US Bank One Card
UO employees who travel for university business may apply for the UO One Card corporate Visa card for convenience, security and flexibility when paying for business travel expenses. This is a corporate bill/corporate pay card and carries no personal liability to the cardholder.
Eligibility: Applicant must be a UO employee with at least .5 Full Time Employment (FTE) and forecast pay. The applicant completes the application provided in the link below (on forms.uoregon.edu) and must electronically sign the agreement. The form is also approved by their department budget authority. UO travel office administers the One Card program and will review the application and order the card from US bank which takes about 5-10 business days. You will receive an email when it arrives to arrange for pick up at Thompson University Center, Second Floor or the card can be mailed to your home address.
UO business travelers remain eligible for the card as long as you are a UO employee, reconcile charges promptly, and use the card according to the One Card agreement. If your employment with UO is terminated for any reason, you will need to relinquish your card immediately. All pending transactions must be reconciled prior to departure.
Insurance: Insurance coverage is provided by the Central Travel System (CTS) and covers $500,000 for death and lower amounts for dismemberment, and $1,500 lost luggage in addition to airline payment. Oregon worker's compensation covers employees on the job (ORS 656.204). Death benefits vary depending on marital status, spouse working, number and ages of children, and salary. Disability coverage is also offered. Corporate Card Insurance
Lost or Stolen Cards: Cardholders are responsible for notifying U.S. Bank immediately by calling 1-800-344-5696 of any loss, theft, or unauthorized use of their card. You will need to provide the UO tax id number in place of a Social Security number as well as the default mailing address: (Go to the US Bank One Card button and view link for One Card Guidelines for this information. Requires duckid for access) Cardholders are also responsible for notifying the UO Program Administrator at 541-346-3158.
Card Activation: Upon receipt of your card, contact U.S. Bank at 1-800-344-5696 to activate the card. All cards are mailed inactive to prevent fraud. You will need to provide the UO tax id number in place of a Social Security number to activate, as well as the default mailing address: (Go to "Login" at the bottom of this page to access US Bank One Card activation and verification information. Requires duckid for access)
Expiration date and reissuing information: Remember to check your One Card expiration date. US Bank will automatically send your replacement One Card to the Travel Office one month prior to its expiration date and the Travel Office will contact you. If your card has been inactive for 22 months, US Bank may not automatically send a replacement, so please contact the Travel Office (email@example.com, 541-346-3100) if you have concerns so we can ensure your replacement One Card is issued promptly.
Processing expenses in Concur:
Reimbursable travel expenses charged to the One Card are paid by the university and post to the cardholder's Concur profile. The traveler is responsible to reconcile all expenses through a Concur travel expense report. You must wait for the One Card expense to appear in the Concur profile before submitting the expense report. This may take up to one week from the transaction date. The card is to be used for reimbursable business travel expenses only. It may not be used for cash advances and using it for personal expenses is a violation of the card agreement. Travelers claim meal per diem per UO policy, not actual meal expense. If a meal is charged to the One Card, it is marked with Expense Type: Personal/UO Card/Non Reimbursable and is deducted from the reimbursement.
If you suspect fraud:
Call US Bank security department immediately at 800-523-9078.
Sign up for US Bank online access to monitor your account, to watch for fraudulent activity, and to receive text alerts.