Banner Finance
Banner Finance Overview
Banner Finance (FIS) is the University's financial administrative software and consists of the functional areas accounting, accounts payable, fixed assets, grants, purchasing, payroll, and budget. It is linked to Banner Student, Financial Aid, Accounts Receivable, and Human Resources. Banner Finance is used to record transactions, perform queries and generate reports.
A list of Banner 9 keyboard shortcuts can be found in the UO Service Portal.
Training is required before access to Banner Finance is granted.
Journal Vouchers
Banner journal voucher forms:
FGAJVCQ - Journal Voucher Quick Form
FGAJVCD - Liquidating a GA Encumbrance
FGAJVCD - Liquidating a PO Encumbrance
FGAJVCD - Journal Voucher Detailed Entry
FGAJVCM - Journal Voucher Mass Entry
FOATEXT - Adding Text after completion
FGIDOCR - Document Retrieval/Inquiry (Posted JVs)
FGIJSUM - Journal Voucher Summary (Unposted JVs)
Invoices
For invoice related information please visit the Accounts Payable website.
Purchase Orders
Banner purchase order pages:
FPAPURR - Purchase Order Entry
FWIORPT - PO Printing
FPAPURR - Copying a PO
FAAINVE - (Regular) Invoices Paying On-line POs
FAAINVE - (Regular) Multiple Invoices Paying POs
FPAPDEL - Canceling a PO Encumbrance
FGAJVCD - Liquidating a PO encumbrance
FOAPOXT - Adding Text after completing a PO
FOIDOCH - Document History
FPIPURR - Purchase Order Query
FTIIDEN - Entity Name/ID Search Form
Document Approvals
Documents such as invoices, purchase orders, and journal vouchers that are completed in Banner FIS are routed through approval queues. The amount of the document total and certain FOAPAL elements can determine which queues a document will flow through.
Further information and applicable Banner pages can be found at Banner FIS Document Approvals.
Banner approval forms:
FOAUAPP - Invoice Approvals
FOIAINP - Approvals Notification Form
FOIAPHT - Approval History Form
Encumbrances
Banner encumbrance forms:
FGAENCB - General Encumbrance Maintenance
FAAINVE - Invoices Paying General Encumbrances
FGAJVCD - JV Paying or Liquidating a General Encumbrance
FGIOENC - Organizational Encumbrance List
FGIENCD - Detail Encumbrance Activity
Queries and Reports
Data can be exported into Excel from most Banner pages by choosing "Export" from the tools drop down menu. Some Banner pages also have the option "Create Report or Spreadsheet" available from the tools menu. You can choose to open the report as a PDF file or an Excel file.
Banner query and report pages:
FWIORPT - Budget Status Report
FWIORPT - Transaction Detail Report
FWIORPT - Balance Sheet Report
FWIBUDG - General Budget Query Form
FGITRND - Detail Transaction Activity Form
FGITBAL - General Ledger Trial Balance Form
FGIGLAC - General Ledger Activity Form
FWIGLDD - General Budget Query Form
FGIDOCR - Document Retrieval/Inquiry
FGIBDSR - Executive Summary
FGIBDST - Organization Budget Status Form
FGIBSUM - Organization Budget Summary Form
FGITBSR - Trial Balance Summary Form
Fixed Assets
Banner fixed asset forms:
FFIMAST - Fixed Asset Master Query
FWIFLST - Fixed Asset List
Operating Ledger & General Ledger
Banner FIS contains two ledgers; the operating ledger and the general ledger. They comprise the official financial record for the UO.
Document Prefixes
All FIS transactions are identified by a document number. If you have questions about a particular transaction that cannot be answered by the information you have at hand, contact numbers are listed below.
| Document Prefix | Document Type | Description and Contact Department | Phone Number |
|---|---|---|---|
| BB | JV | Begin. budget setups/Resource Mgmt | 6-3044 |
| C | INV | Concur Travel Invoice | 6-3100 |
| E | ENC | Orig. encumbrance/Gen Acctg | 6-3524 |
| F* (8MSC) | JV | Dept'l deposits at cashiers/Cashiers | 6-3154 |
| F* (8***) | JV | Student Accts Rec/Accts Receivable | 6-3170 |
| I | INV | Invoice/Accounts Payable | 6-3143 |
| J | JV | Journal Vouchers/Financial Services | 6-3524 |
| JC | JV | Telecom Charge/Telecommunications | 6-1013 |
| JP | JV | Payroll Encumbrance Liquidation (EOY)/Payroll | 6-3092 |
| K | INV | Library Acquisitions Interface | 6-3096 |
| P | PO | Purchase Order/Purchasing & Contracting Svcs | 6-3220 |
| S | INV | Accounts Receivable Refunds/Accts Rec | 6-3170 |
| V_ | JV | Payroll Entries/Payroll | 6-3148 |
| VA | JV | Inter-Institutional JV/Financial Services | 6-1115 |
| YE | JV | BAO Year-End Accruals | 6-3524 |
| Z1 | JV | Advancement | 6-2024 |
| Z3 | JV | Concur Travel | 6-3100 |
| Z4 | JV | Concur Travel | 6-3100 |
| ZA | JV | Facilities Services Charge/Facilities Services | 6-2389 |
| ZB | JV | Science (chem) Stores Charge/Chemistry | 6-4646 |
| ZC | JV | Computing Center Charge/Computing Center | 6-1703 |
| ZD | JV | Univ Printing Charge/University Printing | 6-2426 |
| ZE | JV | Tech Science Admin Charge/Tech Sci Adm | 6-4646 |
| ZF | JV | Mail Service Charge/Mail Services | 6-2426 |
| ZG | JV | Sponsored Project Services JV/Sponsored Projects | 6-2397 |
| ZH | JV | Health Center Charge/Student Health Center | 6-4443 |
| ZI | JV | Business Affairs | 6-3524 |
| ZJ | JV | Budget Change/Budget & Resource Planning | 6-3044 |
| ZK | JV | Business Affairs Airfare Interface/BAO Travel | 6-3158 |
| ZL | JV | Concur Procurement Card/Purchasing and Contracting Services | 6-4235 |
| ZM | JV | Facilities Services Credit Card Balancing | 6-5245 |
| ZN | JV | Print Copy Charge/Univ Printing | 6-2426 |
| ZO | JV | CAMCOR Charge/CAMCOR | 6-6447 |
| ZP | JV | CAS Budget JV/CAS Deans Office | 6-3283 |
| ZQ | JV | Distribution of Remissions/Grad School | 6-2824 |
| ZR | JV | Museum of Natural & Cultural History Cost Redistribution | 6-7774 |
| ZS | JV | Key Deposits & Parking Permits/Department of Public Safety | 6-5446 |
| ZU | JV | OSMA Cost Redistribution | 6-7774 |
| ZV | JV | Animal Care | 6-4512 |
| ZW | JV | Athletics | 6-5720 |
| ZX | JV | Library Prefix | 6-3040 |
| ZY | JV | Duck Depot Charges/Purchasing and Contracting Services | 6-2419 |
| ZZ | JV | Housing | 6-4277 |
List of Banner Finance Forms
| Category | Maintenance Form |
|---|---|
| FIS Maintenance Forms | |
| Encumbrances | FGAENCB GA Encumbrance Entry |
| FAAINVE - Invoices Paying GA Encumbrances | |
| FGAJVCD - Paying or Liquidating a GA Encumbrance | |
| Cashiering | TWADEPO Department Deposits |
| Invoices | FAAINVE (Direct Pay) Invoices |
| FAAINVE (Direct Pay) with Multiple Invoices | |
| FAAINVE (Regular) Invoices Paying On-line POs | |
| FAAINVE (Regular) Multiple Invoices Paying POs | |
| FAAINVE (General Enc) Invoices Paying GA Encumbrances | |
| FOAUAPP Invoice Approvals | |
| FOATEXT Adding Text after completion | |
| Journal Vouchers | FGAJVCQ Journal Voucher Quick Form |
| FGAJVCD Liquidating a GA Encumbrance | |
| FGAJVCD Liquidating a PO Encumbrance | |
| FGAJVCD Journal Voucher Entry on JVCD | |
| FGAJVCM Journal Voucher Mass Entry | |
| FWAIITD Inter-Institutional Journal Voucher | |
| FOATEXT Adding Text after completion | |
| Purchase Orders | FPAPURR Purchase Order Entry |
| FWIORPT PO Printing | |
| FPAPURR Copying a PO | |
| FAAINVE (Regular) Invoices Paying On-line POs | |
| FAAINVE (Regular) Multiple Invoices Paying POs | |
| FPAPDEL Canceling a PO Encumbrance | |
| FGAJVCD Liquidating a PO encumbrance | |
| FOAPOXT Adding Text after completing a PO | |
| Purchase Order Standard Terms and Conditions | |
| General | GUAPMNU Personal Menu Maintenance Form |
| GUAPSWD Password Change Form | |
| FOATEXT Adding Text after completion | |
| FOAPOXT Adding Text after completing a PO | |
| FIS Query Forms | |
| Category | Query Form |
| Accounts Payable | FIS Invoice Tracking |
| FAICHKH Check Payment History | |
| FAIINVE Invoice/Credit Memo Query | |
| FWIVNDH UO Vendor Detail History | |
| FOIDOCH Document History | |
| FOIAINP Approvals Notification Form | |
| FOIAPHT Approval History Form | |
| FTIIDEN Entity Name/ID Search Form | |
| Fixed Assets | FFIMAST Fixed Asset Master Query |
| FWIFLST Fixed Asset List | |
| FWMODOM UO Fixed Asset Vehicle Odometer Form | |
| Accounting Document Tracking | FGIDOCR Document Retrieval/Inquiry (Posted JVs) |
| FGIGLAC General Ledger Activity Form (GL transactions) | |
| FGIJSUM Journal Voucher Summary (Unposted JVs) | |
| FGITRND Detail Transaction Activity | |
| FOATEXT General Text Entry Form Query | |
| FOIAPHT Approval History Form | |
| FWIORPT Transaction Detail Report | |
| Accounting Encumbrance Tracking | FGIENCD Detail Encumbrance Activity |
| FGIOENC Organizational Encumbrance List | |
| Accounting General Ledger Balances | FGITBAL General Ledger Trial Balance |
| FGITBSR Trial Balance Summary | |
| FWIORPT Balance Sheet Report | |
| FWIORPT Change in Fund Balance Report | |
| Accounting Operating Ledger Balances | FGIBDST Organization Budget Status |
| FGIBSUM Organization Budget Summary | |
| FGITRND Detail Transaction Activity | |
| FWIBUDG General Budget Query | |
| FWIORPT Budget Status Report | |
| FWIORPT Change in Fund Balance Report | |
| Grants | FRAGRNT Grant Main Query Form |
| FRIGRNT Grant Code Inquiry Form | |
| FRIKGNT Grant Title Search Form | |
| FRIORGH Grant Organization Inquiry Form | |
| FRIPSTG Grant Personnel Inquiry Form | |
| FRMFUND Fund Code Maint Query Form | |
| FTMFUND Fund Code Maint Query Form | |
| FWIGITD UO Grant/Project Budget Status | |
| FZIGRNT Grants and Projects Query | |
| FZITRND Grant Detail Transaction Activity | |
| Payroll | FPTEMPL Payroll Information by Employee ID < 1999 |
| FPTFOAP Employee within FOAP < 1999 | |
| PWIEMPL Payroll Information by Employee ID > 1998 | |
| PWIFOAP Employee within FOAP > 1998 | |
|
Purchasing PO/Encumbrances |
FIS Purchase Order Tracking |
| FGIENCD Detail Encumbrance Activity | |
| FGIOENC Organizational Encumbrance List | |
| FOIAPHT Approval History Form | |
| FOIDOCH Document History | |
| FPIPURR Purchase Order Query | |
| FTIIDEN Entity Name/ID Search Form | |
| Purchase Order Standard Terms and Conditions | |
| General | FOIAPHT Approval History Form |
| FTIIDEN Entity Name/ID Search Form | |
| FTMACCI Account Index Code Main Query Form |
| Position | Name | Phone | |
|---|---|---|---|
| Banner FIS Expert | Stuart Mellor | smellor@uoregon.edu | 541-346-7215 |
| Banner FIS Expert | Robbin Howard | rchoward@uoregon.edu | 541-346-1115 |
| Banner FIS Expert | Jill Ritz | jritz@uoregon.edu | 541-346-1256 |
| Banner FIS Expert | Philip Davis | pdavis@uoregon.edu | 541-346-3524 |