Hire Document Quick Reference Chart

MyTrack Hires

Faculty, Officer of Administration, and Classified Staff

New employees will be provided a link to the hire documents on the Onboarding Portal which includes W-4, OR-W-4, I-9, and Direct Deposit. Hire documents to be routed directly to Payroll Office.

International employees will be provided a link to hire documents to be included in the submitted hire packet. The linked documents include the UO-NRA to be completed and will need to provide copies of I-94, I-20, DS-2019, or Employment Authorization Card (whichever applies). Tax treaty documents are optional. The 8233 is included in the packet and Attachment Letters are available here.

Non-MyTrack Hires

StudentGraduate EmployeeTemporary
SEFEIFEIF
W-4W-4W-4
OR-W-4OR-W-4OR-W-4
I-9I-9I-9
Direct Deposit (optional)Direct Deposit (optional)Direct Deposit (optional)
 EPRFPRF and UO Application
All hire documents and SEF routed as a complete packet to the Payroll Office.Submit EPRF to Graduate School via DuckDocs; hire documents to Payroll Office.Route PRF and complete hire packet to Human Resources.

Additional Hire Documents for International Employees

(Both Treaty and Non-Treaty Countries)

StudentGraduate EmployeeTemporary
UO-NRA and copies of:
-I-94
-I-20 or DS-2019 and J-1 Letter
UO-NRA and copies of:
-I-94
-I-20 or DS-2019
UO-NRA and copies of:
-I-94
-Employment Authorization Card

If From a Tax-Treaty Country (Optional)

StudentGraduate EmployeeTemporary
8233 and Attachment Letter8233 and Attachment Letter8233 and Attachment Letter