Reports & Forms

PWIPAYR

Hours Entered

Hours entered in PHAHOUR by earn code with totals.  Payroll administrators should be running this report after they complete their time entry as a way to double check their work.  The report can be run again two working days after the time entry window closes to see the calculated amounts.

Report Parameters: Pay Year (required), Pay Number (required), Orgn Code (optional - timesheet orgn security), Employee Class (optional).

For each employee, you will see their ID, Name, Position, Suffix, Earn Codes, Shift, Hours/Units, Break out of Labor Distribution (Hrs/Units, Percentages, Index, Account Code, Amount). 

Report can be run as a PDF (print preview) or Excel Spreadsheet (spreadsheet).

Leave Balances

Current leave balances by employee.  It doesn't matter what year or pay number you enter into the parameters, you will only see the current balances.

Report can be run as a PDF (print preview) or Excel Spreadsheet (spreadsheet).  If you run it as an Excel Spreadsheet, you will also see the indexes associated with each employees job.

Rosters

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Work Study Report

Work-Study awards, expenditures, and balances.

Work Study Error Report

List Work-Study payroll distribution errors.  Errors include Work-Study funds with account code 10501 or non Work-Study funds with account code 10503.

Student Employee Credit Hour Report

Lists credit hours in previous, current, and next term for all student employees.

Payroll Expense by Person

Management summary of employee earnings for a specified payroll.

Job Changes

Employee job changes during a specified date range.

Timesheets

Timesheets for each active Classified employee.

PWIORPT

Leave History Report

Lists all leave transactions for an employee.  Useful for tracking down leave balance discrepancies.

PWRPRMR

Payroll Management Report

A report that produces employee or FOAPA detail similar to PWIEMPL or PWIFOAP.  The key difference is that PWRPRMR shows monthly expenses and forecast amounts for up to 12 months.

Payroll Forms/Packets

 

Bundled Hire Packets for US Citizens and US Residents (For non-MyTrack hires)

Student Hire Packet (SEF, W-4, I-9, Direct Deposit, ACA Notice)

Employer I-9 instructions

I-9 Training Slides

Faculty Pool Hire Packet (EIF, W-4, I-9, Direct Deposit, Disabled Workers and Veterans 
Self-Identification Form, ACA Notice)
GE Hire Packet (EIF, W-4, I-9, Direct Deposit, ACA Notice)
Temporary Hire Packet (EIF, PRF, Memo, W-4, I-9, Direct Deposit, Disabled Workers and Veterans Self-Identification Form, ACA Notice)

 

Bundled Hire Packets for International Employees (For non-MyTrack hires)

International Student Hire Packet (SEF, W-4, I-9, Direct Deposit, UO-NRA, 8233, ACA Notice)

Employer I-9 instructions

I-9 Training Slides

International Faculty Pool Hire Packet (EIF, W-4, I-9, Direct Deposit, Disabled Workers and Veterans Self-Identification 
Form, UO-NRA, 8233, ACA Notice)
International GE Hire Packet (EIF, W-4, I-9, Direct Deposit, UO-NRA, 8233, ACA Notice)
International Temporary Hire Packet (EIF, PRF, Memo, W-4, I-9, Direct Deposit, Disabled Workers and Veterans Self-Identification Form, UO-NRA, 8233, ACA Notice)

 

Time and Attendance

For Nonexempt Employees:  
Time Entry Form (Salaried)
Time Entry Form (Hourly)      Employees may modify the mid-month to mid-month dates on line 16.
Time Entry Form (Temporary)    Employees may modify the mid-month to mid-month dates on line 13.
Time Entry Form (Faculty and OA Hourly)   Employees may modify the mid-month to mid-month dates on line 15.
Daily Time Record (Student)
Daily Time Sheet (additional time sheet with multiple in and out boxes)
For Exempt Employees: (leave reporting only)
Vacation/Sick Leave Record (Fiscal Year Reporting - July to June)
Vacation/Sick Leave Record (Calendar Year Reporting - Jan to Dec)
Other Related Forms:  
SEA Self Entry Authorization Form  
FMLA/OFLA Attendance Record (Required in addition to the regular time sheet or leave reporting for payroll purposes each month.)
Flexible Work Schedule Agreement (HR form for nonexempt classified employees)