Employee Working Outside Oregon
Please review Human Resources' guidance regarding Remote Work Based Outside of the State of Oregon, then follow the instructions below.
Permanently Working Outside Oregon
Immediately upon hiring an employee who will work outside of Oregon for at least 51% of their time, your office will need to contact the appropriate offices. The university may be required to purchase special workers’ compensation insurance for any UO employee who works and/or resides outside of Oregon. This may also affect the proper state and/or city tax withholding for the employee.
Caution: At the University of Oregon, many foreign national employees (employees that are neither U.S. citizens nor Lawful Permanent Residents of the U.S.) are only authorized to work on campus based on their visa status. In most cases, they cannot perform work off-campus or outside of the U.S. without authorization. This applies to those who will be hired to work and reside in their home country. It can be costly to departments and require tremendous amounts of time to correct employment and pay issues when work is performed off-campus or outside of the U.S. without authorization. Additionally, unauthorized employment of this nature may violate both U.S. labor laws and USCIS regulations pertaining to their visa. Therefore, we encourage all hiring managers to contact Business Affairs prior to the hiring process or prior to assigning a foreign national employee to work off-campus or overseas.
To report an employee who will be working outside of Oregon, please complete the Employee Working Outside Oregon web form. Note: Employees may not self-report their work locations.
Temporarily Working Outside Oregon
Employees who are Oregon residents, who are temporarily working outside of Oregon, and who will be returning to campus are covered under the standard Oregon Workers’ Compensation Insurance policy. For these employees, departments still need to complete the Employee Working Outside Oregon web form.
Employee Working Outside of Oregon Moves to Oregon
If you have an employee who has been working outside the state of Oregon and their job location is changing to Oregon, please contact firstname.lastname@example.org with the employee's information, new job location, and date of relocation.
Job Location Changes within Oregon
If you have an employee whose job location is changing within the state of Oregon, please contact email@example.com with the employee's information, new job location, and date of relocation.
Office of Risk Management
See Office of Risk Management for important information related to international travel before your employee leaves the country.