Account Codes

Account Codes

Earn Codes

Classified

Classified Earn Codes:

J=Job Rate
S=Special Rate

Type	Code	Account Code & Description	Hrs/Units	Rate	Comments
Regular	REG	10301 Staff - Classified Compensation paid to classified employees in regular status positions. It includes pay for holiday time taken during the normal course of employment. Also used for Bereavement Leave, SEIU Article 42. This code excludes the following: Vacation pay at time of termination and cash payments made to prevent the loss of vacation leave credit (see LPV) Compensatory pay in lieu of time off (see LPC) Overtime pay (see OTM, OTP) Holiday worked pay (see OTM, OTP )	H	J	CA, CF, CJ Defaults REG 173.33 CB, CG, CK Defaults REG 86.67 (based on.50 FTE) CD, CH, CL Enter REG with hours worked CE, CI, CM Enter REG with hours worked GG Defaults REG 162.5 GJ Enter REG with hours worked
	RGP	10301 Classified Pay at a Special Rate RGP hours are considered in prorating leave and insurance premiums.	H	S	When you need to enter additional regular hours at a special rate other than the job rate or with a different distribution.
	RRP	10301 Regular, Retroactive Payment Classified Merit Increase, Promotion or Reclassification.	U	S	Taxed at a supplemental rate.
	OCP	10409 Other Classified/Temporary Pay This earn code is used primarily to pay Temporary employees a lump sum payment. The Payroll Office determines when it is appropriate to use this earn code. Call the Payroll Office before using this earn code for a Classified employee.	U	S	OCP hours are not considered for leave accrual and insurance calculation.
Overtime	OTM	10421 Overtime - Classified (FLSA Non-Exempt) SEIU Article 25 Teamsters Article 12	H	J*1.5	Pay is calculated at one and one-half times the rate entered.
	OTD	10419 FLSA Overtime on Premium Pay - Classified (FLSA Non-Exempt) Pay for time worked during which an employee satisfies these criteria: is subject to FLSA overtime works more than 40 hours on any work week has premium pay on DSH, DSG	U	S	Use the OTD matrixto determine the correct lump sum amount and enter one unit at that special rate. Instructions
	OTP	10421 Overtime - Classified (FLSA Non-Exempt) - Prior Month SEIU Article 25 Teamsters Article 12	H	S*1.5	Pay is calculated at one and one-half times the rate entered.
Differentials	DBL	10416 Bilingual Differential Pay SEIU Article 20, Section 3.A	U	S	Rate: five percent (5%) over base rate
	DCD	10484 Campus Dispatcher SEIU Article 20 Eligibility: Received and successfully completed the telecommunicator training.	H	S	Rate: A differential of 10% over the base salary rate.
	DCO	10483 Permit-required Confined Spaces SEIU Article 20.2.(f)	U	$1.50
	DCS	10480 Campus Security Differential SEIU Article 20. Section 3.D Eligibility: Employees who are designated as special campus security officers as per ORS 352.385.	H	S	Rate: A differential of 10% over the base rate shall be paid.
	DHM	10435 Hazard Material SEIU Article 20. Section 2.E	U	$1.75* $2.25**	* Hour for all time spent - requires a certificate or license. ** Hours for all time spent - requires supervisory certificate or license.
	DHW	10432 Special Duty Pay - High Work SEIU Article 20. Section 2. A	U	$1.50
	DLW	10433 Lead-Work Differential SEIU Article 20. Section 5. A-G Premium pay while performing as a lead worker. Rate: five percent (5%) shall be paid	U	S	Required prior approval from HR.
	DSG	10435 Shift Differential Pay - Teamsters Local Union #206 Teamster CBA, Article 13	U		See Article 13 for details
	DSH	10435 Shift Differential Pay SEIU Article 20. Section 4.B Earned for each hour or major portion thereof (thirty minutes (30) or more), worked between 6 pm and 6 am; hours or major portion thereof worked on Sat and Sun, for salary ranges 24 or below. Round to the nearest whole unit.	U	$1.00	Only classifications with salary ranges of 24 and below qualify for shift differential pay.
	DSN	10446 Differential - $1.60 per hour, Shift Nurse SEIU Article 20.4(c) Only Registered Nurses, Nurse Practitioners, or Licensed Practical Nurses qualify for Shift Nurse Differential. Earned for each hour of major portion thereof (thirty minutes (30) or more), worked between 6pm and 6am; hours or major portion thereof worked on Sat and Sun. Round to the nearest whole unit.	U	$1.60
	DWC	10414 Work Out-of-Class SEIU Article 20.6 Teamsters Article 16 Payments to classified employees for work in higher classifications in the current or prior months.	U	S	Rate: See the contract in question. Required prior approval from HR.
Dock Pay	DOC	A reduction to regular default hours for employees in salaried employee classes. Used in situations where the employee takes time off, but previously exhausted all leave balances The Payroll Office determines when it is appropriate to use this code.	H	J	Payroll Office Use Departments may not enter this earn code in PHAHOUR Contact the Payroll Office for prior tax year overpayment
Leave Earned	LEC	Comp Time (Exchange Time) Earned Exchange time off is earned " at the rate of one hour off for one hour of overtime worked..." (FLSA Exempt) SEIU Article 25.4.B (120 hour accrual ceiling and must be used within the fiscal year it is earned or shall be lost) Note: LEC may also be used to accrue comp time at the straight time rate for non-exempt classified when a holiday falls on an employee's normal day off.	H	H*1	Some SEIU classifications are exempt under FLSA, and are contractually driven. Cannot be paid as cash with earn code LPC Rather, time off is recorded as LTC or comp time taken.
Leave Earned	LEF	Comp time Earned Time earned at time and a half (See FLSA Non-Exempt) SEIU Article 25 Section 4 A (120 hour accrual ceiling) Teamsters Article 12 Section 8 (100 hour accrual ceiling)	H	H*1.5	Most SEIU and all Teamsters employees fall into this category.
Leave Taken	LTC	Comp Time Taken Excluded from Blended OPE calculation.	H	J
	LTQ	10301 Personal Leave Taken FY 21/22 SEIU Article 40 Teamsters Article 26 Section 1 Excluded from Blended OPE calculation.	H	J	We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance.
	LTP	10301 Personal Leave Taken FY 20/21 SEIU Article 40 Teamsters Article 26 Section 1 Excluded from Blended OPE calculation.	H	J	We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance.
	LTS	10301 Sick Leave Taken SEIU Article 41 Teamsters Article 24 Excluded from Blended OPE calculation.	H	J
	LTV	10301 Vacation Leave Taken SEIU Article 50 Teamsters Article 22 Excluded from Blended OPE calculation.	H	J
Leave Paid	LPC	10412 Comp Time Payoff (FLSA Non-Exempt) SEIU Article 25 Section 7.C Teamsters Article 12 Section 8 For use in comp time payoffs for classified employees Excluded from Blended OPE calculation.	H	J	Note: Taxed at a supplemental rate and excluded for retirement.
Leave Paid	LPV	10411 Vacation Pay SEIU Article 47 Section 2 - 10 Teamsters Article 22 Section 8 Payments made to classified employees upon separation. SEIU Article 47 Section 15 and 17 Cash-out and vacation leave Excluded from Blended OPE calculation.	H	J	Note: Taxed at a supplemental rate and excluded for retirement.
LWOP System Generated
	LW3	Reflects a Job Status of Leave w/o Pay, No Benefits	H	J	System Generated
	LW4	Reflects a Job Status of Leave with Part Pay, Benefits	H	J	System Generated
Awards	FAC	10417 Award Pay - Cash Amounts awarded to Information Technology classified employees in recognition of special service or accomplishments. Applies to Position Class Codes (PCLS): 1460, 1461, 1462, 1463, and 1464 only. Submit a letter of justification to Human Resources. HR staff will prepare an Earning Request Form for input by Payroll Office staff. This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting. Excluded from Blended OPE calculation.	U	S	Payroll Office Use Note: Taxed at the Supplemental Rate See Employee Recognition Awards Summary Chart for funding sources and $ limits.
Awards	FAN	10417 Award Pay - Non Cash Amounts awarded to Classified employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, Social Security and Medicare withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up. For audit purposes, the department must have a signed letter of justification on file approved by Human Resources. Excluded from Blended OPE calculation.	U	S	Payroll Office Use. Taxed at the Supplemental Rate See Employee Recognition Awards Summary Chart for funding sources and $ limits.
Penalty Pay	PCB	10420 Penalty Pay - Call-Back Pay SEIU Article 30.1B Teamsters Article 14	U	S*1.5
Penalty Pay	PRC	10420 Penalty Pay - Reporting Compensation SEIU Article 30 Section 2 B	U	S
Stand By Pay	PSB	10436 Stand-By/On-Call Pay SEIU Article 26 Section 1 B Standby SEIU Article 26 Section 2 A On-Call	H	J* 0.16667
Show up Pay	PSU	10436 Show-up or Report Time Compensation SEIU Article 30.3 Teamsters Article 15	H	J
Fringe Benefits	FDS	10216 Employee Discounts on Services Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to a UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. This income is to subject to PERS. Excluded from Blended OPE calculation.	U	S	Payroll Office Use and Athletics
Fringe Benefits Payroll Use	FDP	10752 Non cash earnings related to taxable domestic partner benefits. Excluded from Blended OPE calculation.	U	S	Payroll Office Use
	FDN	10752 Non cash earnings related to non-taxable for domestic partner benefits. Excluded from Blended OPE calculation.	U	S	Payroll Office Use
	FTR	10216 Employee Discounts on Services- Tuition Reduction Compensation recorded to reflect the taxable value of the tuition reduction benefit. This income is not subject to PERS. Excluded from Blended OPE calculation.	U	S	Payroll Office Use
Adjustments	ADJ	Adjustment A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.	H	S	Payroll Office Use

Faculty and OA

Faculty and OA Earn Codes:

J=Job Rate
S=Special Rate

Type	Code	Account Code & Description	Hrs/Units	Rate	Use
Regular
	SAL	Faculty Salaries Salary paid to full or part-time instructional/ research faculty as provided in the notice of appointment and connected to employee classes that begin with an F. Account Codes: 1010A TTF 1010B Career NTTF 1010C Other NTTF and Non-TRP Retiree 1010D Tenure Reduction Prgrm (Retired) 1010E Contingent Rsch-Career NTTF 1010F Contingent Rsch-Other NTTF/Retiree Admin Salaries Salary paid to full or part-time officers of administration as provided in the notice of appointment and connected to employee classes that begin with an A. Account Code 10103	H	J	Defaults This earn code should not be used for amounts paid in excess of an employee's budgeted salary (see earn code OVX and OVP (Supplemental Faculty and OA Pay) and SUM, SMN (Summer Faculty and OA Pay).
	SLP	Same account codes used for SAL Faculty and OA Prior Month	H	S	Payroll Office Use
	SRP	Same account codes used for SAL Faculty and OA Retro Salary Increases	U	S	Payroll Office Use Taxed at a supplemental rate.
	SAB	10123 Sabbatical Leave	H	J	Payroll Office Use
	OAP	10209 Other Faculty and OA Pay Straight-time-hourly pay to non-exempt Faculty and OA staff members for services not covered by their appointments and that do not exceed full-time employment. VP signature required on ERF Form	H	S	Payroll Office Use
	ONB	10209 Other Faculty and OA Pay, No Benefits, No Accurals This earn code is used for one-time additional payments up to $500 for part-time Faculty and OA employees. VP signature required on ERF Form. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use
	SMN	10204 Summer Faculty and OA Pay - Non-Instructional Pay to nine-month Faculty and OA staff members serving in a non-instructional capacity. This account code applies to summer only and should not be used for services by Faculty and OA staff members on 12-month appointments. For service exceeding the full-time summer term appointment, see OVP (Supplemental Faculty and OA Pay - Non-Instructional).	H	J	Defaults
Dock Pay	DOC	Reduction to regular hours for salaried employees. Used in situations where the employee takes time off and has exhausted all leave balances.	H	J	Payroll Office Use Departments may not enter this earn code in PHAHOUR.
Overtime	OTM	10231 Faculty and OA Academic FLSA Overtime Used to record Faculty and OA academic overtime pay due to Fair Labor Standards Act (FLSA) requirements. Nonexempt (overtime eligible) Faculty and OA staff are paid at a rate of time and one-half for all hours worked over 40 in a week.	H	J*1.5	For non-exempt employees only. See Time and Attendance Records for Faculty and OA Employees.
Overtime	OTP	10231 Faculty and OA Academic FLSA Overtime - Prior Month Used to record Faculty and OA Academic Overtime Pay due to FLSA requirements	H	S*1.5	For non-exempt employees only.
Overload	OVP	10202 Overload Faculty and OA Pay - Non-Instructional Special or additional pay to compensate Faculty and OA staff members for non-instructional services rendered in excess of full-time employment (Term FTE exceeds 1.0). This income is subject to retirement contributions. Additional Compensation Form must be on file.	U	S
Overload	OVX	10201 Overload Faculty and OA Pay - Instructional-Teaching/Research Special or additional pay to compensate Faculty and OA staff members for instructional and research services rendered that exceed full-time employment (Term FTE exceeds 1.0). This income is exempt from retirement contributions. Additional Compensation Form must be on file. Excluded from the Blended OPE calculation.	U	S
Leave Earned	LEC	Comp time earned FLSA Exempt (straight rate) LEC may also be used to accrue comp time at the straight time rate, when a holiday falls on an employee's normal day off.	H	H*1
Leave Earned	LEF	Comp time earned FLSA Non-Exempt (one and one half rate)	H	H*1.5
Leave Taken	LTC	Comp Leave Taken Same account codes used for SAL Excluded from the Blended OPE calculation.	H	J	See Time and Attendance Records for Faculty and OA Employees.
	LTS	Sick Leave Taken Same account codes used for SAL Excluded from the Blended OPE calculation.	H	J
	LTV	Vacation Leave Taken Same account codes used for SAL Excluded from the Blended OPE calculation.	H	J
Leave Paid	LPC	10232 Comp Time Payoff - Faculty and OA Academics For use in comp time payoffs for Faculty and OA academics who are not FLSA exempt. Note: Taxed at a supplemental rate and excluded for retirement. Excluded from the Blended OPE calculation.	H	J
Leave Paid	LPV	10211 Academic Vacation Pay Payments for accrued vacation to academic employees on 12-month appointments. Payments are made when an employee terminates or when an employee transfers to a nine-month academic appointment. If the employee transfers to a classified position, vacation accrual rate and pay are regulated by applicable collective bargaining unit agreements. Note: Taxed at a supplemental rate. Excluded from the Blended OPE calculation.	H	J
LWOP Job Status
	LW3		H	J	System Generated
	LW4		H	J	System Generated
Fringe Benefits	FPC	10215 Commuting - State Vehicle This code is used to report the non-cash income resulting from an employee's personal use of a state-owned vehicle for commuting. A deduction transaction of equal amount must be processed on the same payroll. This non-cash income is subject to income taxes and Social Security tax. It is not considered salary for retirement purposes. Excluded from the Blended OPE calculation.	U	S	Few departments use this earn code.
	FAC	10207 Award Pay - Cash Amounts awarded to Faculty and OA employees in recognition of special service or accomplishments. This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting. Departments will need to submit an ERF, with VP signature, and attached justification memo to the Payroll Office. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use Taxed at a supplemental rate.
	FAN	10207 Award Pay - Non-Cash Taxable value of awards given to academic employees in recognition of special service or accomplishments. When taxable, non-cash awards are subject to federal and state income tax, Social Security and Medicare withholding; they are exempt from retirement contribution and employer pick-up. This pay is included in employee's gross income for year-end W-2 reporting Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use Taxed at a supplemental rate.
	FDP	10752 Non cash earnings related to taxable domestic partner benefits. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use
	FDN	10752 Non cash earnings related to non-taxable domestic partner benefits. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use
	FDS	10216 Employee Discounts on Services Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to an UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. This income is not subject to PERS. Excluded from the Blended OPE calculation.	U	S	Payroll Office and Athletics Use
	FMC	10217 Moving Expenses - Taxable, Cash Direct Reimbursement of taxable payments for expenses associated with an employee change of residence. Applies to both employee transfers and moving new employees. Includes per diem and transportation expenses for pre-move house-hunting trips; all meal expense reimbursements; costs associated with either the sale or purchase of a residence; and all reimbursed expenses if the move is less than 50 miles. (See FMN for non-taxed moving expense reimbursements.) Excluded from the Blended OPE calculation.	U	S	Payroll Office Use
	FMN	10217 Moving Expenses - Taxable, Non-Cash Direct Reimbursement of taxable payments for expenses associated with an employee change of residence. Applies to both employee transfers and moving new employees. Includes per diem and transportation expenses for pre-move house-hunting trips; all meal expense reimbursements; costs associated with either the sale or purchase of a residence; and all reimbursed expenses if the move is less than 50 miles. (See FMC for non-taxed moving expense reimbursements.) Excluded from the Blended OPE calculation.	U	S	Payroll Office Use
	FPR	10240 Faculty and OA Perquisites Compensation recorded to reflect the taxable value of employee perquisites, including meals and lodging, provided to Faculty and OA employees in addition to regular pay. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use
	FTR	10216 Employee Discounts on Services- Tuition Reduction Compensation recorded to reflect the taxable value of the tuition reduction benefit. This income is not subject to retirement contributions. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use
Endowments and Faculty Excellence Awards	SEA	10108 Stipends, Endowments and Awards. Used by the Payroll Office on Stipend appointments (Endowed Chairs, Faculty Excellence Awards, Teaching Awards, etc.). This income is subject to retirement contributions.	U	S	Defaults on Endowed Chairs and Stipend Award Positions
	STI	10107 Other Faculty and OA Pay Used by the Payroll Office on Department Head appointments. This income is subject to retirement contributions.	U	S	Defaults on Department Head Stipend Positions
	STO	10107 Stipend Other Used for Car Allowance Stipends Excluded from the Blended OPE calculation.	U	S	Defaults on Car Allowance Stipends
Adjustments
Adjustments	ADJ	A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.	H	S	Payroll Office Use
Deferred Pay	UDA	Deferred Pay Accrual - 9/12-Month Pay Option This earn code is used to record reductions to gross pay for academic employees with 9-month appointments who choose the 12-month academic payroll option.	U	S	System Generated if an academic year employee has elected the 12-month pay option
Deferred Pay	UDO	Deferred Pay Payout - 9/12-Month Pay Option This earn code is used to record distributions of gross pay for academic employees with 9-month appointments who choose the 12-month academic payroll option. Excluded from the Blended OPE calculation.	U	S	System Generated if an academic year employee has elected the 12-month pay option

Graduate Employee

Graduate Employee Earn Codes:

J=Job Rate
S=Special Rate

Type	Code	Account Code & Description	Hrs/Units	Rate	Use
Regular	GTA	10620 Graduate Teaching/Research/Administrative Assistants Pay to GEs serving under academic appointments. This code should not be used for stipends or other support expenditures.	H	J	Defaults
Sick Leave	LTG	Excluded from the Blended OPE calculation.
Overtime	OTM
Summer	GTS	10623 Summer Graduate Teaching Assistants Pay to nine-month graduate teaching assistants on summer appointments. This code should not be used for graduate employees on 12-month appointments.	H	S	Defaults
Summer	GRS	10625 Summer Graduate Research/Administrative Assistants Pay to nine-month graduate research assistants on summer appointments. This code should not be used for services by graduate research assistants on 12-month appointments.	H	J	Defaults
Retro Pay	GOP	10629 Other GE Pay Special or additional pay to GEs for services related to their institutional appointments but in excess of services required. (Graduate School approval required) Note: Payroll uses this earn code for retro pay by manual check on account code 10620.	H	S	Payroll Office Use
Retro Pay	GRP	10620 Graduate Teaching/Research/Administrative Assistants GEs Retro Salary/Level Increases.	H	S	Payroll Office Use, taxed at a supplemental rate
Other	OAU	10629 Other GE Pay Special or additional pay to GEs for services related to their institutional appointments but in excess of services required. (Graduate School approval required) Note: Payroll uses this earn code for retro pay by manual check on account code 10620. Excluded from the Blended OPE calculation.	H	S
Awards	FAC	10507 Award Pay - Cash Amount awarded to GEs in recognition of special service or accomplishments. Subject to federal and state income tax, Social Security, and Medicare withholding. This pay must be included in employee's gross income for year-end W-2 reporting. Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use, taxed at a supplemental rate. See Employee Recognition Awards Summary Chart for funding sources and $ limits.
Awards	FAN	10507 Award Pay - Non-Cash Amount awarded to GEs in recognition of special service or accomplishments. Subject to federal and state income tax, Social Security, and Medicare withholding. This pay must be included in employee's gross income for year-end W-2 reporting. Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use, taxed at a supplemental rate. See Employee Recognition Awards Summary Chart for funding sources and $ limits.
Discounts	FDS	10216 Employee Discounts on Services Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to an UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. Excluded from the Blended OPE calculation.	U	S	Payroll Office Use
Adjustments	ADJ	Adjustment, (No override) A non-cash earncode to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.	H	S	Payroll Office Use
Dock Pay	DOC	Reduction to regular hours for Salaried employees. Used in situations where the employee was overpaid.	H	J	Payroll Office Use

Student

Student Earn Codes:

J=Job Rate
S=Special Rate

Regular - 10501
Code	Description	Hrs/Units	Rate	Use
RST	Regular Student Pay at the job rate	H	J
RS1	Regular Student Pay at a special rate other than the rate defined on the job record.	H	S
RS2	Regular Student Pay at a special rate other than the rate defined on the job record.	H	S
RSU	Regular Student Pay. One unit at a special amount. Not for base pay! These earnings are not defined in terms of hours. Students must be paid hourly to collect workers' comp. RSU Can be used when the wrong hourly rate was used in a prior month.	U	S	Not for base pay!
RSB	Regular Student Bonus This earn code is used exclusively for Development Office Telefund employees. Excluded from the Blended OPE calculation.	H	S	Note: With the exception of Telefund, student employees are not entitled to bonuses.
LTS	Sick Leave Taken Excluded from the Blended OPE calculation.	H	J
LTT	Sick Leave Taken at a special rate other than the rate defined on the job record. Excluded from the Blended OPE calculation.	H	S	Please contact the Payroll Office for usage details.

Federal Work-Study - 10503 All Federal Work Study earn codes are excluded from the Blended OPE calculation.
Code	Description	Hrs/Units	Rate	Use
RWS	Federal Work-Study Program Pay at the job rate.	H	J	Chart of Indices
RW1	Federal Work-Study Program Pay at a special rate other than the job rate.	H	S
RW2	Federal Work-Study Program Pay at a special rate other than the job rate.	H	S

UO Work-Study - 10504
Code	Description	Hrs/Units	Rate	Use
RS3	UO Work Program Pay at the job rate.	H	J	Chart of Indices
RS4	UO Work Program Pay at a special rate other than the job rate.	H	S
RS5	UO Work Program Pay at a special rate other than the job rate.	H	S

Overtime - 10521
Code	Description	Hrs/Units	Rate	Use
OTM	Overtime Pay is calculated at one and one-half times the job rate.	H	J*1.5	Students are paid overtime for all hours worked in excess of 40 hours in one week and are not eligible to earn comp time. Note: Overtime cannot be charged to Work-Study and UO work programs.
OTP	Overtime - at a special rate other than the job rate	H	S*1.5

Awards - 10507
Code	Description	Hrs/Units	Rate	Use
FAC	Awards Pay - CashAmounts awarded to student employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, social security and medical withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up. Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation.	U	S	Taxed at a supplemental rate. See Employee Recognition Awards Summary Chart for funding sources and $ limits.
FAN	Award Pay - Non-CashAmounts awarded to student employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, social security and medical withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is exempt from retirement contribution or employer pick-up. Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation.	U	S	Taxed at a supplemental rate.See Employee Recognition Awards Summary Chart for funding sources and $ limits.

Perquisites - 10540

Code

Description

Hrs/Units

Rates

Use

FDR

Student Perquisites The value of meals and
lodging provided to a student employee in
addition to regular pay.

Excluded from the Blended OPE calculation.

Payroll Office Use

Adjustments
Code	Description	Hrs/Units	Rate	Use
ADJ	Adjustment, (No override) A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.	H	S	Payroll Office Use
RAD	Regular adjustment No Override	H	S	Payroll Office Use

Temporary

Temporary Earn Codes:

J=Job Rate

S=Special Rate

Type	Code	Account Code & Description	Hrs/Units	Rate	Use
Regular	OCH	10410 Regular temporary pay at the rate defined on the job record.	H	J
	OCS	10410 Regular Temporary pay at a rate other than the rate defined on the job record.	H	S
	OCP	10410 Other Classified/Temporary Pay Used to pay temporary employees a lump sum. For position BUOTNR only.	U	S
	RRP	10410 Regular Retroactive Payment. For retroactive payment of hourly rate increase.	U	S	Taxed at a supplemental rate.
	LTS	10410 Leave Taken Sick Excluded from Blended OPE calculation.	H	J
Overtime	OTM	10421 Overtime - Temporary Pay to Temporary employees for overtime worked. Pay is calculated at one and one-half times the rate defined on the job record..	H	J*1.5
Overtime	OTP	10421 Overtime - at a special rate other than the job rate	H	S*1.5
Adjustments	ADJ	Adjustment, (No override) A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.			Payroll Office Use
Adjustments	RAD	Regular adjustment No Override			Payroll Office Use

Business Affairs

Account Codes

Earn Codes

Type

Code

Account Code & Description

Hrs/Units

Rate

Use

Regular - 10501

Federal Work-Study - 10503

UO Work-Study - 10504

Overtime - 10521

Awards - 10507

Perquisites - 10540

Adjustments

Office Hours

Drop Box Hours

Student Billing Questions

Payroll Questions

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Account Codes

Earn Codes

Type

Code

Account Code & Description

Hrs/Units

Rate

Use

Regular - 10501

Federal Work-Study - 10503

UO Work-Study - 10504

Overtime - 10521

Awards - 10507

Perquisites - 10540

Adjustments

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