changes in travel restrictions. We remind all prospective travelers to keep abreast of the following sources: Centers for Disease Control and Prevention (CDC), U.S. Department of State, World Health Organization (WHO), U.S. Department of Homeland Security, and similar agencies that are issuing policy in the state or country to which you plan to travel.
Additional Travel Safety Resources
- CDC travel guidelines
- National Governor's Association (NGA) COVID-19 State and Territory Action Tracker
- TSA Information
- Multi-Person car travel guidance
- Cleaner, Disinfectant, & Sanitizer
- Protective Masks
- Physical Distancing
- Vehicle Safety Sheet
- UO Vehicle Use Guidelines and Policies