Overview

The university will process an advance on an employee's wages prior to the designated payday in case of emergencies. The amount advanced is calculated at 60% of earnings to date. Taxes and other deductions are processed on the regular month-end paycheck.

An emergency situation is an unusual, unforeseen event or condition that requires immediate financial attention by an employee. Emergencies include but are not limited to the following circumstances:

• Death in family
• Major car repair
• Theft of funds
• Automobile accident (loss of vehicle use)
• Accident or sickness
• Destruction or major damage to home
• New employee - lack of funds (maximum - 1 advance)
• Moving due to transfer or promotion

Policy

A maximum of two emergency payroll advances per rolling calendar year are available for regular UO staff and student employees in situations of financial hardship. Financial hardship may result from an unusual, unforeseen event or condition that requires immediate financial attention.

Payroll advances are calculated on the employee's earned wages through the date of the request, not on projected earnings for the month. A maximum of sixty percent (60%) of gross wages may be advanced. All advances are subject to approval by the Payroll Office.

Temporary employees are eligible for one payroll advance per appointment.

Procedure

To request an emergency payroll advance, submit the electronic Payroll Advance Request form. If you are unable to use the electronic form, there is a paper form available. The paper form does need to be signed by the employee and department personnel before submitting it to the Payroll Office.

Once payroll advances are submitted and approved, they will be processed at the payroll office on the next MCR processing day (Monday, Wednesday or Friday); this should result in a deposit three business days after processing. Employees can receive their advance through either direct deposit or by picking it up at the payroll office.