Work Study Indices and Program Codes

Federal Work-Study On-Campus Indices and Program Codes

The Federal Work-Study Program and UO Work-Study Program matching indices must correspond to the program code on the department index.  Departments will need to select the appropriate work-study matching index from the charts below:

Note:  These codes will change every fiscal year.

Federal Work-Study (CWS) Indices and Program Codes for FY 23/24 

Federal Work-Study (CWS) Indices and Program Codes for FY 22/23 

See the Federal and UO Work-Study Calendar.

UO Work-Study (TECHWK) Indices and Program Codes

Examples of Labor Distributions for Time Entry

•  Federal Work-Study Labor Distribution (Instruction) 

• Federal Work-Study Labor Distribution (Research)

• Federal Work-Study Labor Distribution (Instruction and Research)

Note: Instead of RWS and Shift 2, you may enter RW1 (with Shift 1 defaulting) for the second earn code/shift combination.

July 2023 Time Entry - Crosses Fiscal Year 

Federal work-study year-end reporting must be able to distinguish between June and July payroll expense. This means that June hours and July hours are entered separately in PHAHOUR during July time entry each year.  In addition, departments must use the indices for the new fiscal year and the prior fiscal year.  Use Shift 1 for July hours and Shift 2 for June hours.

• Example

Federal Work-Study Off Campus (for students employed by external non-profit organizations)

Note: For off-campus employers  the "departmental" or "organization" index is the contract number.  The matching federal portion varies from 50% to 75%.  Some jobs are funded fully by the federal work-study grant.

Example for Federal Off-Campus Work-Study Labor Distribution