Hire Document Quick Reference Chart
For MyTrack hires (Faculty, Officer of Administration, and Classified Staff):
New employees will be provided a link to the hire documents on the Onboarding Portal which includes W-4, OR-W-4, I-9, and Direct Deposit. Hire documents to be routed directly to Payroll Office.
International employees will be provided a link to hire documents to be included in the submitted hire packet. The linked documents include the UO-NRA to be completed and will need to provide copies of I-94, I-20, DS-2019, or Employment Authorization Card (whichever applies). Tax treaty documents are optional. The 8233 is included in the packet and Attachment Letters are available here.
For non-MyTrack hires:
| Student | Graduate Employee | Temporary |
| SEF | EIF | EIF |
| W-4 | W-4 | W-4 |
| OR-W-4 | OR-W-4 | OR-W-4 |
| I-9 | I-9 | I-9 |
| Direct Deposit (optional) | Direct Deposit (optional) | Direct Deposit (optional) |
| EPRF | PRF and UO Application | |
| All hire documents and SEF routed as a complete packet to the Payroll Office. | Submit EPRF to Graduate School via DuckDocs; hire documents to Payroll Office. | Route PRF and complete hire packet to Human Resources. |
Additional hire documents for international employees (both treaty and non-treaty countries):
| Student | Graduate Employee | Temporary |
| UO-NRA and copies of: -I-94 -I-20 or DS-2019 and J-1 Letter | UO-NRA and copies of: -I-94 -I-20 or DS-2019 | UO-NRA and copies of: -I-94 -Employment Authorization Card |
If from a tax-treaty country: (Optional)
| Student | Graduate Employee | Temporary |
| 8233 and Attachment Letter | 8233 and Attachment Letter | 8233 and Attachment Letter |