Banner Finance Overview

Banner Finance (FIS) is the University's financial administrative software and consists of the functional areas accounting, accounts payable, fixed assets, grants, purchasing, payroll, and budget. It is linked to Banner Student, Financial Aid, Accounts Receivable, and Human Resources. Banner Finance is used to record transactions, perform queries and generate reports.

A list of Banner 9 keyboard shortcuts can be found in the UO Service Portal.

Banner Finance training is required before access is granted.

Journal Vouchers

Banner journal voucher forms:

• FGAJVCQ - Journal Voucher Quick Form
• FGAJVCD - Liquidating a GA Encumbrance
• FGAJVCD - Liquidating a PO Encumbrance
• FGAJVCD - Journal Voucher Detailed Entry
• FGAJVCM - Journal Voucher Mass Entry
• FOATEXT - Adding Text after completion
• FGIDOCR - Document Retrieval/Inquiry (Posted JVs)
• FGIJSUM - Journal Voucher Summary (Unposted JVs)

Invoices

For invoice related information please visit the Accounts Payable website.

Purchase Orders

Banner purchase order pages:

• FPAPURR - Purchase Order Entry
• FWIORPT - PO Printing
• FPAPURR - Copying a PO
• FAAINVE - (Regular) Invoices Paying On-line POs
• FAAINVE - (Regular) Multiple Invoices Paying POs
• FPAPDEL - Canceling a PO Encumbrance
• FGAJVCD - Liquidating a PO encumbrance
• FOAPOXT - Adding Text after completing a PO
• FOIDOCH - Document History
• FPIPURR - Purchase Order Query
• FTIIDEN - Entity Name/ID Search Form

Document Approvals

Documents such as invoices, purchase orders, and journal vouchers that are completed in Banner FIS are routed through approval queues. The amount of the document total and certain FOAPAL elements can determine which queues a document will flow through.

Further information and applicable Banner pages can be found at Banner FIS Document Approvals.

Banner approval forms:

• FOAUAPP - Invoice Approvals
• FOIAINP - Approvals Notification Form
• FOIAPHT - Approval History Form

Encumbrances

Banner encumbrance forms:

• FGAENCB - General Encumbrance Maintenance
• FAAINVE - Invoices Paying General Encumbrances
• FGAJVCD - JV Paying or Liquidating a General Encumbrance
• FGIOENC - Organizational Encumbrance List
• FGIENCD - Detail Encumbrance Activity

Queries and Reports

Data can be exported into Excel from most Banner pages by choosing "Export" from the tools drop down menu. Some Banner pages also have the option "Create Report or Spreadsheet" available from the tools menu. You can choose to open the report as a PDF file or an Excel file.

Banner query and report pages:

• FWIORPT - Budget Status Report
• FWIORPT - Transaction Detail Report
• FWIORPT - Balance Sheet Report
• FWIBUDG - General Budget Query Form
• FGITRND - Detail Transaction Activity Form
• FGITBAL - General Ledger Trial Balance Form
• FGIGLAC - General Ledger Activity Form
• FWIGLDD - General Budget Query Form
• FGIDOCR - Document Retrieval/Inquiry
• FGIBDSR - Executive Summary
• FGIBDST - Organization Budget Status Form
• FGIBSUM - Organization Budget Summary Form
• FGITBSR - Trial Balance Summary Form

Fixed Assets

Banner fixed asset forms:

• FFIMAST - Fixed Asset Master Query
• FWIFLST - Fixed Asset List

Operating Ledger & General Ledger

Banner FIS contains two ledgers; the operating ledger and the general ledger. They comprise the official financial record for the UO.

Document Prefixes

All FIS transactions are identified by a document number. If you have questions about a particular transaction that cannot be answered by the information you have at hand, contact numbers are listed below.

List of Banner Finance Forms

Banner Finance Team