The University of Oregon moving expense policy allows for a new employee to be reimbursed for moving, house-hunting and temporary living expenses. This policy meets the requirements of the IRS accountable plan.
Moving expenses should be approved in advance. Academic departments should seek approval from their Deans. All other offices should seek approval from their department head and the appropriate Vice President. A memo should be prepared and submitted before the move occurs. Include the name of the new employee, the funds being used and the dollar amount.
Moving expenses may be reimbursed to the employee or paid directly to a vendor. The text of your banner document should include the following information:
- New employee's full name
- New employee's banner ID
- Detailed itemization of the expenses
- Approved by
Moving expenses fall into two account code categories:
- Taxable (10780) or
- Non-taxable (10790)
These are the only two account codes that can be used on these expenses. Please review the One Page Moving Summary Table to review tax implications and which account code to use.
- One page summary table 2017 mileage rate is .17 for 2017
- One page summary table 2016
- Letter of Introduction
- Moving Van Price Agreements
- Payment Options
- Moving Expenses, UO Fiscal Policy Manual
If you have questions about moving expenses contact the UO Senior Tax Accountant/Analyst at 346-0782.