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Federal & UO Work Study Calendar
Undergraduate and Graduate Students
2026| Date | Event |
|---|
| Mar 20 | Last day for students to earn Winter 2026 work-study if not attending Spring 2026 |
| Mar 23 | First day for students to earn Spring 2026 work-study if not attending Winter 2026 |
| Jun 12 | Last day for students to earn Spring 2026 work-study |
| Jun 13 - Jun 21 | Intersession* |
| Jun 15 | First day for students to earn Summer 2026 work-study |
| Jun 30 | Last day to charge wages to work-study account for FY 25-26 (22626*) |
| Jul 1 | First day to charge wages to work-study account for FY 26-27 (22627*) |
| Sep 11 | Last day for students to earn Summer 2026 work-study |
| Sep 12 - Sep 27 | Intersession** |
| Sep 21 | First day for students to earn Fall 2026 work-study |
| Dec 11 | Last day for students to earn Fall 2026 work-study if not attending Winter 2027 |
| Dec 28 | First day for students to earn Winter 2027 work-study if not attending Fall 2026 |
* Students attending both Fall 2025 and Winter 2026 may continue to work during this period, up to 40 hours per week.
** Students with unearned Spring 2026 work-study AND Summer 2026 work-study may be paid from the remaining spring work-study during this period.
*** Students with unearned Summer 2026 work-study AND Fall 2026 work-study may be paid from the remaining summer work-study during this period.
Law Students
2026| Date | Event |
|---|
| Jan 5 | First day for Law students to earn Spring 2026 work-study if not attending Fall 2025 |
| May 11 | Last day for Law students to earn Spring 2026 work-study if not attending Summer 2026 |
| May 12 - May 25 | Intersession* |
| May 12 | First day for Law students to pre-earn Fall 2026 work-study if NOT ENROLLED for Summer 2026 session |
| May 19 | First day for Law students to earn Summer 2026 work-study |
| Jun 30 | Last day to charge wages to work-study account for FY 25-26 (22626*) |
| Jul 1 | First day to charge wages to work-study account for FY 26-27 (22627*) |
| Jul 3 | First day for Law students to pre-earn Fall 2026 work-study if ENROLLED for the first 5 week Summer session |
| Aug 7 | Last day for Law students to earn Summer 2026 work-study |
| Aug 8 | First day for Law students to pre-earn Fall 2026 work-study if ENROLLED in the second 5 week summer session or the 10 week summer session |
| Aug 8 - Aug 23 | Intersession** |
| Aug 17 | First day for Law students to earn Fall 2026 work-study, if no pre-earning agreement |
| Dec 17 | Last day for Law students to earn Fall 2026 work-study if not attending Spring 2027 |
2027| Date | Event |
|---|
| Jan 4 | First day for Law students to earn Spring 2027 work-study if not enrolled Fall 2026 |
* Students attending both Fall 2025 and Spring 2026 may continue to work during this period, up to 40 hours per week.
** Law students with unearned Spring 2026 work-study AND Summer 2026 work-study may be paid from the remaining spring work-study during this period.
*** Law students with unearned Summer 2026 work-study AND Fall 2026 work-study may be paid from the remaining summer work-study during this period. Law students who are pre-earning the Fall 2026 work-study may also work during this period.
Federal Work-Study (CWS) On-Campus Indices & Program Codes
The Federal Work-Study Program and UO Work-Study Program matching indices must correspond to the program code on the department index. Departments will need to select the appropriate work-study matching index from the charts below.
Note: These codes will change every fiscal year.
FY 25/26
| Index | Program | % |
|---|
| 22626A | 0CWSP | 75 |
| 22626B | 1CWSP | 75 |
| 22626C | 2CWSP | 75 |
| 22626D | 3CWSP | 75 |
| 22626E | 4CWSP | 75 |
| 22626F | 5CWSP | 75 |
| 22626G | 6CWSP | 75 |
| 22626H | 9CWSP | 75 |
FY 24/25
| Index | Program | % |
|---|
| 22625A | 0CWSP | 75 |
| 22625B | 1CWSP | 75 |
| 22625C | 2CWSP | 75 |
| 22625D | 3CWSP | 75 |
| 22625E | 4CWSP | 75 |
| 22625F | 5CWSP | 75 |
| 22625G | 6CWSP | 75 |
| 22625H | 9CWSP | 75 |
UO Work-Study (TECHWK) Indices & Program Codes
| Index | Program | % |
|---|
| PFIWS0 | 0UOWSP | 75 |
| PFIWS1 | 1UOWSP | 75 |
| PFIWS2 | 2UOWSP | 75 |
| PFIWS3 | 3UOWSP | 75 |
| PFIWS4 | 4UOWSP | 75 |
| PFIWS5 | 5UOWSP | 75 |
| PFIWS6 | 6UOWSP | 75 |
| PFIWS9 | 9UOWSP | 75 |
Examples of Labor Distributions for Time Entry
Federal Work-Study Labor Distribution (Instruction)
| Earn Code | Shift | Index | Fund | Orgn | Acct | Pgm | Activity | % |
|---|
| RWS | 1 | DEPT | 001100 | 151112 | 10503 | 01001 | | 25 |
| | | 22624A | 226241 | 262300 | 10503 | 0CWSP | | 75 |
Federal Work-Study Labor Distribution (Research)
| Earn Code | Shift | Index | Fund | Orgn | Acct | Pgm | Activity | % |
|---|
| RWS | 1 | 204831 | 204831 | 630901 | 10503 | 15001 | | 25 |
| | | 22624B | 226241 | 262300 | 10503 | 1CWSP | | 75 |
Federal Work-Study Labor Distribution (Instruction and Research)
| Earn Code | Shift | Hours | Index | Fund | Orgn | Acct | Pgm | Activity | % |
|---|
| RWS | 1 | 15 | DEPT | 001100 | 223251 | 10503 | 01001 | | 25 |
| | | | 22624A | 226241 | 262300 | 10503 | 0CWSP | | 75 |
| RWS | 2 | 35 | 204831 | 204831 | 630901 | 10503 | 15001 | | 25 |
| | | | 22624B | 226241 | 262300 | 10503 | 1CWSP | | 75 |
Note: Instead of RWS and Shift 2, you may enter RW1 (with Shift 1 defaulting) for the second earn code/shift combination.
| Earn Code | Shift | Hours | Index | Fund | Orgn | Acct | Pgm | Activity | % |
|---|
| RS3 | 1 | 16 | SBAPAY | 001100 | 431140 | 10504 | 61001 | | 25 |
| | | | PFIWS6 | 001100 | 262330 | 10504 | 6UOWSP | | 75 |
July 2023 Time Entry - Crosses Fiscal Year
Federal work-study year-end reporting must be able to distinguish between June and July payroll expense. This means that June hours and July hours are entered separately in PHAHOUR during July time entry each year. In addition, departments must use the indices for the new fiscal year and the prior fiscal year. Use Shift 1 for July hours and Shift 2 for June hours.
Example
| Earn Code | Shift | Hours | Index | Fund | Orgn | Acct | Pgm | Activity | % |
|---|
| RWS | 1 | 10 | DEPT | 001100 | 151112 | 10503 | 01001 | | 25 |
| | | | 22624A | 226241 | 262300 | 10503 | 0CWSP | | 75 |
| RWS | 2 | 40 | DEPT | 001100 | 151112 | 10503 | 01001 | | 25 |
| | | | 22623A | 226231 | 262300 | 10503 | 0CWSP | | 75 |
Federal Work-Study Off Campus (students employed by external non-profit organizations)
| Type | Index | Pgm | % |
|---|
| Public Service | 22624J | 2CWSP5 | 50 |
| Public Service | 22624K | 2CWSP7 | 75 |
| Public Service | contract # | 2CWSP1 | 100 |
Note: For off-campus employers the "departmental" or "organization" index is the contract number. The matching federal portion varies from 50% to 75%. Some jobs are funded fully by the federal work-study grant.
Example for Federal Off-Campus Work-Study Labor Distribution
| Index | Fund | Orgn | Acct | Pgm | Activity | % |
|---|
| 1971AS | 1971AS | 262300 | 10503 | 4REIM | | 50 |
| 22624J | 226242 | 262300 | 10503 | 2CWSP5 | | 50
|
