Account Codes

Earn Codes

Classified

Classified Earn Codes:

J=Job Rate
S=Special Rate

Type Code Account Code & Description Hrs/Units Rate Comments
Regular REG 10301 Staff - Classified
Compensation paid to classified employees in regular status positions. It includes pay for holiday time taken during the normal course of employment. Also used for Bereavement Leave, SEIU Article 42.

This code excludes the following:

  1. Vacation pay at time of termination and cash payments made to prevent the loss of vacation leave credit (see LPV)
  2. Compensatory pay in lieu of time off (see LPC)
  3. Overtime pay (see OTM, OTP)
  4. Holiday worked pay (see OTM, OTP )
H J

CA, CF, CJ Defaults REG 173.33

CB, CG, CK Defaults
REG 86.67 (based on.50 FTE)

CD, CH, CL Enter REG with hours worked

CE, CI, CM Enter REG with hours worked

GG Defaults REG 162.5

GJ Enter REG with hours worked

RGP 10301 Classified Pay at a Special Rate
RGP hours are considered in prorating leave and insurance premiums.
H S When you need to enter additional regular hours at a special rate other than the job rate or with a different distribution.
RRP 10301 Regular, Retroactive Payment 
Classified Merit Increase, Promotion or Reclassification.
U S Taxed at a supplemental rate.
OCP 10409 Other Classified/Temporary Pay
This earn code is used primarily to pay Temporary employees a lump sum payment. 

The Payroll Office determines when it is appropriate to use this earn code.  Call the Payroll Office before using this earn code for a Classified employee. 

U S OCP hours are not considered for leave accrual and insurance calculation.  
Overtime OTM 10421 Overtime - Classified (FLSA Non-Exempt)
SEIU Article 25
Teamsters Article 12
H J*1.5 Pay is calculated at one and one-half times the rate entered.
OTD 10419 FLSA Overtime on Premium Pay - Classified (FLSA Non-Exempt)

 

Pay for time worked during which an employee satisfies these criteria:

  1. is subject to FLSA overtime
  2. works more than 40 hours on any work week
  3. has premium pay on DSH, DSG
U S Use the OTD matrixto determine the correct lump sum amount and enter one unit at that special rate.

Instructions

 

OTP

10421 Overtime - Classified (FLSA Non-Exempt) - Prior Month
SEIU Article 25

Teamsters Article 12

H S*1.5 Pay is calculated at one and one-half times the rate entered.
Differentials DBL 10416 Bilingual Differential Pay
SEIU Article 20, Section 3.A
U S Rate:  five percent (5%) over base rate
DCD 10484 Campus Dispatcher
SEIU Article 20
Eligibility: Received and successfully completed the telecommunicator training.
 
H S Rate: A differential of 10% over the base salary rate.
DCO 10483 Permit-required Confined Spaces
SEIU Article 20.2.(f)
U $1.50  
DCS 10480 Campus Security Differential
SEIU Article 20. Section 3.D
Eligibility: Employees who are designated as special campus security officers as per ORS 352.385.
H S Rate: A differential of 10% over the base rate shall be paid.
DHM 10435 Hazard Material
SEIU Article 20.  Section 2.E
U

$2.00*

 

$2.25**

* Hour for all time spent - requires a certificate or license.

** Hours for all time spent - requires supervisory certificate or license.

DHW 10432 Special Duty Pay - High Work
SEIU Article 20. Section 2. A
 
U $1.50  
DLW 10433 Lead-Work Differential
SEIU Article 20. Section 5. A-G

Premium pay while performing as a lead worker. 
Rate: five percent (5%) shall be paid

U S  Required prior approval from HR.
DSG 10435 Shift Differential Pay - Teamsters Local Union #206
Teamster CBA, Article 13
U    See Article 13 for details
DSH 10435 Shift Differential Pay 
SEIU Article 20. Section 4.B
Earned for each hour or major portion thereof (thirty minutes (30) or more), worked between 6 pm and 6 am; hours or major portion thereof worked on Sat and Sun, for salary ranges 24 or below.  Round to the nearest whole unit.  
 
U $1.00 Only classifications with salary ranges of 24 and below qualify for shift differential pay.
DSN

10446 Differential - $1.60 per hour, Shift Nurse
SEIU Article 20.4(c)

Only Registered Nurses, Nurse Practitioners, or Licensed Practical Nurses qualify for Shift Nurse Differential.  

Earned for each hour of major portion thereof (thirty minutes (30) or more), worked between 6pm and 6am; hours or major portion thereof worked on Sat and Sun.  Round to the nearest whole unit.

U $1.60  
DWC 10414 Work Out-of-Class
SEIU Article 20.6
Teamsters Article 16

Payments to classified employees for work in higher classifications in the current or prior months.

U S

Rate:  See the contract in question.

Required prior approval from HR.

Dock Pay DOC A reduction to regular default hours for employees in salaried employee classes.  Used in situations where the employee takes time off, but previously exhausted all leave balances

The Payroll Office determines when it is appropriate to use this code.

H J Payroll Office Use

Departments may not enter this earn code in PHAHOUR

Contact the Payroll Office for prior tax year overpayment

Leave Earned LEC Comp Time (Exchange Time) Earned 
Exchange time off is earned " at the rate of one hour off for one hour of overtime worked..." (FLSA Exempt)

SEIU Article 25.4.B (120 hour accrual ceiling and must be used within the fiscal year it is earned or shall be lost)

Note: LEC may also be used to accrue comp time at the straight time rate for non-exempt classified when a holiday falls on an employee's normal day off.
 

H H*1 Some SEIU classifications are exempt under FLSA, and are contractually driven.

Cannot be paid as cash with earn code LPC    Rather, time off is recorded as LTC or comp time taken.

LEF Comp time Earned 
Time earned at time and a half (See FLSA Non-Exempt)

SEIU Article 25 Section 4 A   (120 hour accrual ceiling)
Teamsters Article 12 Section 8      (100 hour accrual ceiling)

H H*1.5 Most SEIU and all Teamsters employees fall into this category.
Leave Taken LTC

Comp Time Taken

Excluded from Blended OPE calculation.

H J  
LTP

10301 Personal Leave Taken FY 18/19
SEIU Article 40
Teamsters Article 26 Section 1

Excluded from Blended OPE calculation.

H J We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance.
LTQ

10301 Personal Leave Taken FY 19/20
SEIU Article 40
Teamsters Article 26 Section 1

Excluded from Blended OPE calculation.

H J We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance.
LTS

10301 Sick Leave Taken
SEIU Article 41
Teamsters Article 24

Excluded from Blended OPE calculation.

H J  
LTV

10301 Vacation Leave Taken
SEIU Article 50
Teamsters Article 22

Excluded from Blended OPE calculation.

H J  
Leave Paid LPC 10412 Comp Time Payoff (FLSA Non-Exempt) 
SEIU Article 25 Section 7.C
Teamsters Article 12 Section 8

For use in comp time payoffs for classified employees

Excluded from Blended OPE calculation.

H J Note: Taxed at a supplemental rate and excluded for retirement.
LPV

10411 Vacation Pay
SEIU Article 47 Section 2 - 10
Teamsters Article 22 Section 8

Payments made to classified employees upon separation.

SEIU Article 47 Section 15 and 17 Cash-out and vacation leave

Excluded from Blended OPE calculation.

H J Note: Taxed at a supplemental rate and excluded for retirement.
LWOP System Generated
LW3 Reflects a Job Status of Leave w/o Pay, No Benefits H J System Generated
LW4 Reflects a Job Status of Leave with Part Pay, Benefits H J System Generated
Awards FAC 10417 Award Pay - Cash
Amounts awarded to Information Technology classified employees in recognition of special service or accomplishments.

Applies to Position Class Codes (PCLS): 1460, 1461, 1462, 1463, and 1464 only.

Submit a letter of justification to Human Resources.  HR staff will prepare an Earning Request Form for input by Payroll Office staff.

This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting.

Excluded from Blended OPE calculation.

U S Payroll Office Use

Note: Taxed at the Supplemental Rate

See Employee Recognition Awards Summary Chart for funding sources and $ limits.

FAN 10417 Award Pay - Non Cash
Amounts awarded to Classified employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, Social Security and Medicare withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up.

For audit purposes, the department must have a signed letter of justification on file approved by Human Resources.

 

 

Excluded from Blended OPE calculation.

U S Payroll Office Use.

Taxed at the Supplemental Rate

See Employee Recognition Awards Summary Chart for funding sources and $ limits.

Penalty Pay PCB 10420 Penalty Pay - Call-Back Pay
SEIU Article 30.1B
Teamsters Article 14
U S*1.5  
PRC 10420 Penalty Pay - Reporting Compensation
SEIU Article 30 Section 2 B
U S  
Stand By Pay PSB 10436 Stand-By/On-Call Pay
SEIU Article 26 Section 1 B Standby
SEIU Article 26 Section 2 A On-Call
H J*
0.1667
 
Show up Pay PSU 10436 Show-up or Report Time Compensation
SEIU Article 30.3
Teamsters Article 15
H J  
Fringe Benefits FDS

10216 Employee Discounts on Services
Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to a UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events.

 

This income is to subject to PERS.

Excluded from Blended OPE calculation.

U S

Payroll Office Use and Athletics

 

 

 

Fringe Benefits Payroll Use FDP

10752 Non cash earnings related to taxable domestic partner benefits.

Excluded from Blended OPE calculation.

U S Payroll Office Use
FDN

10752 Non cash earnings related to non-taxable for domestic partner benefits.

Excluded from Blended OPE calculation.

      U  S Payroll Office Use
FTR

10216 Employee Discounts on Services- Tuition Reduction

Compensation recorded to reflect the taxable value of the tuition reduction benefit.

This income is not subject to PERS.

Excluded from Blended OPE calculation.

 

U S Payroll Office Use

 

Adjustments ADJ Adjustment
A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.
H S Payroll Office Use
Faculty and OA

Faculty and OA Earn Codes:

J=Job Rate
S=Special Rate

 

 

Type Code Account Code & Description Hrs/Units Rate Use
Regular
SAL

Faculty Salaries
Salary paid to full or part-time instructional/ research faculty as provided in the notice of appointment and connected to employee classes that begin with an F.

Account Codes:

1010A       TTF

1010B       Career NTTF

1010C       Other NTTF and Non-TRP Retiree

1010D       Tenure Reduction Prgrm (Retired)

1010E        Contingent Rsch-Career NTTF

1010F        Contingent Rsch-Other NTTF/Retiree

Admin Salaries
Salary paid to full or part-time officers of administration as provided in the notice of appointment and connected to employee classes that begin with an A.

Account Code 10103  

H

 

 

 

 

J

 

 

 

 

Defaults

This earn code should not be used for amounts paid in excess of an employee's budgeted salary (see earn code OVX and OVP (Supplemental Faculty and OA Pay) and SUM, SMN (Summer Faculty and OA Pay).

SLP Same account codes used for SAL
Faculty and OA Prior Month
H S Payroll Office Use
SRP Same account codes used for SAL
Faculty and OA Retro Salary Increases
U S Payroll Office Use
Taxed at a supplemental rate.
SAB 10123 Sabbatical Leave H J Payroll Office Use
OAP 10209 Other Faculty and OA Pay
Straight-time-hourly pay to non-exempt Faculty and OA staff members for services not covered by their appointments and that do not exceed full-time employment. VP signature required on ERF Form
H S Payroll Office Use
ONB

10209 Other Faculty and OA Pay, No Benefits, No Accurals
This earn code is used for one-time additional payments up to $500 for part-time Faculty and OA employees.  VP signature required on ERF Form.

Excluded from the Blended OPE calculation.

U S Payroll Office Use
SMN 10204 Summer Faculty and OA Pay - Non-Instructional 
Pay to nine-month Faculty and OA staff members serving in a non-instructional capacity. This account code applies to summer only and should not be used for services by Faculty and OA staff members on 12-month appointments. For service exceeding the full-time summer term appointment, see OVP (Supplemental Faculty and OA Pay - Non-Instructional).
H J Defaults
Dock Pay DOC Reduction to regular hours for salaried employees.  Used in situations where the employee takes time off and has exhausted all leave balances. H J Payroll Office Use

Departments may not enter this earn code in PHAHOUR.

Overtime OTM 10231 Faculty and OA Academic FLSA Overtime
Used to record Faculty and OA academic overtime pay due to Fair Labor Standards Act (FLSA) requirements.  Nonexempt (overtime eligible) Faculty and OA staff are paid at a rate of time and one-half for all hours worked over 40 in a week.
H J*1.5 For non-exempt employees only.  

See Time and Attendance Records for Faculty and OA Employees.

OTP 10231 Faculty and OA Academic FLSA Overtime - Prior Month
Used to record Faculty and OA Academic Overtime Pay due to FLSA requirements
H S*1.5 For non-exempt employees only.  
Overload OVP 10202 Overload Faculty and OA Pay - Non-Instructional
Special or additional pay to compensate Faculty and OA staff members for non-instructional services rendered in excess of full-time employment (Term FTE exceeds 1.0). This income is subject to retirement contributions.  Additional Compensation Form must be on file.
U S  
OVX

10201 Overload Faculty and OA Pay - Instructional-Teaching/Research
Special or additional pay to compensate Faculty and OA staff members for instructional and research services rendered that exceed full-time employment (Term FTE exceeds 1.0).  This income is exempt from retirement contributions.  Additional Compensation Form must be on file.

Excluded from the Blended OPE calculation.

U S  
Leave Earned LEC Comp time earned FLSA Exempt (straight rate)
LEC may also be used to accrue comp time at the straight time rate, when a holiday falls on an employee's normal day off.
H H*1  
LEF Comp time earned FLSA Non-Exempt (one and one half rate) H H*1.5  
Leave Taken

 

LTC

Comp Leave Taken

Same account codes used for SAL

Excluded from the Blended OPE calculation.

H J See Time and Attendance Records for Faculty and OA Employees.

 

 

LTS

Sick Leave Taken

Same account codes used for SAL

Excluded from the Blended OPE calculation.

H J
LTV

Vacation Leave Taken

Same account codes used for SAL

Excluded from the Blended OPE calculation.

H J
Leave Paid LPC

10232 Comp Time Payoff - Faculty and OA Academics
For use in comp time payoffs for Faculty and OA academics who are not FLSA exempt.
Note: Taxed at a supplemental rate and excluded for retirement.

Excluded from the Blended OPE calculation.

H J  
LPV

10211 Academic Vacation Pay
Payments for accrued vacation to academic employees on 12-month appointments. Payments are made when an employee terminates or when an employee transfers to a nine-month academic appointment. If the employee transfers to a classified position, vacation accrual rate and pay are regulated by applicable collective bargaining unit agreements.
Note: Taxed at a supplemental rate.

Excluded from the Blended OPE calculation.

H J  
LWOP Job Status
LW3   H J System Generated
LW4   H J System Generated
Fringe Benefits FPC

10215 Commuting - State Vehicle
This code is used to report the non-cash income resulting from an employee's personal use of a state-owned vehicle for commuting. A deduction transaction of equal amount must be processed on the same payroll. This non-cash income is subject to income taxes and Social Security tax. It is not considered salary for retirement purposes.

Excluded from the Blended OPE calculation.

U S Few departments use this earn code.
FAC 10207 Award Pay - Cash
Amounts awarded to Faculty and OA employees in recognition of special service or accomplishments.  This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting.

Departments will need to submit an ERF,  with VP signature, and attached justification memo to the Payroll Office.

Excluded from the Blended OPE calculation.

U S Payroll Office Use

Taxed at a supplemental rate.

FAN 10207 Award Pay - Non-Cash
Taxable value of awards given to academic employees in recognition of special service or accomplishments.  When taxable, non-cash awards are subject to federal and state income tax, Social Security and Medicare withholding; they are exempt from retirement contribution and employer pick-up. This pay is included in employee's gross income for year-end W-2 reporting

Departments must have a signed letter of approval on file for audit purposes.

Excluded from the Blended OPE calculation.

U S Payroll Office Use

Taxed at a supplemental rate.

 

FDP

10752 Non cash earnings related to taxable domestic partner benefits.

Excluded from the Blended OPE calculation.

U S Payroll Office Use
FDN

10752 Non cash earnings related to non-taxable domestic partner benefits.

Excluded from the Blended OPE calculation.

       U     S Payroll Office Use
FDS

10216 Employee Discounts on Services
Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to an UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. This income is not subject to PERS.

Excluded from the Blended OPE calculation.

U S Payroll Office and Athletics Use
FMC

10217 Moving Expenses - Taxable, Cash
Direct Reimbursement of taxable payments for expenses associated with an employee change of residence. Applies to both employee transfers and moving new employees. Includes per diem and transportation expenses for pre-move house-hunting trips; all meal expense reimbursements; costs associated with either the sale or purchase of a residence; and all reimbursed expenses if the move is less than 50 miles. (See FMN for non-taxed moving expense reimbursements.)

Excluded from the Blended OPE calculation.

U S Payroll Office Use
FMN

10217 Moving Expenses - Taxable, Non-Cash
Direct Reimbursement of taxable payments for expenses associated with an employee change of residence. Applies to both employee transfers and moving new employees. Includes per diem and transportation expenses for pre-move house-hunting trips; all meal expense reimbursements; costs associated with either the sale or purchase of a residence; and all reimbursed expenses if the move is less than 50 miles. (See FMC for non-taxed moving expense reimbursements.)

Excluded from the Blended OPE calculation.

U S Payroll Office Use
FPR

10240 Faculty and OA Perquisites
Compensation recorded to reflect the taxable value of employee perquisites, including meals and lodging, provided to Faculty and OA employees in addition to regular pay.

Excluded from the Blended OPE calculation.

U S Payroll Office Use
FTR

 

10216 Employee Discounts on Services- Tuition Reduction
Compensation recorded to reflect the taxable value of the tuition reduction benefit. This income is not subject to retirement contributions.

Excluded from the Blended OPE calculation.

U S Payroll Office Use
Endowments and Faculty Excellence Awards

 

SEA 10108 Stipends, Endowments and Awards.
Used by the Payroll Office on Stipend appointments (Endowed Chairs, Faculty Excellence Awards, Teaching Awards, etc.).  This income is subject to retirement contributions.
U S Defaults on Endowed Chairs and Stipend Award Positions
STI 10107 Other Faculty and OA Pay
Used by the Payroll Office on Department Head appointments.  This income is subject to retirement contributions.
U S Defaults on Department Head Stipend Positions
STO

10107 Stipend Other

Used for Car Allowance Stipends

Excluded from the Blended OPE calculation.

 U  S  Defaults on Car Allowance Stipends
Adjustments
ADJ A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash. H S Payroll Office Use
Deferred Pay UDA Deferred Pay Accrual - 9/12-Month Pay Option
This earn code is used to record reductions to gross pay for academic employees with 9-month appointments who choose the 12-month academic payroll option.
U S System Generated if an academic year employee has elected the 12-month pay option
UDO

Deferred Pay Payout - 9/12-Month Pay Option
This earn code is used to record distributions of gross pay for academic employees with 9-month appointments who choose the 12-month academic payroll option.

Excluded from the Blended OPE calculation.

U S System Generated if an academic year employee has elected the 12-month pay option
Graduate Employee

Graduate Employee Earn Codes:

J=Job Rate
S=Special Rate

 

 

Type

Code

Account Code & Description

Hrs/Units

Rate

Use

 Regular

GTA

10620 Graduate Teaching/Research/Administrative Assistants
Pay to GEs serving under academic appointments. This code should not be used for stipends or other support expenditures.

H

 

J

 

Defaults

 Sick Leave

LTG  Excluded from the Blended OPE calculation.      
 Overtime OTM        

 Summer

 

GTS

 

10623 Summer Graduate Teaching Assistants
Pay to nine-month graduate teaching assistants on summer appointments. This code should not be used for graduate employees on 12-month appointments.

H

 

S

 

Defaults

 Summer

 

GRS

 

10625 Summer Graduate Research/Administrative Assistants
Pay to nine-month graduate research assistants on summer appointments. This code should not be used for services by graduate research assistants on 12-month appointments.

H

 

J

 

Defaults

 Retro Pay

 

GOP

 

10629 Other GE Pay
Special or additional pay to GEs for services related to their institutional appointments but in excess of services required. (Graduate School approval required)

Note: Payroll uses this earn code for retro pay by manual check on account code 10620.

 H

 

S

 

Payroll Office Use

GRP

10620 Graduate Teaching/Research/Administrative Assistants

GEs Retro Salary/Level Increases.

H S

Payroll Office Use, taxed at a supplemental rate

Other OAU

10629 Other GE Pay
Special or additional pay to GEs for services related to their institutional appointments but in excess of services required. (Graduate School approval required)
Note: Payroll uses this earn code for retro pay by manual check on account code 10620. 

Excluded from the Blended OPE calculation.

 S   

 Awards

 

FAC

 

10507 Award Pay - Cash
Amount awarded to GEs in recognition of special service or accomplishments. Subject to federal and state income tax, Social Security, and Medicare withholding. This pay must be included in employee's gross income for year-end W-2 reporting.

Departments must have a signed letter of approval on file for audit purposes.

Excluded from the Blended OPE calculation.

 

S

Payroll Office Use, taxed at a supplemental rate.

See Employee Recognition Awards Summary Chart for funding sources and $ limits.

FAN

10507 Award Pay - Non-Cash

Amount awarded to GEs in recognition of special service or accomplishments. Subject to federal and state income tax, Social Security, and Medicare withholding. This pay must be included in employee's gross income for year-end W-2 reporting.

Departments must have a signed letter of approval on file for audit purposes.

Excluded from the Blended OPE calculation.

U

S

Payroll Office Use, taxed at a supplemental rate.

See Employee Recognition Awards Summary Chart for funding sources and $ limits.

 Discounts

 

FDS

 

10216 Employee Discounts on Services
Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to an UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events.

Excluded from the Blended OPE calculation.

 U

 

S

 

Payroll Office Use

Adjustments

 

ADJ

 

Adjustment, (No override)

A non-cash earncode to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.

H

 

S

 

Payroll Office Use

 Dock Pay

 

DOC

 

Reduction to regular hours for Salaried employees.  Used in situations where the employee was overpaid.

 H

 

J

 

Payroll Office Use

Student

Student Earn Codes:

J=Job Rate
S=Special Rate

Regular - 10501

Code Description Hrs/Units Rate Use
RST Regular Student Pay at the job rate H J  
RS1 Regular Student Pay at a special rate other than the rate defined on the job record. H S  
RS2 Regular Student Pay at a special rate other than the rate defined on the job record. H S  
RSU

Regular Student Pay. One unit at a special amount.  Not for base pay!  These earnings are not defined in terms of hours. Students must be paid hourly to collect workers' comp.

RSU Can be used when the wrong hourly rate was used in a prior month. 

U S Not for base pay!
RSB

Regular Student Bonus
This earn code is used exclusively for Development Office Telefund employees.

Excluded from the Blended OPE calculation.

H S Note: With the exception of Telefund, student employees are not entitled to bonuses.
LTS

Sick Leave Taken

Excluded from the Blended OPE calculation.

H J  
LTT

Sick Leave Taken at a special rate other than the rate defined on the job record.

Excluded from the Blended OPE calculation.

H S Please contact the Payroll Office for usage details.

 

 

Federal Work-Study - 10503

All Federal Work Study earn codes are excluded from the Blended OPE calculation.

Code Description Hrs/Units Rate Use
RWS Federal Work-Study Program Pay at the job rate. H J Chart of Indices
RW1

Federal Work-Study Program Pay at a special rate other than the job rate.

H S  
RW2

Federal Work-Study Program Pay at a special rate other than the job rate.

H S  

 

 

UO Work-Study - 10504

Code Description Hrs/Units Rate Use
RS3 UO Work Program Pay at the job rate. H J Chart of Indices
RS4 UO Work Program Pay at a special rate other than the job rate. H S  
RS5 UO Work Program Pay at a special rate other than the job rate. H S  

 

Overtime - 10521

Code Description Hrs/Units Rate Use
OTM Overtime Pay is calculated at one and one-half times the job rate. H J*1.5 Students are paid overtime for all hours 
worked in excess of 40 hours in one 
week and are not eligible to earn comp 
time.

Note: Overtime cannot be charged to Work-Study and UO work programs.

OTP Overtime - at a special rate other than the job rate H S*1.5

 

Awards - 10507

Code Description Hrs/Units Rate Use
FAC Awards Pay - CashAmounts awarded to student employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, social security and medical withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up.

Departments must have a signed letter of approval on file for audit purposes.

Excluded from the Blended OPE calculation.

U S Taxed at a supplemental rate.  See Employee Recognition Awards Summary Chart for funding sources and $ limits.
FAN Award Pay - Non-CashAmounts awarded to student employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, social security and medical withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is exempt from retirement contribution or employer pick-up.

Departments must have a signed letter of approval on file for audit purposes.

Excluded from the Blended OPE calculation.

U S Taxed at a supplemental rate.See Employee Recognition Awards Summary Chart for funding sources and $ limits.

 

Perquisites - 10540

Code Description Hrs/Units Rates Use
FDR

Student Perquisites The value of meals and 
lodging provided to a student employee in 
addition to regular pay.

Excluded from the Blended OPE calculation.

U S Payroll Office Use

 

Adjustments

Code Description Hrs/Units Rate Use
ADJ Adjustment, (No override) A non-cash earn 
code to be used only in payroll adjustment 
processing. No account code override 
required, as the amount is non-cash.
H S Payroll Office Use
RAD Regular adjustment No Override H S Payroll Office Use
Temporary

Temporary Earn Codes:

J=Job Rate

S=Special Rate

Type

Code

Account Code & Description

Hrs/Units

Rate

Use

Regular

 

OCH

 

10410 Regular temporary pay at the rate defined on the job record.

H

 

J

 

 

OCS

 

10410 Regular Temporary pay at a rate other than the rate defined on the job record.

H

 

S

 

 

OCP

 

10410 Other Classified/Temporary Pay
Used to pay temporary employees a lump sum.  For position BUOTNR only.

U

 

S

 

 

RRP

 

10410 Regular Retroactive Payment.
For retroactive payment of hourly rate increase.

U

 

S

 

Taxed at a supplemental rate.

LTS

10410 Leave Taken Sick

Excluded from Blended OPE calculation.

H J  

Overtime

 

OTM

 

10421 Overtime - Temporary
Pay to Temporary employees for overtime worked. Pay is calculated at one and one-half times the rate defined on the job record..

H

 

J*1.5

 

 

OTP

 

10421 Overtime - at a special rate other than the job rate

H

 

S*1.5

 

 

Adjustments

 

ADJ

 

Adjustment, (No override)
A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.

 

 

Payroll Office Use

RAD

 

Regular adjustment No Override

 

 

Payroll Office Use

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