Chart of Accounts

The University's financial chart of accounts is maintained by the Business Affairs Office and consists of these elements:

Index

Indexes are shortcuts used to speed up data entry and improve accuracy. They are mapped to unique combinations of chart elements, typically fund, organization, program, and sometimes activity.

Banner page FTMACCI allows you to view FOAPAL (fund, organization, account, program, activity, and location) codes associated with index codes.

For a list of your indexes or organization codes contact Robbin Howard at 6-1115 or email at rchoward@uoregon.edu.

Common Index Prefixes

The first letter of an index can help identify which school or department it belongs to.

First letter  School or Department 
A  School of Architecture & Allied Arts                                                      
B  College of Arts & Sciences 
C  College of Education 
D  PE and Recreation
E  School of Music 
F  School of Journalism 
G  Lundquist College of Business 
H  Student Health Center 
I  Intercollegiate Athletics 
J  School of Law 
K  Cont Ed/Summer Session 
L  Research 
M  Public Safety 
N  Library 
O  Student Programs 
P  Student Academic Affairs 
Q  Student Life 
R  Physical Plant/Public Safety 
S  Business Affairs Office 
S  Purchasing and Contracting Services 
S  Printing and Mailing Services 
S  Telecommunications Services 
T  University Housing 
U  Public Affairs & Development 
V  International Affairs 
W  Labor Education 
X  University Computing 
Z0  Vice President for Admin 
Z1  Human Resources 
Z2  Resource Management 
Z3  University Planning 
Z4  Academic Affairs 
Z5  Graduate School 
Z6  Military Science 
Z7  President's Office 
Z8  Honors College 
Z9  Budget Control 

Fund

Banner page FTMFUND (press F7 key immediately upon opening the form, then press F8).

A fund, the first element of an index’s FOAPAL, is a self-balancing set of accounts with assets, liabilities, and a fund balance. Funds show ownership of cash and fund balance, and are distinguished by their source of revenue. Funds may be restricted or unrestricted and may be specific to one department or shared by many departments. UO has thousands of funds which are grouped into fund types based on similar characteristics. They are hierarchical and roll up from detailed to summary level. Funds are six numeric characters, except grants which are alphanumeric.

Organization

Banner page FTVORGN.

An organization, the second element of an index’s FOAPAL, identifies the responsibility or budgetary unit within the UO. Organizations distinguish schools, colleges, divisions, and departments. They are hierarchical with seven levels, reflecting a department’s internal structure and the institution’s organization chart. Organizations define who spends funds and follow lines of authority. Organizations are six numeric characters.

University organization hierachy chart

For a list of your indexes or organization codes contact Robbin Howard at 6-1115 or by email at rchoward@uoregon.edu

Account

Banner page FTVACCT.

An account code is the third element of the FOAPAL accounting string. Account codes describe the type of activity taking place in a transaction. On the operating ledger the account code indicates the type of revenue, expense, or transfer that is being recorded. On the general ledger, account codes represent assets, liabilities, and fund balance. They are hierarchical, rolling up from detail to summary level and are grouped into account types based on similar characteristics. Account codes are five alphanumeric characters.

The UO Fiscal Policy Manual is an excellent code account code reference.

Program

Banner page FTVPROG.

A program code, the fourth element of the FOAPAL accounting string, specifies the University function that a transaction is related to. Functions include instruction, research, public service, academic support, student services and activities, physical plant operations and maintenance, institutional management and support, financial aid, plant constructions and improvement, and fiduciary management services. A program code may be used across organizational lines. They are hierarchical, rolling up from detail to summary level and are three to six alphanumeric characters. 

Program Code Reference

Program Code Groups
01XXX Regular Instruction
05XXX Summer Session Instruction
07XXX Continuing Education
09XXX Other Instruction
1XXXX Research
2XXXX Public Service
3XXXX Academic Support
300XX Libraries
302XX Museums & Galleries
4XXXX Student Services & Activities
45XXX Auxiliary Services
46XXX Intercollegiate Athletics
465XX Student Health Services
47XXX Parking Operations
5XXXX Physical Plant
6XXXX Institutional Mgmt & Support
80XXX General Income
81000 Inst General Reserve
82XXX Financial Aid
85001 Student Loans
990XX Fiduciary Mgmt Services
99500 Net Investment in Plant
996XX Prepaid Operations

Activity

Banner page FTVACTV.

An activity code is the fifth element of the FOAPAL accounting string and is optional. Activity codes are used to subdivide activities such as tracking multiple projects, appropriations assigned to individual faculty, or cost share on grants and contracts. Activity codes beginning with the letter Y are used to track activity associated with an individual such as faculty ASA expenditures and faculty research. Activity codes are three to six alphanumeric characters and are not hierarchical.

Location

Banner page FTVLOCN.

A location code is the sixth element of the FOAPAL accounting string, its use is optional. Location codes describe specific locations via building and room number. They track the location of fixed assets and the costs related to leases, utilities, and building maintenance & repair. Location codes are hierarchical and roll up from detail to summary level. They are four to six alphanumeric characters.

Commodity Codes

Commodity codes are a standard classification code for products and services. They are used by Purchasing and Contracting Services to track purchasing trends and to potentially negotiate contracts with suppliers.

Commodity Codes Frequently Asked Questions

Commodity Codes - Alphabetical Listing

Commodity Codes - Numerical Listing

Rule Codes

All FIS transactions are classified by rule type, which is a code that tells the system how to process the transaction (i.e., 3JV1 is the rule type for ordinary journal voucher transactions).

On some FIS forms, rule type is referred to as rule class, journal type (on journal voucher forms), j type, rule code, or simply, type. Document type is a simpler classification that divides documents into journal voucher, invoice, purchase order, etc.

To see the complete table of rule types (journal type, etc.), you can invoke any form that has a rule type field (rule type, journal type, etc.), and click on it's button for LIST of values.   There are approximately 340 rule types. On about 70 rule types, the first character is a number, classifying the general area of the transaction (e.g., budget entry, encumbrance, etc.) The table below lists common rule types, including at least one example of each of the rule type categories classified by numeric first character.

1BPA Budget entry/Permanent Adopted Budget
2ENC Encumbrance, one-sided, doesn't book expense
3JV1 Regular journal voucher/JV Rev/Exp/Trf--UO
4ENC Journal vouchr with encumbrance liq, two-sided
5OB1 Beginning balance/Gen Ledger Beginning Bal
6PPI Interface or Inter-Institutional JV, no encumbrance/Physical Plant Intrfc IV
6IIT Intrfc or Intr-Inst JV w/o enc/Inter-Instit JV
7PPI Intrfc or Inter-Instit JV with encumbr liq/Physical Plant Intrfc JV w/enc liq
8CAI Student accts receivable or Cashier's trans/A/R Charge Only
8MSC Deptmental deposit at Cashier's/A/R Misc Rule
CNNI Cancel Check - Invoice w/o encumb
GRIC Grant - Indirect Cost Charge
ICNI Cancel Invoice without Encumbrance
INNC Credit Memo without Encumbrance
INNI Invoice without Encumbrance
J020 Budget Carry Forward Journal
PORD Establish Purchase Order