Work Study Indices and Program Codes

Federal Work-Study On-Campus Indices and Program Codes

The Federal Work-Study Program and UO Work-Study Program matching indices must correspond to the program code on the department index.  Departments will need to select the appropriate work-study matching index from the charts below:

Note:  These codes will change every fiscal year.

Federal Work-Study (CWS) Indices and Program Codes for FY 19/20 

Index Program %
22410A 0CWSP 75
22410B 1CWSP 75
22410C 2CWSP 75
22410D 3CWSP 75
22410E 4CWSP 75
22410F 5CWSP 75
22410G 6CWSP 75
22410H 9CWSP 75

 

Federal Work-Study (CWS) Indices and Program Codes for FY 18/19 

Index Program %
22419A 0CWSP 75
22419B 1CWSP 75
22419C 2CWSP 75
22419D 3CWSP 75
22419E 4CWSP 75
22419F 5CWSP 75
22419G 6CWSP 75
22419H 9CWSP 75

See the Federal and UO Work-Study Calendar.

UO Work-Study (TECHWK) Indices and Program Codes

Index Program %
PFIWS0 0UOWSP 75
PFIWS1 1UOWSP 75
PFIWS2 2UOWSP 75
PFIWS3 3UOWSP 75
PFIWS4 4UOWSP 75
PFIWS5 5UOWSP 75
PFIWS6 6UOWSP 75
PFIWS9 9UOWSP 75

  

Examples of Labor Distributions for Time Entry

  •  Federal Work-Study Labor Distribution (Instruction) 
Earn Code Shift Index Fund Orgn Acct Pgm Activity %
RWS 1 DEPT 001100 151112 10503 01001   25
    22410A 224101 262300 10503 0CWSP   75
  • Federal Work-Study Labor Distribution (Research)
Earn Code Shift Index Fund Orgn Acct Pgm Activity %
RWS 1 204831 204831 630901 10503 15001   25
    22410B 224101 262300 10503 1CWSP   75
  • Federal Work-Study Labor Distribution (Instruction and Research)
Earn Code Shift Hours Index Fund Orgn Acct Pgm Activity %
RWS 1 15 DEPT 001100 223251 10503 01001   25
      22410A 224101 262300 10503 0CWSP   75
RWS 2 35 204831 204831 630901 10503 15001   25
      22410B 224101 262300 10503 1CWSP   75

Note: Instead of RWS and Shift 2, you may enter RW1 (with Shift 1 defaulting) for the second earn code/shift combination.

Earn Code Shift Hours Index Fund Orgn Acct Pgm Activity %
RS3 1 16 SBAPAY 001100 431140 10504 61001   25
      PFIWS6 001100 262330 10504 6UOWSP   75

 

July 2019 Time Entry - Crosses Fiscal Year 

Federal work-study year-end reporting must be able to distinguish between June and July payroll expense. This means that June hours and July hours are entered separately in PHAHOUR during July time entry each year.  In addition, departments must use the indices for the new fiscal year and the prior fiscal year.  Use Shift 1 for July hours and Shift 2 for June hours.

 

  • Example
Earn Code Shift Hours Index Fund Orgn Acct Pgm Activity %
RWS 1 10 DEPT 001100 151112 10503 01001   25
      22410A 224101 262300 10503 0CWSP   75
RWS 2 40 DEPT 001100 151112 10503 01001   25
      22419A 224191 262300 10503 0CWSP   75 

Federal Work-Study Off Campus (for students employed by external non-profit organizations)

Type Index Pgm %
Public Service 22410J 2CWSP5 50
Public Service 22410K 2CWSP7 75
Public Service contract # 2CWSP1 100

Note: For off-campus employers  the "departmental" or "organization" index is the contract number.  The matching federal portion varies from 50% to 75%.  Some jobs are funded fully by the federal work-study grant.

Example for Federal Off-Campus Work-Study Labor Distribution

Index Fund Orgn Acct Pgm Activity %
D253032 253032 262300 10503 2CWSP5   50
22410J 224102 262300 10503 2CWSP5   50