The Oregon University System's moving expense policy allows for a new employee to be reimbursed for moving, house-hunting and temporary living expenses. This policy meets the requirements of the IRS accountable plan.
Moving expenses should be approved in advance. Academic departments should seek approval from their Deans. All other offices should seek approval from their department head and the appropriate Vice President. A memo should be prepared and submitted before the move occurs. Include the name of the new employee, the funds being used and the dollar amount.
Moving expenses may be reimbursed to the employee or paid directly to a vendor. The text of your banner document should include the following information:
- New employee's full name
- New employee's banner ID
- Detailed itemization of the expenses
- Approved by
Moving expenses fall into 2 account code categories:
- Taxable (10780) or
- Non-taxable (10790)
These are the only 2 account codes that can be used on these expenses. Please review the following FASOM section to see which category the expenses fall into.
- One page summary table 01/01/2015
- Letter of Introduction
- Link to OUS Moving Policy
- Moving Van Price Agreements
- Payment Options
If you have questions about moving expenses contact the Travel Office at 346-3158.