W-2s

Electronic 2021 W-2s are available on DuckWeb for all employees. If you cannot recall your PAC to sign in to DuckWeb you can contact HR at 541-346-3259 or via email at hrinfo@uoregon.edu to get your PAC reset. For those that did not consent to receive their W-2s electronically, paper W-2s were mailed out during the week of January 24, 2022. The IRS has put together a website with helpful information for preparing to file your taxes .

Address Corrections or Updates

• Paycheck / W-2: Current and former employees may update their mailing address on DuckWeb or by sending an email to payroll@uoregon.edu
• Benefit Address with PEBB: To update your address in the benefits system, go to the PEBB Benefit Management System or send an email to HR Benefits: hrbenefits@uoregon.edu.
• Public Employee Retirement System: Send an email to General Payroll at payroll@uoregon.edu. PERS does not update the addresses of active members.
   

Minimum Wage

Oregon’s minimum wage as of July 1, 2024 $14.70 per hour. There are three regional minimum wage rates, and you can view the details on the Oregon BOLI website .

Tax Withholding (U.S. Citizens and Residents)

If you claimed Exempt status on your Federal and/or Oregon W-4 in your previous tax return and wish to continue Exempt status in the current year, you must re-file by the deadline of February 15. The Form W-4 is available from the IRS. They have also put together a FAQs page regarding a recent redesign of Form W-4.

The Oregon Department of Revenue (ODOR) also provides an OR Form W-4 that employees can complete to change their Oregon state income tax withholding for. Employees are encouraged to use Oregon’s Withholding Calculator and submit an OR W-4 form if changes to filing status and/or allowances are needed.

To claim Exempt from Oregon state income tax withholding, you will need to complete an OR W-4 form and submit it to the Payroll Office by the deadline. Please read through the Oregon Withholding Instructions included with the OR W-4 if you have any questions.

Tax Withholding (International Employees)

• UO-NRA Form: All international employees, except those that are considered residents for tax purposes and are not claiming a tax treaty, must submit an updated Non-Resident Alien Tax Information Form (UO-NRA) to the Payroll Office in January each year. The deadline this year was January 7.
  If you did not receive the renewal notice, you may view the instructions on the Business Affairs Annual Renewal page. For questions, email Payroll at payroll@uoregon.edu.
  Providing current visa/residency status information each year to the university is a condition of employment. The information provided allows the Payroll Office to determine appropriate U.S. tax withholding status.
• 1042-S / W-2 Forms: For those claiming tax treaty exemptions, the 1042-S forms were mailed out during the last week of January. Please note that all employees receiving a 1042-S form will also receive a W-2.
• Electronic / Paper I-94 Forms: When arriving via air/sea, international employees can obtain a copy of the Electronic Admission Record (I-94) from the U.S. Customs and Border Protection (CBP) site to request travel history and check travel compliance. When arriving by land, a paper form is issued at the border.

Enroll / Update Direct Deposit Information Online

Enjoy the convenience of direct deposit and have your paycheck and accounts payable payments, such as travel reimbursements or scholarship stipends, deposited directly into your checking or savings account. You may enroll or make changes in DuckWeb. Notify the Payroll Office by emailing to General Payroll at payroll@uoregon.edu or make changes on DuckWeb by the 22^nd of the month in order for those banking changes to be in effect for that month’s Payday.

Paperless Earnings Statements

To go paperless and view Earnings Statements online, direct depositors will need to change the radio button option in the Earnings Statement window found in the Employee Information section of DuckWeb. Direct depositors and those receiving a paper check may view and print current and prior year Earnings Statements at any time from DuckWeb. When printing from a Mac, the DuckWeb print option works successfully in Safari; in Firefox, preferences must be set to Adobe Reader.

Social Security Wage Base

The Social Security wage base will increase to $147,000 in 2022, an increase from $142,800 in 2021. As in prior years, the Social Security tax rate is 6.20%.

Medicare Tax

As in prior years, there is no limit to the wages subject to Medicare tax (1.45%). An additional Medicare tax of 0.9% applies to wages in excess of $200,000 for individual taxpayers and $250,000 for married taxpayers filing jointly. The deduction code, TMA - Medicare Tax, Additional, will appear on all Earnings Statements for faculty and OA employees, even if no additional Medicare Tax is withheld.

Tax Deferred Investments

The IRS has announced that the 403(b) and 457 tax-deferred annuity maximum contribution has increased to $20,500 for 2022 (up from $19,500 in 2021 and 2020). Employees may tax defer up to $20,500 each in the Tax Deferred Investment (TDI) program and the Oregon Saving Growth Plan (OSGP). Employees age 50 or older may increase this amount by an additional $6,500 for a total of $27,000 in each program. Forms may be found from the Oregon Public University Retirement Plan site.

Benefit Plan Selections

Benefit premiums are deducted in advance, so changes that benefit-eligible employees made to their benefit package during open enrollment, with the exception of Flexible Spending Account (FSA) deductions, will be reflected on their December earnings statement. FSAs are not deducted in advance so employees won’t see those changes until their January earnings statement.

Please examine your earnings statement closely to ensure that you have the coverage and the plans you intended. If you discover an error, contact the Benefits Office at (541) 346-3085 as soon as possible.