Payroll Advance

Table of Contents

Overview


The university will process an advance on an employee's wages prior to the designated payday in case of emergencies. The amount advanced is calculated at 60% of earnings to date. Taxes and other deductions are processed on the regular month-end paycheck.

An emergency situation is an unusual, unforeseen event or condition that requires immediate financial attention by an employee. Emergencies include but are not limited to the following circumstances:

  • Death in family
  • Major car repair
  • Theft of funds
  • Automobile accident (loss of vehicle use)
  • Accident or sickness
  • Destruction or major damage to home
  • New employee - lack of funds (maximum - 1 advance)
  • Moving due to transfer or promotion

Policy


A maximum of two emergency payroll advances per year are available for regular UO staff in situations of
financial hardship. Financial hardship may result from an unusual, unforeseen event or condition that requires immediate financial attention.

Payroll advances are calculated on the employee's earned wages through the date of the request, not on projected earnings for the month. A maximum of sixty percent (60%) of gross wages may be advanced. All advances are subject to approval by the Payroll Office.

Temporary employees are eligible for one payroll advance per appointment.

Students are not eligible for payroll advances. However, students may apply for a short term loan which are available at the Student Billing Office.

Procedure


To request an emergency payroll advance submit the electronic Payroll Advance Request form. If you are unable to use the electronic form, there is a paper form available. The paper form does need to be signed by the employee and department personnel before submitting it to the Payroll Office.

Advances forms received and approved by noon each day will the following business day for employees with direct deposit. This should result in a deposit two business days after processing. For employees without direct deposit, the check will be processed at the next possible window, and will be mailed to the address on file the morning following processing.

Get Help


Payroll Advance Assistance
Position Name Email Phone
Academic Payroll Specialist Chad Hartvigsen chadh@uoregon.edu 541-346-1106
Payroll Operations Manager Ben Kane bkane@uoregon.edu 541-346-1084 Map pin