The IRS 1042-s form will be issued to any international individuals or foreign entities that either had federal taxes withheld or claimed Treaty Benefits during a calendar year. The University of Oregon is required to mail the 1042-s form to both the IRS and to the Recipients by March 15 of the year following the calendar year in which the income subject to reporting was paid. If March 15 falls on a Saturday, Sunday, or legal holiday, the due date is the next business day. The University will make every effort to have these forms in the mail sooner than the due date.
1042-s forms are issued by Business Affairs Tax Services for non-payroll payments and by the Payroll Department to employees for payroll treaty benefits. An individual may receive more than one type of 1042-s form for the same calendar year.
All taxes withheld are sent to the IRS in the name of the beneficial owner of the payment. The 1042-S form is used to tax report the gross amounts paid to and taxes withheld from foreign persons or foreign entities that are subject to income tax reporting, even if no amount is deducted and withheld from the payment due to a treaty benefit.
The recipient may use the information on the 1042-s form to fill out a U.S. tax return and request a tax refund from the IRS. https://www.irs.gov/forms-pubs/about-form-1042-s
Last updated 09/28/2023
