Payroll Services

Payday was Tuesday, December 31st - valid photo ID required for check pickup. Unclaimed December checks were mailed on January 15th. 2020 Federal W-4 information is available in the Payroll-Related News section below.

 

What we do:

 

Payroll Services is dedicated to processing accurate and timely compensation for all faculty, staff, and student employees.  We ensure compliance with university guidelines, collective bargaining agreements, and federal and state laws related to Payroll.  In addition, we are committed to providing quality and courteous customer service to all employees.
 

Other Services:

 

Processes off-cycle paychecks, payroll advances, and payroll related adjustments.
Issues tax forms W-2 and 1042s (Payroll Only)
Non-Resident Alien taxation for employees
Garnishments
HRIS Training related to Payroll

 

 

Payroll Calendar and Deadlines

Paydays
Payday is always the last business day of the month. The 2020 Payroll Calendar is below:
 
Payroll Calendar 2020
Month Payday
January 31
February 28
March 31
April 30
May 29
June 30
July 31
August 31
September 30
October 30
November 30
December 31
Payroll Deadlines

2020 Payroll Deadlines

Month

Payroll Doc Deadline

EPAF Submission Deadline

Time Entry Window

Stop and 

Correct Pay Deadline:

10 A.M.

Standard Hours

Working Days

Pay Day

Jan

7

15

22 - 24

28

184

23

31

Feb

7

13

19 - 21

25

160

20

28

Mar

6

17

20 - 24

26

176

22

31

Apr

7

16

21 - 23

27

176

22

30

May

7

14

19 - 21

26

168

21

29

Jun

5

16

19 - 23

25

176

22

30

Jul

8

17

22 - 24

28

184

23

31

Aug

7

17

20 - 24

26

168

21

31

Sep

8

16

21 - 23

25

176

22

30

Oct

7

16

21 - 23

27

176

22

30

Nov

6

12

17 - 19

23

168

21

30

Dec

7

14

17 - 21

23

184

23

31

HRIS Deadlines

FAQs

Coming Soon!

Payroll-Related News

12/18/2019 - 2020 Federal W-4 Information

Changes to W-4 for 2020

 

The Internal Revenue Service (IRS) has made several changes to the 2020 Federal Form W-4, Employee’s Withholding Certificate.  The new form has replaced withholding allowances with a five-step process for determining withholding.

 

The IRS has provided the following guidance:

  • Employees hired before 2020 are not required to submit a new 2020 Form W-4.  Withholding will continue based upon your previously submitted valid W-4.
  • Employees hired before 2020 who wish to adjust their withholding after January 1, 2020 must use the 2020 form.
  • Employees hired on or after January 1, 2020 will be required to use the new forms.
  • Employees hired on or after January 1, 2020 who do not submit a valid W-4 form will be treated as Single with no adjustments.

 

IMPORTANT - Please note that the Payroll Office cannot provide individual guidance on the completion of the new W-4 or any related tax implications.  We recommend you contact a tax consultant with any questions you may have.

Additional Information

Before completing the 2020 Form W-4, it is very important to read the instructions that are included with the form. You must complete Steps 1 and 5. Steps 2, 3, and 4 are optional, but completing them will help ensure that your federal income tax withholding will more accurately match your tax liability. Step 1 is for your personal information and filing status; Step 2 is for employees who have more than one job or are married filing jointly with a working spouse; Step 3 is used to claim tax credits for dependents; Step 4 is for other adjustments (additional income such as interest and dividends, itemized deductions that exceed the standard deduction, and extra tax you want withheld); and Step 5 is where you sign the form.

 

Exemption from withholding

An employee may claim exemption from withholding in 2020 if:

  • They had no federal tax liability in 2019
  • They expect to have no federal income tax liability in 2020.

To claim exemption from withholding:

  • Write Exempt on Form W-4 in the space below Step 4(c)
  • Complete Steps 1a, 1b and 5
  • Do not complete any other steps

 

Nonresident Alien (NRA)

The 2020 Form W-4 instructions advises an NRA to view Notice 1392, Supplemental Form W-4 Instructions for Nonresident Aliens, before completing the 2020 Form W-4.

 

Additional Resources

2020 W-4

2020 Federal Withholding Calculator

IRS FAQ’s

Publication 15-T

Notice 1392

IRS VITA Tax Help Locator (Free)

IRS Professional Tax Help Locator (Paid)

Payroll Services

payroll@uoregon.edu
Questions: 541-346-3151
Payroll (Fax): 541-346-1109

Position Name Email Phone Functions
Director Shelby Cooper shelbyc@uoregon.edu 541-346-3092
Payroll Operations Manager Ben Kane bkane@uoregon.edu 541-346-1084 Map pin
GE Payroll Specialist Keri Bartow kbartow1@uoregon.edu 541-346-1101

GE Payroll

Senior Payroll Accountant Eric Bever ebever@uoregon.edu 541-346-0839

Payroll Accounting

Retirement Payroll Specialist Jay Butler jbutler7@uoregon.edu 541-346-1126

W-4s, Direct Deposits, Address Change, Retirement

Work Study Payroll Specialist Austin Doerksen adoerkse@uoregon.edu 541-346-1108

Off-Campus Work-Study

Map pin
Foreign National Specialist Erin Driscoll erinlynn@uoregon.edu 541-346-1122

Foreign National Tax, Social Security No.,Name Change

Academic Payroll Specialist Chad Hartvigsen chadh@uoregon.edu 541-346-1106

Academic Payroll

Academic Pay/Retirement Specialist Cindy Huie chuie@uoregon.edu 541-346-1132

Academic Payroll, Retirement, Foreign National Tax

Student Payroll Specialist Mike Kasahun mikek@uoregon.edu 541-346-1121

Student Payroll

Payroll Accountant Cathy McDermond cathy1@uoregon.edu 541-346-3148

Payroll Accounting

Classified Payroll Specialist Mindy Schmidling mindy@uoregon.edu 541-346-2960

Classified/Temporary Payroll