Hire Document Quick Reference Chart
MyTrack Hires
Faculty, Officer of Administration, and Classified Staff
New employees will be provided a link to the hire documents on the Onboarding Portal which includes W-4, OR-W-4, I-9, and Direct Deposit. Hire documents to be routed directly to Payroll Office.
International employees will be provided a link to hire documents to be included in the submitted hire packet. The linked documents include the UO-NRA to be completed and will need to provide copies of I-94, I-20, DS-2019, or Employment Authorization Card (whichever applies). Tax treaty documents are optional. The 8233 is included in the packet and Attachment Letters are available here.
Non-MyTrack Hires
| Student | Graduate Employee | Temporary |
|---|---|---|
| SEF | EIF | EIF |
| W-4 | W-4 | W-4 |
| OR-W-4 | OR-W-4 | OR-W-4 |
| I-9 | I-9 | I-9 |
| Direct Deposit (optional) | Direct Deposit (optional) | Direct Deposit (optional) |
| EPRF | PRF and UO Application | |
| All hire documents and SEF routed as a complete packet to the Payroll Office. | Submit EPRF to Graduate School via DuckDocs; hire documents to Payroll Office. | Route PRF and complete hire packet to Human Resources. |
Additional Hire Documents for International Employees
(Both Treaty and Non-Treaty Countries)
If hiring an international employee prior to January 1, 2026, ensure the UO-NRA form includes dates for both 2025 and 2026.
Eligible employees claiming a tax treaty exemption for 2025 must submit an 8233 form and attachment letter. They must also submit a treaty for 2026 if they wish to continue the tax treaty exemption into the new year. Treaty benefits are year specific. Please refer to Annual Renewal for more information regarding annual UO-NRA and 8233 requirements.
| Student | Graduate Employee | Temporary |
|---|---|---|
| UO-NRA and copies of: -I-94 -I-20 or DS-2019 and J-1 Letter | UO-NRA and copies of: -I-94 -I-20 or DS-2019 | UO-NRA and copies of: -I-94 -Employment Authorization Card |
If From a Tax-Treaty Country (Optional)
| Student | Graduate Employee | Temporary |
|---|---|---|
| 8233 and Attachment Letter | 8233 and Attachment Letter | 8233 and Attachment Letter |