- Changes in UO Travel Guidelines - March 2018
- Direct Travel - UO Travel Portal (Dedicated Travel Desk Contacts)
- Premier Travel Portal
- Travel Agency Fee Comparison
- How to Work with a TMC for an Agent Assist Booking
- Benefits of using UO Contract Travel Agencies
- Unused ticket report
- Fly America Act
- TSA Air Travel Security Measures
- International Travel Registration
- Seat Guru
- Eugene Airport Flight Status
Common Carrier Fares
Transportation by common carrier is recommended when it is more appropriate and economical than travel by state or private vehicle. Common carriers are usually preferred for out-of-state travel. Actual cost is paid or reimbursed for airline, railroad and bus fares for travel.
All employees are encouraged to travel using routes, schedules, and airlines that provide the most cost-effective, efficient travel that meets the business purpose. Economy Plus and/or Business Class airfare are authorized for any leg of international flights where the elapsed time in-the-air is eight hours or greater. First Class airfare is not authorized.
Air travel paid from federal funds must conform to the Fly America Act.
 Taxis and Shuttle Services
Taxi and shuttle service is authorized between terminals, lodgings, and work stations.
All employees are encouraged to travel using routes and schedules that provide the most cost-effective, efficient travel that meets the business purpose. A roomette is allowed when sleeping accommodations are needed due to overnight travel. A bedroom is allowed if no roomette is available or if special accommodations are approved because of the trip's nature or the traveler's health. Applicable meal and incidental expense per diem may not be claimed if a meal is provided and consumed as part of the roomette or bedroom rate.
 Bus Lines
Scheduled or charter buses may be used.
 Travel Awards and Frequent Flyer Mileage
Because the cost of record-keeping outweighs any monetary benefit, the university will not recapture airline bonuses awarded employees for frequent flyer miles. Frequent flyer bonuses may be used by employees as they choose unless the terms of a grant or contract require otherwise. The university will not reimburse or trade tickets purchased using frequent flyer miles.
 Payment in Lieu of Air Travel (Driving out of state)
Common carriers (e.g., airlines, railroads) are usually preferred for out-of-state travel. An employee may choose to travel by private vehicle instead. In such a case, the traveler may be reimbursed for ground transportation expenses, including standard mileage, parking, and tolls, up to the cost that would have been incurred had s/he traveled by common carrier.
The following costs associated with air travel can be used as a basis for comparison:
- The cost of round-trip commercial air fare that would have been incurred. A Concur booking tool quote should be obtained prior to the travel dates.
- Private vehicle mileage to and from the air terminal that would normally be used for departure.
- Lodging, meal, and incidental expenses that the employee would normally incur with air travel
Procedure - Driving out of State:
When driving out of state is a personal choice, provide a comparison airfare quote prepared when the trip is planned. If a comparison was not prepared during the trip planning, use quote dates that most closely reflect the season and days of week that the traveler would have flown. See Comparison Quotes under (1)Airlines for additional information. Use Expense Type 'Airfare in Lieu of Mileage". To calculate, divide the total amount claimed by the standard mileage allowance and enter this mileage amount into the form.
Example: Airfare Eugene to San Francisco - $450 $450 / .58 = 775 miles