Payroll Services

Payday was Wednesday, May 31, 2023. May checks were mailed to the mailing address on file on May 30, 2023.

Pioneer MotherPayroll Information (Employee)

Johnson HallPayroll Information (Administrator)

button photo - Thompson CenterPayroll Forms


What we do:

Payroll Services is dedicated to processing accurate and timely compensation for all faculty, staff, and student employees.  We ensure compliance with university guidelines, collective bargaining agreements, and federal and state laws related to Payroll.  In addition, we are committed to providing quality and courteous customer service to all employees.

UKG Ready Time and Attendance Expansion Project

UKG Ready Time and Attendance Expansion Project

Other Services:

Processing off-cycle paychecks, payroll advances, and payroll related adjustments
Issuing tax forms W-2 and 1042s (Payroll Only)
Non-Resident Alien taxation for employees
Garnishments
HRIS Training related to Payroll

Payroll Calendar and Deadlines


Paydays
Payday is always the last business day of the month. The 2023 Payroll Calendar is below:
 
Payroll Calendar 2023
Month Payday
January 31
February 28
March 31
April 28
May 31
June 30
July 31
August 31
September 29
October 31
November 30
December 29
Payroll Deadlines

2023 Payroll Deadlines

Month

Payroll Doc Deadline

EPAF Submission Deadline

Time Entry Window

Stop and 

Correct Pay Deadline:

9 A.M.

1st-31st Hours

1st-31st Working Days

Pay Day

Jan

9

17

20 - 24

26

176

22

31

Feb

7

14

17 - 21

23

160

20

28

Mar

7

17

22 - 24

28

184

23

31

Apr

7

14

19 - 21

25

160

20

28

May

5

16

19 - 23

25

184

23

31

Jun

7

15

21 - 23

27

176

22

30

Jul

10

17

20 - 24

26

168

21

31

Aug

7

17

22 - 24

28

184

23

31

Sep

8

15

20 - 22

26

168

21

29

Oct

6

17

20 - 24

26

176

22

31

Nov

7

13

16 - 20

22

176

22

30

Dec

7

13

18 - 20

22

168

21

29

HRIS Deadlines

Payroll-Related News


PayNews - April 2023

Updates

PWPMASS – Information Services is working on a new version of PWPMASS that will not cause the payroll error that occurred in March, but it is not yet available. Please hold off on PWPMASS uploads until Thursday when I hope we will have the new version in place. In any case, if you are doing an upload please make sure that you are only pulling hours for employees in your departments and not timesheet orgs to which you do not have PHAHOUR access. That is what causes the error.

Note: PWPTUPL_HOURLY does not have this issue, but you should still only pull hours for employees in your departments.

May Triple Deduction – Spreadsheets for employees who should not be tripled are due by Wednesday, May 10th, 2023. Please review the information regarding the May Triple Deduction process on the Business Affairs website: https://ba.uoregon.edu/payroll/may-triple-deduction. The spreadsheets should be emailed to lisaknox@uoregon.edu. If you would like a list of your employees that will be tripled please contact Lisa Knox at lisaknox@uoregon.edu with the Timesheet Orgs to which you have access.

Reminders

Terminations, LWOP, FTE Reductions – Please notify our office immediately if you become aware of employees, especially salaried employees, who are terminating their appointments, going on leave without pay, or reducing their FTE before April 30, 2023. This includes salaried employees who terminated prior to April 1, but also employees affected by insufficient paid leave hours to cover time off or separation paperwork that is just now being submitted.

Our office would like to work with you in adjusting the employee's April pay to prevent an overpayment. Your prompt notification will prevent financial hardship for the employee. You may email payroll@uoregon.edu, or one of our contacts below:
o For Faculty & OA pay, Chad, chadh@uoregon.edu, or Cindy, chuie@uoregon.edu
o For Classified pay, Mindy, mindy@uoregon.edu
o For GE pay, Keri, kbartow1@uoregon.edu

Upcoming Events

Payroll Deadlines:
o April 19-21 – April Time Entry Window
o April 25 9am – April Stop/Correct Pay Deadline
o April 28 – April Payday

Trainings (Register in MyTrack):
o May 2, 2023, 1:30pm-3:30pm – HRIS Overview
o May 3, 2023, 1:30pm-4:30pm – HRIS Time Entry
o May 4, 2023, 10:00am-11:30am – I-9 Employment Eligibility Workshop

Thank you,
The Payroll Office

Business Affairs : Payroll Services

Payroll Services

payroll@uoregon.edu
Questions: 541-346-3151
Payroll (Fax): 541-346-2393
Position Name Email Phone Functions
Director Ben Kane bkane@uoregon.edu 541-346-1084 Map pin
Operations Manager Lisa Knox lisaknox@uoregon.edu 541-346-3092 Map pin
GE Payroll Specialist Keri Bartow kbartow1@uoregon.edu 541-346-1101

GE Payroll, Unpaid/Courtesy Appointments, PAAs
Senior Payroll Accountant Eric Bever ebever@uoregon.edu 541-346-0839

Payroll Accounting
Retirement Payroll Specialist Jay Butler jbutler7@uoregon.edu 541-346-1126

W-4s, Direct Deposits, Address Change, Retirement

 Map pin
Work Study Payroll Specialist Austin Doerksen adoerkse@uoregon.edu 541-346-1108

Off-Campus Work-Study

 Map pin
Foreign National Specialist Erin Driscoll erinlynn@uoregon.edu 541-346-1122

Foreign National Tax, Social Security No.,Name Change
Academic Payroll Specialist Chad Hartvigsen chadh@uoregon.edu 541-346-1106

Academic Payroll
Academic Pay/Retirement Specialist Cindy Huie chuie@uoregon.edu 541-346-1132

Academic Payroll, Retirement
Student Payroll Specialist Mike Kasahun mikek@uoregon.edu 541-346-1121

Student Payroll
Payroll Accountant Cathy McDermond cathy1@uoregon.edu 541-346-3148

Payroll Accounting, Garnishments
Payroll Tax Accountant Crissy Jo Nesbitt cnesbitt@uoregon.edu 541-346-9135

Payroll Taxes
Classified Payroll Specialist Mindy Schmidling mindy@uoregon.edu 541-346-2960

Classified/Temporary Payroll