Vehicles - Personal, Rental, University Owned

Private vehicles may be utilized for business-related travel.

Employees and agents authorized to use their privately-owned vehicles for official business are required to have personal automobile liability insurance to provide the primary coverage for any accidents involving that vehicle. University-provided automobile liability coverage will apply on a limited basis after the employee's primary coverage limits have been exhausted.  For additional information, contact Safety and Risk Services.

The university’s Policy on Vehicles provides guidelines regarding driver and vehicle qualifications.

The per-mile reimbursement rate is determined by the Internal Revenue Service (IRS).  Employees who receive a Car Allowance Stipend are not eligible for per-mile reimbursement.

Mileage for the most direct, usually-traveled route may be reimbursed. The university reimburses for use of a private vehicle at the pre-established rate regardless of the number of passengers in the vehicle.

Substantial deviations from standard distances or usual routes must be justified. Mileage calculations generally start at the employee's official work station.

Travel for personal reasons or entertainment is not reimbursed.

Travel between the employee’s home and official work station is a personal commuting expense and is not reimbursed.