Account Codes
Fiscal Policy Manual - Account Codes
Back to TopClassified Earn Codes
- J = Job Rate
- S = Special Rate
| Type | Code | Account Code & Description | Hrs/Units | Rate | Comments |
|---|---|---|---|---|---|
| Regular | REG | 10301 Staff - Classified
| H | J | CA, CF, CJ Defaults REG 173.33 CB, CG, CK Defaults REG 86.67 (based on.50 FTE) CD, CH, CL Enter REG with hours worked CE, CI, CM Enter REG with hours worked GG Defaults REG 162.5 GJ Enter REG with hours worked |
| RGP | 10301 Classified Pay at a Special Rate RGP hours are considered in prorating leave and insurance premiums. | H | S | When you need to enter additional regular hours at a special rate other than the job rate or with a different distribution. | |
| RRP | 10301 Regular, Retroactive Payment Classified Merit Increase, Promotion or Reclassification. | U | S | Taxed at a supplemental rate. | |
| OCP | 10409 Other Classified/Temporary Pay This earn code is used primarily to pay Temporary employees a lump sum payment. The Payroll Office determines when it is appropriate to use this earn code. Call the Payroll Office before using this earn code for a Classified employee. | U | S | OCP hours are not considered for leave accrual and insurance calculation. | |
| Overtime | OTM | 10421 Overtime - Classified (FLSA Non-Exempt)
| H | J*1.5 | Pay is calculated at one and one-half times the rate entered. |
| OTD | 10419 FLSA Overtime on Premium Pay - Classified (FLSA Non-Exempt)
| U | S | Use the OTD matrixto determine the correct lump sum amount and enter one unit at that special rate. Instructions | |
| OTP | 10421 Overtime - Classified (FLSA Non-Exempt) - Prior Month
| H | S*1.5 | Pay is calculated at one and one-half times the rate entered. | |
| Differentials | DBL | 10416 Bilingual Differential Pay SEIU Article 20, Section 3.A | U | S | Rate: five percent (5%) over base rate |
| DCD | 10484 Campus Dispatcher SEIU Article 20 Eligibility: Received and successfully completed the telecommunicator training. | H | S | Rate: A differential of 10% over the base salary rate. | |
| DCO | 10483 Permit-required Confined Spaces SEIU Article 20.2.(f) | U | $1.50 | ||
| DCS | 10480 Campus Security Differential SEIU Article 20. Section 3.D Eligibility: Employees who are designated as special campus security officers as per ORS 352.385. | H | S | Rate: A differential of 10% over the base rate shall be paid. | |
| DHM | 10435 Hazard Material SEIU Article 20. Section 2.E | U | $1.75* $2.25** | * Hour for all time spent - requires a certificate or license. ** Hours for all time spent - requires supervisory certificate or license. | |
| DHW | 10432 Special Duty Pay - High Work SEIU Article 20. Section 2. A | U | $1.50 | ||
| DLW | 10433 Lead-Work Differential SEIU Article 20. Section 5. A-G Premium pay while performing as a lead worker. Rate: five percent (5%) shall be paid | U | S | Required prior approval from HR. | |
| DSG | 10435 Shift Differential Pay - Teamsters Local Union #206 Teamster CBA, Article 13 | U | See Article 13 for details | ||
| DSH | 10435 Shift Differential Pay SEIU Article 20. Section 4.B Earned for each hour or major portion thereof (thirty minutes (30) or more), worked between 6 pm and 6 am; hours or major portion thereof worked on Sat and Sun, for salary ranges 24 or below. Round to the nearest whole unit. | U | $1.00 | Only classifications with salary ranges of 24 and below qualify for shift differential pay. | |
| DSN | 10446 Differential - $1.60 per hour, Shift Nurse SEIU Article 20.4(c) Only Registered Nurses, Nurse Practitioners, or Licensed Practical Nurses qualify for Shift Nurse Differential. Earned for each hour of major portion thereof (thirty minutes (30) or more), worked between 6pm and 6am; hours or major portion thereof worked on Sat and Sun. Round to the nearest whole unit. | U | $1.60 | ||
| DWC | 10414 Work Out-of-Class
Payments to classified employees for work in higher classifications in the current or prior months. | U | S | Rate: See the contract in question. Required prior approval from HR. | |
| Dock Pay | DOC | A reduction to regular default hours for employees in salaried employee classes. Used in situations where the employee takes time off, but previously exhausted all leave balances The Payroll Office determines when it is appropriate to use this code. | H | J | Payroll Office Use Departments may not enter this earn code in PHAHOUR Contact the Payroll Office for prior tax year overpayment |
| Leave Earned | LEC | Comp Time (Exchange Time) Earned Exchange time off is earned " at the rate of one hour off for one hour of overtime worked..." (FLSA Exempt) SEIU Article 25.4.B (120 hour accrual ceiling and must be used within the fiscal year it is earned or shall be lost) Note: LEC may also be used to accrue comp time at the straight time rate for non-exempt classified when a holiday falls on an employee's normal day off. | H | H*1 | Some SEIU classifications are exempt under FLSA, and are contractually driven. Cannot be paid as cash with earn code LPC - Rather, time off is recorded as LTC or comp time taken. |
| LEF | Comp time Earned
| H | H*1.5 | Most SEIU and all Teamsters employees fall into this category. | |
| Leave Taken | LTC | Comp Time Taken Excluded from Blended OPE calculation. | H | J | |
| LTQ | 10301 Personal Leave Taken FY 21/22
Excluded from Blended OPE calculation. | H | J | We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance. | |
| LTP | 10301 Personal Leave Taken FY 20/21
Excluded from Blended OPE calculation. | H | J | We alternate between LTP and LTQ each fiscal year in order to distinguish between current and prior year's leave balance. | |
| LTS | 10301 Sick Leave Taken
Excluded from Blended OPE calculation. | H | J | ||
| LTV | 10301 Vacation Leave Taken
Excluded from Blended OPE calculation. | H | J | ||
| Leave Paid | LPC | 10412 Comp Time Payoff (FLSA Non-Exempt)
For use in comp time payoffs for classified employees. | H | J | Note: Taxed at a supplemental rate and excluded for retirement. |
| LPV | 10411 Vacation Pay
Payments made to classified employees upon separation. | H | J | Note: Taxed at a supplemental rate and excluded for retirement. | |
| LWOP System Generated | LW3 | Reflects a Job Status of Leave w/o Pay, No Benefits | H | J | System Generated |
| LW4 | Reflects a Job Status of Leave with Part Pay, Benefits | H | J | System Generated | |
| Awards | FAC | 10417 Award Pay - Cash Amounts awarded to Information Technology classified employees in recognition of special service or accomplishments. Applies to Position Class Codes (PCLS): 1460, 1461, 1462, 1463, and 1464 only. Submit a letter of justification to Human Resources. HR staff will prepare an Earning Request Form for input by Payroll Office staff. This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting. Excluded from Blended OPE calculation. | U | S | Payroll Office Use Note: Taxed at the Supplemental Rate See Employee Recognition Awards Summary Chart for funding sources and $ limits. |
| FAN | 10417 Award Pay - Non Cash Amounts awarded to Classified employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, Social Security and Medicare withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up. For audit purposes, the department must have a signed letter of justification on file approved by Human Resources. Excluded from Blended OPE calculation. | U | S | Payroll Office Use. Taxed at the Supplemental Rate See Employee Recognition Awards Summary Chart for funding sources and $ limits. | |
| Penalty Pay | PCB | 10420 Penalty Pay - Call-Back Pay
| U | S*1.5 | |
| PRC | 10420 Penalty Pay - Reporting Compensation SEIU Article 30 Section 2 B | U | S | ||
| Stand By Pay | PSB | 10436 Stand-By/On-Call Pay
| H | J* 0.16667 | |
| Show up Pay | PSU | 10436 Show-up or Report Time Compensation
| H | J | |
| Fringe Benefits | FDS | 10216 Employee Discounts on Services Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to a UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. This income is to subject to PERS. Excluded from Blended OPE calculation. | U | S | Payroll Office Use and Athletics |
| Fringe Benefits Payroll Use | FDP | 10752 Non cash earnings related to taxable domestic partner benefits. Excluded from Blended OPE calculation. | U | S | Payroll Office Use |
| FDN | 10752 Non cash earnings related to non-taxable for domestic partner benefits. Excluded from Blended OPE calculation. | U | S | Payroll Office Use | |
| FTR | 10216 Employee Discounts on Services- Tuition Reduction Compensation recorded to reflect the taxable value of the tuition reduction benefit. This income is not subject to PERS. Excluded from Blended OPE calculation. | U | S | Payroll Office Use | |
| Adjustments | ADJ | Adjustment A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash. | H | S | Payroll Office Use |
Faculty and OA Earn Codes
- J = Job Rate
- S = Special Rate
| Type | Code | Account Code & Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|---|
| Regular | SAL | Faculty Salaries
Admin Salaries | H | J | Defaults This earn code should not be used for amounts paid in excess of an employee's budgeted salary (see earn code OVX and OVP (Supplemental Faculty and OA Pay) and SUM, SMN (Summer Faculty and OA Pay). |
| SLP | Same account codes used for SAL Faculty and OA Prior Month | H | S | Payroll Office Use | |
| SRP | Same account codes used for SAL Faculty and OA Retro Salary Increases | U | S | Payroll Office Use Taxed at a supplemental rate. | |
| SAB | 10123 Sabbatical Leave | H | J | Payroll Office Use | |
| OAP | 10209 Other Faculty and OA Pay Straight-time-hourly pay to non-exempt Faculty and OA staff members for services not covered by their appointments and that do not exceed full-time employment. VP signature required on ERF Form | H | S | Payroll Office Use | |
| ONB | 10209 Other Faculty and OA Pay, No Benefits, No Accurals This earn code is used for one-time additional payments up to $500 for part-time Faculty and OA employees. VP signature required on ERF Form. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use | |
| SMN | 10204 Summer Faculty and OA Pay - Non-Instructional Pay to nine-month Faculty and OA staff members serving in a non-instructional capacity. This account code applies to summer only and should not be used for services by Faculty and OA staff members on 12-month appointments. For service exceeding the full-time summer term appointment, see OVP (Supplemental Faculty and OA Pay - Non-Instructional). | H | J | Defaults | |
| Dock Pay | DOC | Reduction to regular hours for salaried employees. Used in situations where the employee takes time off and has exhausted all leave balances. | H | J | Payroll Office Use Departments may not enter this earn code in PHAHOUR. |
| Overtime | OTM | 10231 Faculty and OA Academic FLSA Overtime Used to record Faculty and OA academic overtime pay due to Fair Labor Standards Act (FLSA) requirements. Nonexempt (overtime eligible) Faculty and OA staff are paid at a rate of time and one-half for all hours worked over 40 in a week. | H | J*1.5 | For non-exempt employees only. See Time and Attendance Records for Faculty and OA Employees. |
| OTP | 10231 Faculty and OA Academic FLSA Overtime - Prior Month Used to record Faculty and OA Academic Overtime Pay due to FLSA requirements | H | S*1.5 | For non-exempt employees only. | |
| Overload | OVP | 10202 Overload Faculty and OA Pay - Non-Instructional Special or additional pay to compensate Faculty and OA staff members for non-instructional services rendered in excess of full-time employment (Term FTE exceeds 1.0). This income is subject to retirement contributions. Additional Compensation Form must be on file. | U | S | |
| OVX | 10201 Overload Faculty and OA Pay - Instructional-Teaching/Research Special or additional pay to compensate Faculty and OA staff members for instructional and research services rendered that exceed full-time employment (Term FTE exceeds 1.0). This income is exempt from retirement contributions. Additional Compensation Form must be on file. Excluded from the Blended OPE calculation. | U | S | ||
| Leave Earned | LEC | Comp time earned FLSA Exempt (straight rate) LEC may also be used to accrue comp time at the straight time rate, when a holiday falls on an employee's normal day off. | H | H*1 | |
| LEF | Comp time earned FLSA Non-Exempt (one and one half rate) | H | H*1.5 | ||
| Leave Taken | LTC | Comp Leave Taken Same account codes used for SAL Excluded from the Blended OPE calculation. | H | J | See Time and Attendance Records for Faculty and OA Employees. |
| LTS | Sick Leave Taken Same account codes used for SAL Excluded from the Blended OPE calculation. | H | J | ||
| LTV | Vacation Leave Taken Same account codes used for SAL Excluded from the Blended OPE calculation. | H | J | ||
| Leave Paid | LPC | 10232 Comp Time Payoff - Faculty and OA Academics For use in comp time payoffs for Faculty and OA academics who are not FLSA exempt. Note: Taxed at a supplemental rate and excluded for retirement. Excluded from the Blended OPE calculation. | H | J | |
| LPV | 10211 Academic Vacation Pay Payments for accrued vacation to academic employees on 12-month appointments. Payments are made when an employee terminates or when an employee transfers to a nine-month academic appointment. If the employee transfers to a classified position, vacation accrual rate and pay are regulated by applicable collective bargaining unit agreements. Note: Taxed at a supplemental rate. Excluded from the Blended OPE calculation. | H | J | ||
| LWOP Job Status | LW3 | H | J | System Generated | |
| LW4 | H | J | System Generated | ||
| Fringe Benefits | FPC | 10215 Commuting - State Vehicle This code is used to report the non-cash income resulting from an employee's personal use of a state-owned vehicle for commuting. A deduction transaction of equal amount must be processed on the same payroll. This non-cash income is subject to income taxes and Social Security tax. It is not considered salary for retirement purposes. Excluded from the Blended OPE calculation. | U | S | Few departments use this earn code. |
| FAC | 10207 Award Pay - Cash Amounts awarded to Faculty and OA employees in recognition of special service or accomplishments. This pay is subject to federal and state income tax, Social Security and Medicare withholding, retirement contribution, and employer pick-up; and is included in the employee's gross income for the year-end W-2 reporting. Departments will need to submit an ERF, with VP signature, and attached justification memo to the Payroll Office. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use Taxed at a supplemental rate. | |
| FAN | 10207 Award Pay - Non-Cash Taxable value of awards given to academic employees in recognition of special service or accomplishments. When taxable, non-cash awards are subject to federal and state income tax, Social Security and Medicare withholding; they are exempt from retirement contribution and employer pick-up. This pay is included in employee's gross income for year-end W-2 reporting Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use Taxed at a supplemental rate. | |
| FDP | 10752 Non cash earnings related to taxable domestic partner benefits. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use | |
| FDN | 10752 Non cash earnings related to non-taxable domestic partner benefits. Excluded from the Blended OPE calculation. | - U | S | Payroll Office Use | |
| FDS | 10216 Employee Discounts on Services Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to an UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. This income is not subject to PERS. Excluded from the Blended OPE calculation. | U | S | Payroll Office and Athletics Use | |
| FMC | 10217 Moving Expenses - Taxable, Cash Direct Reimbursement of taxable payments for expenses associated with an employee change of residence. Applies to both employee transfers and moving new employees. Includes per diem and transportation expenses for pre-move house-hunting trips; all meal expense reimbursements; costs associated with either the sale or purchase of a residence; and all reimbursed expenses if the move is less than 50 miles. (See FMN for non-taxed moving expense reimbursements.) Excluded from the Blended OPE calculation. | U | S | Payroll Office Use | |
| FMN | 10217 Moving Expenses - Taxable, Non-Cash Direct Reimbursement of taxable payments for expenses associated with an employee change of residence. Applies to both employee transfers and moving new employees. Includes per diem and transportation expenses for pre-move house-hunting trips; all meal expense reimbursements; costs associated with either the sale or purchase of a residence; and all reimbursed expenses if the move is less than 50 miles. (See FMC for non-taxed moving expense reimbursements.) Excluded from the Blended OPE calculation. | U | S | Payroll Office Use | |
| FPR | 10240 Faculty and OA Perquisites Compensation recorded to reflect the taxable value of employee perquisites, including meals and lodging, provided to Faculty and OA employees in addition to regular pay. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use | |
| FTR | 10216 Employee Discounts on Services- Tuition Reduction Compensation recorded to reflect the taxable value of the tuition reduction benefit. This income is not subject to retirement contributions. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use | |
| Endowments and Faculty Excellence Awards | SEA | 10108 Stipends, Endowments and Awards. Used by the Payroll Office on Stipend appointments (Endowed Chairs, Faculty Excellence Awards, Teaching Awards, etc.) This income is subject to retirement contributions. | U | S | Defaults on Endowed Chairs and Stipend Award Positions |
| STI | 10107 Other Faculty and OA Pay Used by the Payroll Office on Department Head appointments. This income is subject to retirement contributions. | U | S | Defaults on Department Head Stipend Positions | |
| STO | 10107 Stipend Other Used for Car Allowance Stipends Excluded from the Blended OPE calculation. | U | S | Defaults on Car Allowance Stipends | |
| Adjustments | ADJ | A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash. | H | S | Payroll Office Use |
| Deferred Pay | UDA | Deferred Pay Accrual - 9/12-Month Pay Option This earn code is used to record reductions to gross pay for academic employees with 9-month appointments who choose the 12-month academic payroll option. | U | S | System Generated if an academic year employee has elected the 12-month pay option |
| UDO | Deferred Pay Payout - 9/12-Month Pay Option This earn code is used to record distributions of gross pay for academic employees with 9-month appointments who choose the 12-month academic payroll option. Excluded from the Blended OPE calculation. | U | S | System Generated if an academic year employee has elected the 12-month pay option |
Graduate Employee Earn Codes
- J = Job Rate
- S = Special Rate
| Type | Code | Account Code & Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|---|
| Regular | GTA | 10620 Graduate Teaching/Research/Administrative Assistants Pay to GEs serving under academic appointments. This code should not be used for stipends or other support expenditures. | H | J | Defaults |
| Sick Leave | LTG | Excluded from the Blended OPE calculation. | |||
| Overtime | OTM | ||||
| Summer | GTS | 10623 Summer Graduate Teaching Assistants Pay to nine-month graduate teaching assistants on summer appointments. This code should not be used for graduate employees on 12-month appointments. | H | S | Defaults |
| Summer | GRS | 10625 Summer Graduate Research/Administrative Assistants Pay to nine-month graduate research assistants on summer appointments. This code should not be used for services by graduate research assistants on 12-month appointments. | H | J | Defaults |
| Retro Pay | GOP | 10629 Other GE Pay Special or additional pay to GEs for services related to their institutional appointments but in excess of services required. (Graduate School approval required) Note: Payroll uses this earn code for retro pay by manual check on account code 10620. | H | S | Payroll Office Use |
| GRP | 10620 Graduate Teaching/Research/Administrative Assistants GEs Retro Salary/Level Increases. | H | S | Payroll Office Use, taxed at a supplemental rate | |
| Other | OAU | 10629 Other GE Pay Special or additional pay to GEs for services related to their institutional appointments but in excess of services required. (Graduate School approval required) Note: Payroll uses this earn code for retro pay by manual check on account code 10620. Excluded from the Blended OPE calculation. | H | S | |
| Awards | FAC | 10507 Award Pay - Cash Amount awarded to GEs in recognition of special service or accomplishments. Subject to federal and state income tax, Social Security, and Medicare withholding. This pay must be included in employee's gross income for year-end W-2 reporting. Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use, taxed at a supplemental rate. See Employee Recognition Awards Summary Chart for funding sources and $ limits. |
| FAN | 10507 Award Pay - Non-Cash Amount awarded to GEs in recognition of special service or accomplishments. Subject to federal and state income tax, Social Security, and Medicare withholding. This pay must be included in employee's gross income for year-end W-2 reporting. Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use, taxed at a supplemental rate. See Employee Recognition Awards Summary Chart for funding sources and $ limits. | |
| Discounts | FDS | 10216 Employee Discounts on Services Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to an UO employee and the cost to a non-UO employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use |
| Adjustments | ADJ | Adjustment, (No override) A non-cash earncode to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash. | H | S | Payroll Office Use |
| Dock Pay | DOC | Reduction to regular hours for Salaried employees. Used in situations where the employee was overpaid. | H | J | Payroll Office Use |
Student Earn Codes
- J = Job Rate
- S = Special Rate
Regular - 10501
| Code | Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|
| RST | Regular Student Pay at the job rate | H | J | |
| RS1 | Regular Student Pay at a special rate other than the rate defined on the job record. | H | S | |
| RS2 | Regular Student Pay at a special rate other than the rate defined on the job record. | H | S | |
| RSU | Regular Student Pay. One unit at a special amount. Not for base pay! These earnings are not defined in terms of hours. Students must be paid hourly to collect workers' comp. RSU Can be used when the wrong hourly rate was used in a prior month. | U | S | Not for base pay! |
| RSB | Regular Student Bonus This earn code is used exclusively for Development Office Telefund employees. Excluded from the Blended OPE calculation. | H | S | Note: With the exception of Telefund, student employees are not entitled to bonuses. |
| LTS | Sick Leave Taken Excluded from the Blended OPE calculation. | H | J | |
| LTT | Sick Leave Taken at a special rate other than the rate defined on the job record. Excluded from the Blended OPE calculation. | H | S | Please contact the Payroll Office for usage details. |
Federal Work-Study - 10503
All Federal Work Study earn codes are excluded from the Blended OPE calculation.
| Code | Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|
| RWS | Federal Work-Study Program Pay at the job rate. | H | J | Chart of Indices |
| RW1 | Federal Work-Study Program Pay at a special rate other than the job rate. | H | S | |
| RW2 | Federal Work-Study Program Pay at a special rate other than the job rate. | H | S |
UO Work-Study - 10504
| Code | Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|
| RS3 | UO Work Program Pay at the job rate. | H | J | Chart of Indices |
| RS4 | UO Work Program Pay at a special rate other than the job rate. | H | S | |
| RS5 | UO Work Program Pay at a special rate other than the job rate. | H | S |
Overtime - 10521
| Code | Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|
| OTM | Overtime Pay is calculated at one and one-half times the job rate. | H | J*1.5 | Students are paid overtime for all hours worked in excess of 40 hours in one week and are not eligible to earn comp time. Note: Overtime cannot be charged to Work-Study and UO work programs. |
| OTP | Overtime - at a special rate other than the job rate | H | S*1.5 |
Awards - 10507
| Code | Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|
| FAC | Awards Pay - CashAmounts awarded to student employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, social security and medical withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is subject to retirement contribution or employer pick-up. Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation. | U | S | Taxed at a supplemental rate. See Employee Recognition Awards Summary Chart for funding sources and $ limits. |
| FAN | Award Pay - Non-CashAmounts awarded to student employees in recognition of special service or accomplishments. These amounts are subject to federal and state income tax, social security and medical withholding. This pay must be included in employee's gross income for year end W-2 reporting. This pay is exempt from retirement contribution or employer pick-up. Departments must have a signed letter of approval on file for audit purposes. Excluded from the Blended OPE calculation. | U | S | Taxed at a supplemental rate.See Employee Recognition Awards Summary Chart for funding sources and $ limits. |
Perquisites - 10540
| Code | Description | Hrs/Units | Rates | Use |
|---|---|---|---|---|
| FDR | Student Perquisites The value of meals and lodging provided to a student employee in addition to regular pay. Excluded from the Blended OPE calculation. | U | S | Payroll Office Use |
Adjustments - 10550
| Code | Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|
| ADJ | Adjustment, (No override) A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash. | H | S | Payroll Office Use |
| RAD | Regular adjustment No Override | H | S | Payroll Office Use |
Temporary Earn Codes
- J = Job Rate
- S = Special Rate
| Type | Code | Account Code & Description | Hrs/Units | Rate | Use |
|---|---|---|---|---|---|
| Regular | OCH | 10410 Regular temporary pay at the rate defined on the job record. | H | J | |
| OCS | 10410 Regular Temporary pay at a rate other than the rate defined on the job record. | H | S | ||
| OCP | 10410 Other Classified/Temporary Pay Used to pay temporary employees a lump sum. For position BUOTNR only. | U | S | ||
| RRP | 10410 Regular Retroactive Payment. For retroactive payment of hourly rate increase. | U | S | Taxed at a supplemental rate. | |
| LTS | 10410 Leave Taken Sick Excluded from Blended OPE calculation. | H | J | ||
| Overtime | OTM | 10421 Overtime - Temporary Pay to Temporary employees for overtime worked. Pay is calculated at one and one-half times the rate defined on the job record.. | H | J*1.5 | |
| OTP | 10421 Overtime - at a special rate other than the job rate | H | S*1.5 | ||
| Adjustments | ADJ | Adjustment, (No override) A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash. | Payroll Office Use | ||
| RAD | Regular adjustment No Override | Payroll Office Use |