Student - Separation
Overview
A time record for each student employee will appear in the time entry form PHAHOUR each pay period until their Banner job record is terminated.
Back to TopPay Due
Under Oregon Revised Statutes (ORS 652.140) we, as the employer, have an obligation to pay within the following time lines:
| Circumstance of Separation | Pay Due |
|---|---|
| Employee terminates with 48 hours prior notice | Immediately upon termination |
| Employee terminates without notice | Within five working days of termination |
| Employee is discharged | No later than the end of the next business day |
* You may have to request a manual check in order to meet these due dates!
Back to TopProcedure
If an employee is due final pay and has no other active positions with the university, submit a Manual Check Request (MCR) for final pay and termination. Be sure to include the termination date (last day employee worked) and a note in the Remarks section to specify that the employee is ending all employment. The Payroll Office will process the termination from the submitted MCR. No further action is needed.
If an employee is not due final pay OR they are still working another job with the university, termination must be processed via Employee Separation Request (ESR) in OnBase.
Additional information regarding non-returning student workers is available on the HR webpage Student Wage and Classification Guide.
*If the employee is a Banner user submit a Banner Access Form (BAF) to Information Services to terminate their user account.
Back to TopCircumstances
Death
The department should notify the Payroll Office immediately.
The date of death should be included on the manual check request form.
Resignation
The employee submits a letter of resignation to the department.