HRIS Deadlines

2019 Payroll Calendar

Month

Payroll Doc Deadline

EPAF Submission Deadline

Time Entry Window

Stop and 

Correct Pay Deadline:

10 A.M.

Standard Hours

Working Days

Pay Day

Jan

8

16

22 - 24

28

184

23

31

Feb

8

13

19 - 21

25

160

20

28

Mar

7

15

20 - 22

26

168

21

29

Apr

8

16

19 - 23

25

176

22

30

May

8

16

21 - 23

28

184

23

31

Jun

10

14

19 - 21

25

160

20

28

Jul

9

17

22 - 24

26

184

23

31

Aug

8

16

21 - 23

27

176

22

30

Sep

10

16

19 - 23

25

168

21

30

Oct

8

17

22 - 24

28

184

23

31

Nov

8

13

18 - 20

22

168

21

27

Dec

9

13

18 - 20

26

176

22

31

Pay Documents

  • Hire documents and payroll forms, (SEF, PRF), must be received by the Payroll Office before the deadlines listed in the table above, in order to pay a new employee on the next regular monthly payroll, or change the gross pay, labor distribution or deduction amounts for an existing employee.
  • All pay documents are date stamped and processed in the order in which they are received.
  • Manual Check Instructions

EPAFs

  • Electronic Personnel Action Form (EPAF) submissions for the current month need to be submitted by the date above to guarentee that they will be applied to the system before time entry begins.

Time Entry

  • Hours worked and leave taken must be entered in PHAHOUR each month during the three working day window listed above.
  • Each month the window opens at 8am on the first day and closes at 5pm on the last day.
  • Departments should set their own internal deadlines for receipt of employee time keeping documents that allow sufficient time to meet the Payroll office deadlines.
     

Automated Time and Attendance Systems

  • Several large departments (Housing, Student Health Center, Student Recreation Center, EMU, and Athletics) use a time and attendance system. We strongly recommend that electronic time files are uploaded to BANNER by 12 noon on the first day of the time entry window.
     

Stop and Correct Pay Deadline

  • The Payroll Office has a small window to delete pay for the current month to prevent a payroll overpayment.
  • Call or e-mail the appropriate payroll staff as soon as possible.
  • Departments still need to submit proper pay documents to update the employee's job record.
  • Departments will need to fax a Manual Check Request Form to the Payroll Office for all employee classes, except Faculty and OA salaried employees and GEs.
     

Payday

  • Payday is the last working day of each month.
  • Checks are distributed from 8:00 a.m. to 5:00 p.m. on payday.
     

Direct Deposit Enrollment / Changes On DuckWeb

  • Employees may make changes or enroll in direct deposit at any time during the month on DuckWeb. 
  • All changes or new enrollments on DuckWeb must be done by the 22nd of the month, to take effect in time for the month-end payroll.

 

FY19/20 PHAREDS Deadlines

Month

PHAREDS Deadline 
5 PM

Quarterly Lockout 
5 PM

Quarter 
 

Jul

Aug 6

 

 

Aug

Sep 6

 

 

Sep

Oct 4

Nov 6, 2019

July 1 - Sep 30

Oct

Nov 6

 

 

Nov

Dec 5

 

 

Dec

Jan 7, 2020

Feb 6, 2020

Oct 1 - Dec 31

Jan

Feb 6

 

 

Feb

Mar 5

 

 

Mar

Apr 6

May 6, 2020

Jan 1 - Mar 31

Apr

May 6

 

 

May

Jun 4

 

 

Jun

Jul 8

Jul 8, 2020

Apr 1 - Jun 30