Contract and PSC Payments

Contract and PSC Payments

When processing Personal Service Contract/PSC payments it is critical that payment is issued to the correct contractor name to assure accurate 1099 tax reporting at year end. There are a lot of individuals in Banner with both UO IDs (95XXXXXXX) as well as vendor ID numbers. If the contractor has an actual business name (doing business as/dba) then payment should be issued to their vendor number and not their 95XXXXXXX.  (Payment should only be issued under the 95XXXXXXX if the name on the PSC matches the name under their 95XXXXXXX).

The contractor is the full legal name or business name listed under the Contractor Information section on the PO or Personal Services Contract/PSC. The PO for Services/POS form has been retired.  The legal name is not always the individual who signed the PSC. See Vendor Setup for more information.

For questions about contracting please contact Purchasing and Contracting Services/PCS.

See:  Purchasing and Contracting Services Forms

The PCS How to Buy at UO Tool is helpful in determining if a contract is required.

UO template PO (the PO for Services/POS form has been retired). Under the changes to the written contract requirements in the PCS Procedures, these services would no longer require a written contract. However, a contract or purchase order is still best practice, and you may use the standard UO template Purchase Order/PO for these services up to the limits of your L1CA/L2CA.
 
UO template Personal Service Contract/PSC.  The Personal Services Contract Form should be used for all personal services and related travel expenses of non-University employees performing work in the United States.  Only departmental staff with L2CA authority may sign template Personal Service Contracts.  Please submit matters through the UO Purchasing Portal if dealing with a previous University employee within the last two years, work will be performed outside the United States, or will have unsupervised access to minors.
 
Custom Contracts.  Any custom contract that is not a UO template contract form must be submitted through the UO Purchasing Portal for signature approval form Purchasing and Contracting Services.  No L1CA or L2 CA can sign custom contracts.
 
Foreign Individual Contracts.  All contracts with foreign individuals must be submitted through the PCS Portal for a UO PCS contract Officer to sign.