Hire Document Quick Reference Chart

 

For MyTrack hires (Faculty, Officer of Administration, and Classified Staff):

New employees will be provided a link to the hire documents on the Onboarding Portal which includes W-4, OR-W-4, I-9, and Direct Deposit. Hire documents to be routed directly to Payroll Office.

International employees will be provided a link to hire documents that includes the UO-NRA to be completed and will need to provide copies of I-94, I-20, DS-2019, or Employment Authorization Card (whichever applies). Tax treaty documents are optional. The 8233 is included in the packet and Attachment Letters are available here.

For non-MyTrack hires:

Student

Graduate Employee

Temporary

SEF

EIF

EIF

W-4

W-4

W-4

OR-W-4

OR-W-4

OR-W-4

I-9

I-9

I-9

Direct Deposit (optional)

Direct Deposit (optional)

Direct Deposit (optional)

 

EPRF

PRF and UO Application

All hire documents and SEF routed as a complete packet to the Payroll Office.

Submit EPRF to Graduate School via DuckDocs; hire documents to Payroll Office.

Route PRF and complete hire packet to Human Resources.

Additional hire documents for international employees (both treaty and non-treaty countries):

Student

Graduate Employee

Temporary

UO-NRA and copies of:
-I-94
-I-20 or DS-2019 and J-1 Letter

UO-NRA and copies of:
-I-94
-I-20 or DS-2019

UO-NRA and copies of:
-I-94
-Employment Authorization Card

If from a tax-treaty country: (Optional)

Student

Graduate Employee

Temporary

8233 and Attachment Letter

8233 and Attachment Letter

8233 and Attachment Letter