Payroll: Classified - Earn Codes
Classified Earn Codes: J = Job Rate, S = Special Rate
| Type | Code | Account Code & Description | Hrs/Units | Rate | Comments |
|---|---|---|---|---|---|
| Regular | REG | 10301 Staff - Classified
| H | J | CA, CF, CJ Defaults REG 173.33 CB, CG, CK Defaults REG 86.67 (based on.50 FTE) CD, CH, CL Enter REG with hours worked CE, CI, CM Enter REG with hours worked GG Defaults REG 162.5 GJ Enter REG with hours worked |
RGP | 10301 Classified Pay at a Special Rate RGP hours are considered in prorating leave and insurance premiums. | H | S | When you need to enter additional regular hours at a special rate other than the job rate or with a different distribution. | |
RRP | 10301 Regular, Retroactive Payment Classified Merit Increase, Promotion or Reclassification. | U | S | Taxed at a supplemental rate. | |
OCP | 10409 Other Classified/Temporary Pay This earn code is used primarily to pay Temporary employees a lump sum payment. The Payroll Office determines when it is appropriate to use this earn code. Call the Payroll Office before using this earn code for a Classified employee. | U | S | OCP hours are not considered for leave accrual and insurance calculation. | |
| Overtime | OTM | 10421 Overtime - Classified (FLSA Non-Exempt) SEIU Article 25 Teamsters Article 12 | H | J*1.5 | Pay is calculated at one and one-half times the rate entered. |
OTD | 10419 FLSA Overtime on Premium Pay - Classified (FLSA Non-Exempt)
| U | S | Use the OTD matrixto determine the correct lump sum amount and enter one unit at that special rate. Time EntryInstructions | |
OTP | 10421 Overtime - Classified (FLSA Non-Exempt) - Prior Month SEIU Article 25 Teamsters Article 12 | H | S*1.5 | Pay is calculated at one and one-half times the rate entered. | |
| Differentials | DBL | 10416 Bilingual Differential Pay SEIU Article 20, Section 3.A | U | S | Rate: five percent (5%) over base rate |
DCD | 10484 Campus Dispatcher SEIU Article 20 Eligibility: Received and successfully completed the telecommunicator training. | H | S | Rate: A differential of 10% over the base salary rate. | |
DCO | 10483 Permit-required Confined Spaces SEIU Article 20.2.(f) | U | $1.50 | ||
DCS | 10480 Campus Security Differential SEIU Article 20. Section 3.D Eligibility: Employees who are designated as special campus security officers as per ORS 352.385. | H | S | Rate: A differential of 10% over the base rate shall be paid. | |
DHM | 10435 Hazard Material SEIU Article 20. Section 2.E | U | $1.75*
$2.25** | * Hour for all time spent - requires a certificate or license. ** Hours for all time spent - requires supervisory certificate or license. | |
DHW | 10432 Special Duty Pay - High Work SEIU Article 20. Section 2. A | U | $1.50 | ||
DLW | 10433 Lead-Work Differential SEIU Article 20. Section 5. A-G Premium pay while performing as a lead worker. Rate: five percent (5%) shall be paid | U | S | Required prior approval from HR. | |
DSG | 10435 Shift Differential Pay - Teamsters Local Union #206 Teamster CBA, Article 13 | U | See Article 13 for details | ||
DSH | 10435 Shift Differential Pay SEIU Article 20. Section 4.B Earned for each hour or major portion thereof (thirty minutes (30) or more), worked between 6 pm and 6 am; hours or major portion thereof worked on Sat and Sun, for salary ranges 24 or below. Round to the nearest whole unit. | U | $1.00 | Only classifications with salary ranges of 24 and below qualify for shift differential pay. | |
DSN | 10446 Differential - $1.60 per hour, Shift Nurse SEIU Article 20.4(c) Only Registered Nurses, Nurse Practitioners, or Licensed Practical Nurses qualify for Shift Nurse Differential. Earned for each hour of major portion thereof (thirty minutes (30) or more), worked between 6pm and 6am; hours or major portion thereof worked on Sat and Sun. Round to the nearest whole unit. | U | $1.60 | ||
DWC | 10414 Work Out-of-Class SEIU Article 20.6 Teamsters Article 16 Payments to classified employees for work in higher classifications in the current or prior months. | U | S | Rate: See the contract in question. Required prior approval from HR. | |
| Dock Pay | DOC | A reduction to regular default hours for employees in salaried employee classes. Used in situations where the employee takes time off, but previously exhausted all leave balances The Payroll Office determines when it is appropriate to use this code. | H | J | Payroll Office Use Departments may not enter this earn code in PHAHOUR Contact the Payroll Office for prior tax year overpayment |
| Leave Earned | LEC | Comp Time (Exchange Time) Earned Exchange time off is earned " at the rate of one hour off for one hour of overtime worked..." (FLSA Exempt) SEIU Article 25.4.B (120 hour accrual ceiling and must be used within the fiscal year it is earned or shall be lost) Note: LEC may also be used to accrue comp time at the straight time rate for non-exempt classified when a holiday falls on an employee's normal day off. | H | H*1 | Some SEIU classifications are exempt under FLSA, and are contractually driven. Cannot be paid as cash with earn code LPC Rather, time off is recorded as LTC or comp time taken. |
LEF | Comp time Earned Time earned at time and a half (See FLSA Non-Exempt) SEIU Article 25 Section 4 A (120 hour accrual ceiling) Teamsters Article 12 Section 8 (100 hour accrual ceiling) | H | H*1.5 | Most SEIU and all Teamsters employees fall into this category. | |
| Leave Taken | LTC | Comp Time Taken Excluded from Blended OPE calculation. | H | J | |
LTP | 10301 Personal Leave Taken FY 18/19 SEIU Article 40 Teamsters Article 26 Section 1 Excluded from Blended OPE calculation. | H | J | We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance. | |
LTQ | 10301 Personal Leave Taken FY 19/20 SEIU Article 40 Teamsters Article 26 Section 1 Excluded from Blended OPE calculation. | H | J | We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance. | |
LTS | 10301 Sick Leave Taken SEIU Article 41 Teamsters Article 24 Excluded from Blended OPE calculation. | H | J | ||
LTV | 10301 Vacation Leave Taken SEIU Article 50 Teamsters Article 22 Excluded from Blended OPE calculation. | H | J | ||
| Leave Paid | LPC | 10412 Comp Time Payoff (FLSA Non-Exempt) SEIU Article 25 Section 7.C Teamsters Article 12 Section 8 For use in comp time payoffs for classified employees Excluded from Blended OPE calculation. | H | J | Note: Taxed at a supplemental rate and excluded for retirement. |
LPV | 10411 Vacation Pay SEIU Article 47 Section 2 - 10 Teamsters Article 22 Section 8 Payments made to classified employees upon separation. SEIU Article 47 Section 15 and 17 Cash-out and vacation leave Excluded from Blended OPE calculation. | H | J | Note: Taxed at a supplemental rate and excluded for retirement. | |
| LWOP System Generated | LW3 | Reflects a Job Status of Leave w/o Pay, No Benefits | H | J | System Generated |
LW4 | Reflects a Job Status of Leave with Part Pay, Benefits | H | J | System Generated | |
| Awards | FAC | 10417 Award Pay - Cash Amounts awarded to Information Technology classified employees in recognition of special service or accomplishments. Applies to Position Class Codes (PCLS): 1460, 1461, 1462, 1463, and 1464 only. Submit a letter of justification to Human Resources. HR staff will prepare an Earning Request Form for input by Payroll Office staff. This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting. Excluded from Blended OPE calculation. | U | S | Payroll Office Use Note: Taxed at the Supplemental Rate See Employee Recognition Awards Summary Chart for funding sources and $ limits. |
FAN | 10417 Award Pay - Non Cash Amounts awarded to Classified employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, Social Security and Medicare withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up. For audit purposes, the department must have a signed letter of justification on file approved by Human Resources. Excluded from Blended OPE calculation. | U | S | Payroll Office Use. Taxed at the Supplemental Rate See Employee Recognition Awards Summary Chart for funding sources and $ limits. | |
| Penalty Pay | PCB | 10420 Penalty Pay - Call-Back Pay SEIU Article 30.1B Teamsters Article 14 | U | S*1.5 | |
PRC | 10420 Penalty Pay - Reporting Compensation SEIU Article 30 Section 2 B | U | S | ||
| Stand By Pay | PSB | 10436 Stand-By/On-Call Pay SEIU Article 26 Section 1 B Standby SEIU Article 26 Section 2 A On-Call | H | J* 0.1667 | |
| Show up Pay | PSU | 10436 Show-up or Report Time Compensation SEIU Article 30.3 Teamsters Article 15 | H | J | |
| Fringe Benefits | FDS | 10216 Employee Discounts on Services Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to a UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. This income is to subject to PERS. Excluded from Blended OPE calculation. | U | S | Payroll Office Use and Athletics |
| Fringe Benefits Payroll Use | FDP | 10752 Non cash earnings related to taxable domestic partner benefits. Excluded from Blended OPE calculation. | U | S | Payroll Office Use |
FDN | 10752 Non cash earnings related to non-taxable for domestic partner benefits. Excluded from Blended OPE calculation. | U | S | Payroll Office Use | |
FTR | 10216 Employee Discounts on Services- Tuition Reduction Compensation recorded to reflect the taxable value of the tuition reduction benefit. This income is not subject to PERS. Excluded from Blended OPE calculation. | U | S | Payroll Office Use | |
| Adjustments | ADJ | Adjustment A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash. | H | S | Payroll Office Use |