Classified - Earn Codes

Classified Earn Codes:

J=Job Rate
S=Special Rate

Type Code Account Code & Description Hrs/Units Rate Comments
Regular REG 10301 Staff - Classified
Compensation paid to classified employees in regular status positions. It includes pay for holiday time taken during the normal course of employment. Also used for Bereavement Leave, SEIU Article 42.

This code excludes the following:

  1. Vacation pay at time of termination and cash payments made to prevent the loss of vacation leave credit (see LPV)
  2. Compensatory pay in lieu of time off (see LPC)
  3. Overtime pay (see OTM, OTP)
  4. Holiday worked pay (see OTM, OTP )
H J

CA, CF, CJ Defaults REG 173.33

CB, CG, CK Defaults
REG 86.67 (based on.50 FTE)

CD, CH, CL Enter REG with hours worked

CE, CI, CM Enter REG with hours worked

GG Defaults REG 162.5

GJ Enter REG with hours worked

RGP 10301 Classified Pay at a Special Rate
RGP hours are considered in prorating leave and insurance premiums.
H S When you need to enter additional regular hours at a special rate other than the job rate or with a different distribution.
RRP 10301 Regular, Retroactive Payment 
Classified Merit Increase, Promotion or Reclassification.
U S Taxed at a supplemental rate.
OCP 10409 Other Classified/Temporary Pay
This earn code is used primarily to pay Temporary employees a lump sum payment. 

The Payroll Office determines when it is appropriate to use this earn code.  Call the Payroll Office before using this earn code for a Classified employee. 

U S OCP hours are not considered for leave accrual and insurance calculation.  
Overtime OTM 10421 Overtime - Classified (FLSA Non-Exempt)
SEIU Article 25
Teamsters Article 12
H J*1.5 Pay is calculated at one and one-half times the rate entered.
OTD 10419 FLSA Overtime on Premium Pay - Classified (FLSA Non-Exempt)

 

Pay for time worked during which an employee satisfies these criteria:

  1. is subject to FLSA overtime
  2. works more than 40 hours on any work week
  3. has premium pay on DSH, DSG
U S Use the OTD matrixto determine the correct lump sum amount and enter one unit at that special rate.

Instructions

 

OTP

10421 Overtime - Classified (FLSA Non-Exempt) - Prior Month
SEIU Article 25

Teamsters Article 12

H S*1.5 Pay is calculated at one and one-half times the rate entered.
Differentials DBL 10416 Bilingual Differential Pay
SEIU Article 20, Section 3.A
U S Rate:  five percent (5%) over base rate
DCD 10484 Campus Dispatcher
SEIU Article 20
Eligibility: Received and successfully completed the telecommunicator training.
 
H S Rate: A differential of 10% over the base salary rate.
DCO 10483 Permit-required Confined Spaces
SEIU Article 20.2.(f)
U $1.50  
DCS 10480 Campus Security Differential
SEIU Article 20. Section 3.D
Eligibility: Employees who are designated as special campus security officers as per ORS 352.385.
H S Rate: A differential of 10% over the base rate shall be paid.
DHM 10435 Hazard Material
SEIU Article 20.  Section 2.E
U

$2.00*

 

$2.25**

* Hour for all time spent - requires a certificate or license.

** Hours for all time spent - requires supervisory certificate or license.

DHW 10432 Special Duty Pay - High Work
SEIU Article 20. Section 2. A
 
U $1.50  
DLW 10433 Lead-Work Differential
SEIU Article 20. Section 5. A-G

Premium pay while performing as a lead worker. 
Rate: five percent (5%) shall be paid

U S  Required prior approval from HR.
DSG 10435 Shift Differential Pay - Teamsters Local Union #206
Teamster CBA, Article 13
U    See Article 13 for details
DSH 10435 Shift Differential Pay 
SEIU Article 20. Section 4.B
Earned for each hour or major portion thereof (thirty minutes (30) or more), worked between 6 pm and 6 am; hours or major portion thereof worked on Sat and Sun, for salary ranges 24 or below.  Round to the nearest whole unit.  
 
U $1.00 Only classifications with salary ranges of 24 and below qualify for shift differential pay.
DSN

10446 Differential - $1.60 per hour, Shift Nurse
SEIU Article 20.4(c)

Only Registered Nurses, Nurse Practitioners, or Licensed Practical Nurses qualify for Shift Nurse Differential.  

Earned for each hour of major portion thereof (thirty minutes (30) or more), worked between 6pm and 6am; hours or major portion thereof worked on Sat and Sun.  Round to the nearest whole unit.

U $1.60  
DWC 10414 Work Out-of-Class
SEIU Article 20.6
Teamsters Article 16

Payments to classified employees for work in higher classifications in the current or prior months.

U S

Rate:  See the contract in question.

Required prior approval from HR.

Dock Pay DOC A reduction to regular default hours for employees in salaried employee classes.  Used in situations where the employee takes time off, but previously exhausted all leave balances

The Payroll Office determines when it is appropriate to use this code.

H J Payroll Office Use

Departments may not enter this earn code in PHAHOUR

Contact the Payroll Office for prior tax year overpayment

Leave Earned LEC Comp Time (Exchange Time) Earned 
Exchange time off is earned " at the rate of one hour off for one hour of overtime worked..." (FLSA Exempt)

SEIU Article 25.4.B (120 hour accrual ceiling and must be used within the fiscal year it is earned or shall be lost)

Note: LEC may also be used to accrue comp time at the straight time rate for non-exempt classified when a holiday falls on an employee's normal day off.
 

H H*1 Some SEIU classifications are exempt under FLSA, and are contractually driven.

Cannot be paid as cash with earn code LPC    Rather, time off is recorded as LTC or comp time taken.

LEF Comp time Earned 
Time earned at time and a half (See FLSA Non-Exempt)

SEIU Article 25 Section 4 A   (120 hour accrual ceiling)
Teamsters Article 12 Section 8      (100 hour accrual ceiling)

H H*1.5 Most SEIU and all Teamsters employees fall into this category.
Leave Taken LTC

Comp Time Taken

Excluded from Blended OPE calculation.

H J  
LTP

10301 Personal Leave Taken FY 18/19
SEIU Article 40
Teamsters Article 26 Section 1

Excluded from Blended OPE calculation.

H J We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance.
LTQ

10301 Personal Leave Taken FY 19/20
SEIU Article 40
Teamsters Article 26 Section 1

Excluded from Blended OPE calculation.

H J We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance.
LTS

10301 Sick Leave Taken
SEIU Article 41
Teamsters Article 24

Excluded from Blended OPE calculation.

H J  
LTV

10301 Vacation Leave Taken
SEIU Article 50
Teamsters Article 22

Excluded from Blended OPE calculation.

H J  
Leave Paid LPC 10412 Comp Time Payoff (FLSA Non-Exempt) 
SEIU Article 25 Section 7.C
Teamsters Article 12 Section 8

For use in comp time payoffs for classified employees

Excluded from Blended OPE calculation.

H J Note: Taxed at a supplemental rate and excluded for retirement.
LPV

10411 Vacation Pay
SEIU Article 47 Section 2 - 10
Teamsters Article 22 Section 8

Payments made to classified employees upon separation.

SEIU Article 47 Section 15 and 17 Cash-out and vacation leave

Excluded from Blended OPE calculation.

H J Note: Taxed at a supplemental rate and excluded for retirement.
LWOP System Generated
LW3 Reflects a Job Status of Leave w/o Pay, No Benefits H J System Generated
LW4 Reflects a Job Status of Leave with Part Pay, Benefits H J System Generated
Awards FAC 10417 Award Pay - Cash
Amounts awarded to Information Technology classified employees in recognition of special service or accomplishments.

Applies to Position Class Codes (PCLS): 1460, 1461, 1462, 1463, and 1464 only.

Submit a letter of justification to Human Resources.  HR staff will prepare an Earning Request Form for input by Payroll Office staff.

This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting.

Excluded from Blended OPE calculation.

U S Payroll Office Use

Note: Taxed at the Supplemental Rate

See Employee Recognition Awards Summary Chart for funding sources and $ limits.

FAN 10417 Award Pay - Non Cash
Amounts awarded to Classified employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, Social Security and Medicare withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up.

For audit purposes, the department must have a signed letter of justification on file approved by Human Resources.

 

 

Excluded from Blended OPE calculation.

U S Payroll Office Use.

Taxed at the Supplemental Rate

See Employee Recognition Awards Summary Chart for funding sources and $ limits.

Penalty Pay PCB 10420 Penalty Pay - Call-Back Pay
SEIU Article 30.1B
Teamsters Article 14
U S*1.5  
PRC 10420 Penalty Pay - Reporting Compensation
SEIU Article 30 Section 2 B
U S  
Stand By Pay PSB 10436 Stand-By/On-Call Pay
SEIU Article 26 Section 1 B Standby
SEIU Article 26 Section 2 A On-Call
H J*
0.1667
 
Show up Pay PSU 10436 Show-up or Report Time Compensation
SEIU Article 30.3
Teamsters Article 15
H J  
Fringe Benefits FDS

10216 Employee Discounts on Services
Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to a UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events.

 

This income is to subject to PERS.

Excluded from Blended OPE calculation.

U S

Payroll Office Use and Athletics

 

 

 

Fringe Benefits Payroll Use FDP

10752 Non cash earnings related to taxable domestic partner benefits.

Excluded from Blended OPE calculation.

U S Payroll Office Use
FDN

10752 Non cash earnings related to non-taxable for domestic partner benefits.

Excluded from Blended OPE calculation.

      U  S Payroll Office Use
FTR

10216 Employee Discounts on Services- Tuition Reduction

Compensation recorded to reflect the taxable value of the tuition reduction benefit.

This income is not subject to PERS.

Excluded from Blended OPE calculation.

 

U S Payroll Office Use

 

Adjustments ADJ Adjustment
A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.
H S Payroll Office Use

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